HomeMy WebLinkAboutFCS-16-046 - T16-017 Forfar Park Wetland Retrofit and Kolb Creek Trail Construction (Pond 6 to Rothsay Avenue)Staff Report
rR finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016 -03 -21
SUBMITTED BY: Michelle Palmer- Novakovic, Director of Supply Services
519- 741 -2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519- 741 -2200 ext. 7214
WARD(S) INVOLVED: Ward 1
DATE OF REPORT: 2016 -03 -03
REPORT NO.: FCS -16 -046
SUBJECT: T16 -017 Forfar Park Wetland Retrofit and Kolb Creek Trail
Construction (Pond 6 to Rothsay Avenue)
RECOMMENDATION:
That Tender T16 -017 Forfar Park Wetland Retrofit and Kolb Creek Trail
Construction (Pond 6 to Rothsay Avenue), be awarded to TDI International Ag Inc.
dba Eco Blue Systems, Mono, Ontario at their adjusted tendered price of
$634,368.96, including provisional items and contingencies of $130,200.80, plus
H.S.T. of $82,467.97, for a total of $716,836.94.
BACKGROUND:
Kolb Creek is supported by a 455 ha watershed located entirely within the City of
Kitchener municipal boundaries. The watershed is predominantly urban in land use,
and is located in the northeastern section of the City. The creek was originally
constructed as a drain in 1944 when the watershed was mostly comprised of rural land
uses. Kolb Creek has been identified as having the potential to support cold water fish
habitat.
In 2013, the City retained consulting services to complete the Kolb Creek Schedule `B'
Class Environmental Assessment (EA) (Aquafor Beech, 2013) to address flooding and
erosion issues within the study area. The preferred alternative resulting from the EA
involves detailed design and construction of an overflow sewer along Rothsay Avenue
and a wetland retrofit within Forfar Park (Pond 6) to improve the quality of water
entering into Kolb Creek.
* ** This information is available in accessible formats upon request. * **
Please call 519- 741 -2345 or TTY 1- 866 - 969 -9994 for assistance.
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The project is being completed in two phases. Phase I, involving the design and
construction of the overflow sewer along Rothsay Avenue, has already been completed.
This contract is for Phase II including design and construction of the wetland retrofit of
Pond 6 within Forfar Park and the design and construction of a multi -use trail in
accordance with the recommendations of the City of Kitchener Multi —use Pathways and
Trails Master Plan, final Report (May 2012).
Upon Council award, construction is anticipated to begin in early April 2016 and be
completed in October 2016.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and the internet through the Ontario Public Buyers Electronic
Tendering Information System. Documents were picked up by ten (10) interested
parties and by the closing date of Thursday March 3, 2016, nine (9) tenders had been
received.
The tenders were reviewed by E. Hinton, Aecom, the City's Consultant for the project
and M. Wilson, Project Manager, Stormwater Utility who concur with the above
recommendation.
The following tenders were received:
TDI International Ag Inc.
dba Eco Blue Systems
5670789 Ontario Limited
o/a R & M Construction
Gateman Milloy Inc.
2220742 Ontario Ltd.
o/a Bronte Construction
Bomar Landscaping Inc.
Seawaves Development Services Inc.
Ground Force Environmental Inc.
Alcam Excavating Limited
Dynex Construction Inc.
Adjusted
Bid Price Bid Price
Mono ON $ 716,870.82 $ 716,836.94 *
Acton ON $ 936,156.92
Kitchener ON $ 942,800.00 $ 942,806.78
Milton ON
Guelph ON
Hamilton ON
Kitchener ON
Nobleton ON
Concord ON
$ 999,247.70
$1,220,818.10
$1,251,316.80
$1,252,785.27
$1,296,804.90
$1,304,331.54
$1,252,785.28
$1,296,804.95
$1,304,331.54
Tender documents were checked for mathematical errors and corrected accordingly.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic
vision through the delivery of core service.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time /Permitting /Material testing ", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in -house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this purchase is included within the approved capital budget. The estimated
surplus (E) will be returned to the contributing funding sources of this project upon
completion of work.
Tender T16 -017
Forfar Park Wetland Retrofit and Kolb Creek Trail
The total budget for all phases of this project is
Estimated Cost for this Phase of Work
Tender T16 -017 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Costs Incurred to Date
MOE
Projected Costs: Staff Time /Material Testing
Total Estimated Cost for this Phase of Work
Budget for this Phase of Work
Storm Water Utility
Development Charges
Total Budget for this Phase of Work
Estimated Surplus /(Deficit) for this Phase of Work (B - C)
Estimated Surplus /(Deficit) from previous phases
Total Estimated Surplus /(Deficit)
$4,508,723.00
$716,836.94
(71,303.04)
645,533.90 A
750.00
30.000.00
$676,283.90 C
868,018.00
352,002.00
$1,220,020.00 B
543,736.10 D
(372,597.62)
$171,138.48 E
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COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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