HomeMy WebLinkAboutINS-16-016 - Moore Avenue Reconstruction - Consultant Purchase Order Increase
REPORT TO: Community and Infrastructure Services
DATE OF MEETING: March 7, 2016
SUBMITTED BY: Hans Gross, P.Eng. , Director, Engineering,
519-741-2200 x 7410
PREPARED BY: Chris Spere, Manager, Engineering Construction,
519-741-2200 x 7412
WARD(S) INVOLVED: Ward10
DATE OF REPORT: January 25, 2016
REPORT NO.: INS-16-016
SUBJECT:Moore Avenue Reconstruction - Consultant Purchase
Order Increase
___________________________________________________________________________________
RECOMMENDATION: That an extension of the purchase order issued to Meritech
Services Inc. for Engineering Consultant services related to the reconstruction of
Moore Avenue between Emma Avenue and the City of Waterloo in the amount of
$ 1,208.95, be approved.
BACKGROUND:
Through the Accelerated Infrastructure Renewal Program, the reconstruction of Moore
Avenue between Emma Street and the border between the City of Kitchener and the
City of Waterloo was identified as a priority project. Meritech Services Inc. was selected
through the consultant selection process (E10-086). Construction occurred during the
2013 construction season.
In October 2010, the City retained Meritech Services Inc. to complete the design and
provide Contract administration and inspection services related to the reconstruction of
Moore Avenue. The Council approved fees for Meritech Services Inc. was $ 173,109.75
plus applicable taxes.
REPORT:
During the course of the construction period for this project, City staff requested
additional tasks be completed by Meritech that were outside of the defined scope of
work but related to this project.
Additional effort was requested from Meritech by the City Project Manager to assist in
resolving a dispute with the Contractor related to the interpretation of the contract
specified contaminated soil management.
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Significant unforeseen effort was required by Meritech to finalize the construction
contract. Additional unforeseen effort was required by Meritech to ensure the
Contractor completed all outstanding works and rectified all deficiencies prior to the end
of the contract warranty.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from the Moore Avenue project account. The original
purchase order was issued in the amount of $ 173,109.75 including contingency. Staff
has expended the 10% overage limit in the amount of $ 17,310.98. The total overage
for consultant services for this project including this request and the 10% overage limit
expenditure will be $ 18,519.93.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
CONCLUSION:
Staff have reviewed the request and recommend that the existing purchase order to
Meritech Services Inc. be increased to complete the remaining phases of this project.
ACKNOWLEDGED BY:
Justin Readman, Executive Director, Infrastructure Services
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