HomeMy WebLinkAboutFCS-16-025 - T16-019 Bridge Maintenance Program 2016 Contract
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-03-21
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7214
WARD(S) INVOLVED: Wards 1, 3, 4, 6, 8, 9
DATE OF REPORT: 2016-02-11
REPORT NO.: FCS-16-025
SUBJECT: T16-019 Bridge Maintenance Program 2016 Contract
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RECOMMENDATION:
That Tender T16-019 Bridge Maintenance Program 2016 Contract, be awarded to
Engineered Concrete Limited, Kitchener, Ontario at their adjusted tendered price
of $411,447., including provisional items and contingencies of $55,322.50, plus
H.S.T. of $53,488.11, for a total of $464,935.11.
BACKGROUND:
This contract is for the maintenance work of existing bridges within the City. The work is
required to keep the City’s bridges in a safe operating condition to meet provincial
regulation requirements. Work to be completed is identified within the bi-annual
inspection of City bridges (last carried out in 2014). The main work items include, but
are not limited to, slab delamination/spall repair, concrete patching, crack sealing, chain
link fence repair and realigning, sediments removal, and other miscellaneous items and
associated work.
The administration, design and tendering of this project has been completed by City
staff, the construction administration and inspection of this project will be completed by
City staff as well.
No traffic disruption is anticipated for this work as two lanes of traffic will be maintained
throughout the project.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and the internet through the Ontario Public Buyers Electronic
Tendering Information System. Documents were picked up by eight (8) interested
parties and by the closing date of Thursday February 4, 2016, four (4) tenders had been
received.
The tenders were reviewed by S. Allen P.Eng., Manager, Design and Approvals and by
S. Shah P.Eng., Design Engineer who concur with the above recommendation.
As the submitted bids were above the available budget, subsequent to tender closing,
one item from the Provisional Items section has been removed from the contract price
and the contingency amount has been reduced resulting in the adjusted bid price as
shown below. The provisional item removed was “slope stabilization, gabion wall, rock
protection control along the creek including restoring embankment on bridge ID#864”.
Removal of this item does not affect the scope of work and is not changing the order of
submitted bids when applied to all bids.
The following tenders were received:
Bid Price Adjusted
Bid Price
Engineered Concrete Limited Kitchener ON $498,241.86 $464,935.11 *
Xterra Construction Inc. Kitchener ON $598,975.25 $547,659.63
Horseshoe Hill Construction Inc. Caledon Village ON $703,801.29 $636,566.29
Jarlian Construction Inc. Burlington ON $790,062.10 $757,292.10
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
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The net cost for this tender (A), is fair and reasonable for a purchase of this scope but
the upset limit exceeds the budget allowance (B) provided within the budget. Funding
for this purchase was included within a previously approved capital budget. The
estimated surplus (D) will remain in the account to be used towards the 2017 program.
Tender T16-019
Bridge Maintenance Program 2016
Estimated Cost for this Phase of Work
Tender T16-019 costs, including HST $464,935.11
less: HST rebate on tender (46,246.62)
Net Cost Being Awarded 418,688.49 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 16,859.00
Total Estimated Cost for this Phase of Work $435,547.49 C
Available Funding
Current balance - Road Bridge Repairs 435,599.89
Total Budget $435,599.89 B
Estimated Surplus/(Deficit) (B - C) $52.40 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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