HomeMy WebLinkAboutFCS-16-014 - T15-093 Emergency Generator Service and Maintenance
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-01-25
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2016-01-14
REPORT NO.: FCS-16-014
SUBJECT: T15-093 Emergency Generator Service and Maintenance
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-093 Emergency Generator Service and Maintenance, be awarded
to Albert’s Generator Service Inc., West Lorne, Ontario, at their tendered price of
$76,330. plus H.S.T. of $9,922.90, for a total of $86,252.90, for a one (1) year term,
with an option to renew for two (2) additional twelve (12) month terms.
BACKGROUND:
Emergency generators are located at the Auditorium, Breithaupt Centre, City Hall,
Kitchener Operations Facility, as well as all fire halls and pumping stations. This
contract is for monthly service and maintenance as required by the Ontario Fire Code
and CSA Standards.
The City’s actual spend over the past twelve (12) months was $75,620.94. The actual
spend will depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by seventeen (17) interested parties, and by the closing date of
Thursday January 14, 2016, nine (9) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.vi. - 1
The following tenders were received:
Bid Price
Albert’s Generator Services Inc. West Lorne ON $ 86,252.90 *
T&T Power Group Inc. Wellesley ON $ 114,283.12
Power Station Inc. Mississauga ON $ 115,147.00
Sommers Motor Generator Sales Ltd. Tavistock ON $ 125,094.39
Northern Generator Company Ltd. Woodbridge ON $ 130,130.80
Toromont CAT Cambridge ON $ 137,630.61
Gencare Services Limited London ON $ 139,446.52
G.A.L. Power Systems Toronto Ltd. Mississauga ON $ 160,699.66
Genrep Ltd. Mississauga ON $ 167,143.95
The price for emergency generator service and maintenance is consistent with the
pricing from the 2015 contract.
The tender was reviewed by J. Edmondson, Interim Director of Facilities Management,
C. Maguire, Operations Supervisor (Sewers) and R. Scott, Buyer, who concur with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
1.vi. - 2