HomeMy WebLinkAboutFCS-16-007 - T15-099 Vista Crescent and Lakeside Drive Road Reconstruction
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING:
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: Ward 8
DATE OF REPORT: 2016-01-12
REPORT NO.: FCS-16-007
SUBJECT: T15-099 Vista Crescent and Lakeside Drive (Vista Crescent
to Blueridge Avenue) Road Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-099 Vista Crescent and Lakeside Drive (Vista Crescent to
Blueridge Avenue) Road Reconstruction, be awarded to Sierra Infrastructure Inc.,
Woodstock, Ontario, at their tendered price of $1,600,265.18, including
provisional items and contingencies of $116,540., plus H.S.T. of $208,034.47, for a
total of $1,808,299.65.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Vista Crescent (Lakeside
Drive to Lakeside Drive) and Lakeside Drive (Vista Crescent to Blueridge Drive). The
services were originally constructed in 1956 and are in need of replacement. The
project involves the replacement of the roadway, curb and gutter and sidewalk and all
underground services and surface works. Infill sidewalk will be installed on the outside
of Vista Crescent and from houses 38 to 56 on Lakeside Drive.
Full funding for this project has been approved by Council as part of the 2016 budget
process. The project is scheduled to begin April 4, 2016, weather permitting.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and the internet through the Ontario Public Buyers Electronic
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Tendering Information System. Documents were picked up by eleven (11) interested
parties and by the closing date of Thursday December 10, 2015, nine (9) tenders had
been received.
The tenders were reviewed by K. Cobbe, IBI Group, the City’s Consultant for the project
and K. Mick, Design and Approvals Engineer who concur with the above
recommendation.
The following tenders were received:
Bid Corrected
Price Price
Sierra Infrastructure Inc. Woodstock ON $1,808,299.65 *
Morley’s Contracting Ltd. Paris ON $2,105,762.71 $1,954,119.17
Regional Sewer and Watermain Cambridge ON $2,031,655.82
J. Weber Contracting Breslau ON $2,090,964.73 $2,090,806.23
Steed and Evans St. Jacobs ON $2,114,230.00
Sousa Concrete Branchton ON $2,118,125.11
EuroEx Construction Woodstock ON $2,245,265.53
Terracon Underground Ltd. Brantford ON $2,250,634.90
Bel-Air Excavating and Grading Cambridge ON $2,558,056.00
Tender documents were checked for mathematical errors and corrected accordingly.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these
types of projects typically involves city staff and resources from across the corporation.
These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material
testing", and will be itemized when they exceed $125,000. Included in this line item are
staff time and expenses for all city staff in support of the project such as Engineering,
Kitchener Utilities, and Transportation Planning. The line item also includes all
regulatory permitting, geotechnical and material testing, detouring and traffic control,
alternate access and parking requirements and any other miscellaneous costs. Projects
utilizing in-house staff will include costs for inspection during construction and contract
administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but
the upset limit exceeds the budget allowance (B) provided within the budget. Funding
for this purchase is included within the 2016 to 2025 capital budget forecast, with
additional funding provided by the existing surplus balance in the account. The estimated
surplus (E) will be returned to the Accelerated Infrastructure Replacement Program
(AIRP) general account, and will be used to fund unexpected deficits in other AIRP
projects.
Tender T15-099
Vista / Lakeside
The total budget for all phases of this project is: $ 2,128,462.00
Estimated Cost for this Phase of Work
Tender T15-099 costs, including HST 1,808,299.65
less: HST rebate on tender (179,869.73)
Net Cost Being Awarded 1,628,429.92 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 44,618.00
Total Estimated Cost for this Phase of Work $ 1,673,047.92 C
Budget for this Phase of Work
Sanitary Utility 749,217.00
Storm Water Utility 374,609.00
Water Utility 504,908.00
Intensification Allowance 18,596.00
Total Budget for this Phase of Work $ 1,647,330.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (25,717.92) D
Estimated Surplus/(Deficit) from previous phases 101,990.51
Total Estimated Surplus/(Deficit) $ 76,272.59 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services