HomeMy WebLinkAboutFCS-16-047 - T16-014 Blair Creek Drive Bridge ConstructionStaff Report
rTC.� R finance and Corporate Services Department www.kitcheneaa
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016 -03 -21
SUBMITTED BY: Michelle Palmer- Novakovic, Director of Supply Services
519- 741 -2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519- 741 -2200 ext. 7214
WARD(S) INVOLVED: Ward 4
DATE OF REPORT: 2016 -03 -03
REPORT NO.: FCS -16 -047
SUBJECT: T16 -014 Blair Creek Drive Bridge Construction
RECOMMENDATION:
That Tender T16 -014 Blair Creek Drive Bridge Construction, be awarded to
McLean Taylor Construction Limited, St. Marys, Ontario at their tendered price of
$3,154,083.56, including provisional items and contingencies of $543,434., plus
H.S.T. of $410,030.86, for a total of $3,564,114.42.
BACKGROUND:
Engineering Services is proceeding with the construction of a new bridge on Blair Creek
Drive which will span Blair Creek. This contract includes the construction of girder
bridge, retained soil system, concrete exclusion walls, storm sewer, watermain as well
as roadway including curb and gutter.
The administration, design and tendering of this project has been completed by MTE
Consultants, the construction administration and inspection of this project will be
completed by MTE staff as well.
Full funding for this project has been approved by Council as part of the Credit/Refund
agreement between the City of Kitchener and Activa Holdings Inc. The project is
scheduled to begin on or about April 4, 2016, weather permitting. The project is to be
completed in late 2016.
* ** This information is available in accessible formats upon request. * **
Please call 519- 741 -2345 or TTY 1- 866 - 969 -9994 for assistance.
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REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and the internet through the Ontario Public Buyers Electronic
Tendering Information System. Documents were picked up by nineteen (19) interested
parties and by the closing date of Thursday March 3, 2016, nine (9) tenders had been
received.
The tenders were reviewed by V. Lazic, MTE Consultants Inc., the City's Consultant for
the project and C. Spere, Manager, Engineering Construction who concur with the
above recommendation.
The following tenders were received:
McLean Taylor Construction Limited
Premier Concrete Inc.
Xterra Construction Inc.
Alliance Verdi Civil Inc.
Drexler Construction Limited
Rankin Construction Inc.
Toronto Zenith Contracting Ltd.
Looby Construction
Belor Construction Ltd.
St. Marys ON
Londesborough ON
Kitchener ON
Bolton ON
Rockwood ON
Hamilton ON
Concord ON
Dublin ON
Mississauga ON
Adjusted
Bid Price Bid Price
$3,564,114.42
$3,983,133.56
$3,995,083.27
$4,123,467.18
$4,249,370.38
$4,322,860.20
$4,356,529.68
$4,501,016.20
$5,132,812.43
$3,976,479.15
$3,998,901.34
$4,249,370.94
$4,310,430.20
$4,939,270.68
$4,501,016.19
$5,132,831.33
Tender documents were checked for mathematical errors and corrected accordingly.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time /Permitting /Material testing ", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in -house staff will include costs for inspection
during construction and contract administration.
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The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this purchase is included within the approved financial agreement with Activa
Holdings Inc. The estimated surplus (E) will be returned to the developer.
Tender T16 -014
Blair Creek Drive Bridge
The total budget for all phases of this project is
Estimated Cost for this Phase of Work
Tender T16 -014 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Costs Incurred to Date
Projected Costs: Staff Time /Material Testing
Total Estimated Cost for this Phase of Work
Budget for this Phase of Work
Credit Refund Agreement Stage 2
Total Budget for this Phase of Work
Estimated Surplus /(Deficit) for this Phase of Work (B - C)
Estimated Surplus /(Deficit) from previous phases
Total Estimated Surplus /(Deficit)
COMMUNITY ENGAGEMENT:
$ 3,840,000.00
3,564,114.42
(354,518.83)
3,209,595.59 A
50,000.00
$ 3,259,595.59 C
3,320,000.00
$ 3,320,000.00 B
60,404.41 D
9,818.58
$ 70,222.99 E
INFORM — This report has been posted to the City's website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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