HomeMy WebLinkAboutFCS-16-005 - T15-094 Russel Street and Woodland Ave Road Reconstruction
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2016-01-20
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2015-12-17
REPORT NO.: FCS-16-005
SUBJECT: T15-094 Russel Street (Stirling Avenue South to Spadina
Road East) Woodland Avenue (Russel Street to Mill Street)
Road Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-094 Russel Street (Stirling Avenue South to Spadina Road East)
Woodland Avenue (Russel Street to Mill Street) Road Reconstruction be awarded
to Terracon Underground Ltd., Brantford, Ontario, at their tendered price of
$1,141,656.34, including provisional items and contingencies of $92,148., plus
H.S.T. of $148,415.32, for a total of $1,290,071.66.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Russel Street (Stirling
Avenue South to Spadina Road East) and Woodland Avenue (Russel Street to Mill
Street). The services were originally constructed in the 1950’s and are in need of
replacement. The project involves the replacement of the roadway, curb and gutter and
existing sidewalk on the north side of Woodland Avenue and all underground services
and surface works. New sidewalk will be installed on the west side of Russel Street and
the south side of Woodland Avenue.
The administration, design and tendering of this project has been completed by City
staff, the construction administration and inspection of this project will be completed by
City staff as well.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Full funding for this project has been approved by Council as part of the 2016 budget
process. The project is scheduled to begin April 4, 2016, weather permitting.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and the internet through the Ontario Public Buyers Electronic
Tendering Information System. Documents were picked up by twelve (12) interested
parties and by the closing date of Thursday November 26, 2015, nine (9) tenders had
been received.
The tenders were reviewed by L. Christensen, Design and Construction Project
Manager who concurs with the above recommendation.
The following tenders were received:
Bid Price
Terracon Underground Ltd. Brantford ON $1,290,071.66 *
Sousa Concrete Branchton ON $1,350,352.49
Sierra Construction Woodstock ON $1,358,506.79
Regional Sewer and Watermain Ltd. Cambridge ON $1,513,388.89
Steed and Evans St. Jacobs ON $1,515,856.84
J. Weber Contracting Ltd. Breslau ON $1,600,769.63
Network Sewer & Watermain Ltd. Cambridge ON $1,661,468.93
Elgin Construction St. Thomas ON $1,715,839.04
Amico Affiliates Oldcastle ON $1,936,866.56
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this purchase is included within the 2016 to 2025 capital budget forecast. The
estimated surplus (E) will be returned to the Accelerated Infrastructure Replacement
Program (AIRP) general account, and will be used to fund unexpected deficits in other
AIRP projects.
Tender T15-094
Russel Street and Woodland Avenue
The total budget for all phases of this project is: $ 1,719,198.00
Estimated Cost for this Phase of Work
Tender T15-094 costs, including HST 1,290,071.66
less: HST rebate on tender (128,322.12)
Net Cost Being Awarded 1,161,749.54 A
Costs Incurred to Date
Hydro relocation 35,616.00
Projected Costs: Staff Time/Material Testing 86,615.00
Total Estimated Cost for this Phase of Work $ 1,283,980.54 C
Budget for this Phase of Work
Sanitary Utility 622,000.00
Storm Water Utility 311,000.00
Water Utility 419,000.00
Intensification Allowance 14,000.00
Total Budget for this Phase of Work $ 1,366,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 82,019.46 D
Estimated Surplus/(Deficit) from previous phases 146,166.11
Total Estimated Surplus/(Deficit) $ 228,185.57 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services