HomeMy WebLinkAboutFCS-16-056 - Encroachment Agreement Request -bus Shelters on City Land at Various LocationStaff Report
rR finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: March 21, 2016
SUBMITTED BY: Erin Mogck, Associate City Solicitor, 519 - 741 -2200 x7060
PREPARED BY: Erin Mogck, Associate City Solicitor, 519 - 741 -2200 x7060
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: March 16, 2016
REPORT NO.: FCS -16 -056
SUBJECT: ENCROACHMENT AGREEMENT REQUEST— BUS SHELTERS ON
CITY LAND AT VARIOUS LOCATIONS
RECOMMENDATION:
"That the Mayor and Clerk be authorized to execute an Encroachment Agreement with
The Regional Municipality of Waterloo to authorize the installation of three bus shelters
requiring a surface area of 2m x 6m, more or less, over City of Kitchener land at the
following locations: Duke Street West and Young Street, Charles Street East and Pandora
Avenue South, Courtland Avenue East and Borden Avenue South, said agreement to be
to the satisfaction of the City Solicitor."
BACKGROUND:
The Regional Municipality of Waterloo assumed the responsibility for the operation of the
Kitchener Transit System as of January 1, 2000. Since then, Grand River Transit (GRT), as an
entity of The Regional Municipality of Waterloo, has operated the transit system.
The current ION Light Rail Transit (LRT) project is ongoing throughout the Region of Waterloo.
Grandlinq is a private company that has entered into a public - private partnership with The
Regional Municipality of Waterloo (the "Region ") to construct, operate, and maintain the LRT
project, which includes transit infrastructure.
REPORT:
As part of the ION project, Grandlinq is currently constructing new GRT infrastructure, including
bus shelters at a number of locations in the City of Kitchener. Three new bus shelters will be
located directly on land owned by The Corporation of the City of Kitchener (the "City "). In each
location, the bus shelter, and its associated signs and benches, will be placed on City land
beyond the road allowance.
* ** This information is available in accessible formats upon request. * **
Please call 519- 741 -2345 or TTY 1- 866 - 969 -9994 for assistance.
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In order to meet construction deadlines Grandlinq has requested that the Region secure the
right to install these shelters by March 31, 2016.
Grandlinq, or a subcontractor, would install these new GRT shelters at a later date in 2016
following a 3 -4 month procurement process. Following construction, each shelter would be
owned, operated and maintained by the Region (or a Regional subcontractor).
The bus shelters will be on City -owned land at the following locations:
• Duke Street West and Young Street, behind City Hall at 200 King Street West (GRT stop
#071);
• Charles Street East and Pandora Avenue South near Cameron Heights Collegiate
Institute, municipal address 104 Stirling Avenue South (GRT stop #087);
• Courtland Avenue East and Borden Avenue South at 406 Courtland Ave. E., which was
an older hydro substation site (GRT stop #098).
Duke Street West and Young Street:
Regional and City staff have collaborated in reviewing the bus shelter locations to ensure they
are compatible with future plans. For instance, the bus shelter proposed for the Duke Street
West and Young Street location will be behind City Hall at 200 King Street West. The City will
redesign the outdoor space as part of the City Hall Outdoor Spaces Master Plan, and when the
plans for the streetscape are developed in more detail, the Region and the GRT will work
together to develop a concept to integrate the shelter into the streetscape. One option may be
an overhead canopy structure. A drawing of this location is attached as Appendix A.
Charles Street East and Pandora Avenue:
The Charles and Pandora bus shelter (GRT stop #087) would serve Cameron Heights
Collegiate Institute, a secondary school as well as other nearby locations. It is possible that an
expanded waiting area with improved amenities would be developed later in 2017 or 2018. GRT
will explore the possibility of constructing an expanded concrete waiting area around the shelter
and the parties will consider the provision of seating around the expanded waiting area, such as
armor stone or concrete slab seating.
City staff has identified a light standard is in the vicinity of the proposed bus shelter at Charles
and Pandora, as well as a storm sewer of 21 00m diameter and a gas main. The
encroachment agreement will address the cautionary measures required for the installation near
these structures. A drawing of this location is attached as Appendix B.
Courtland Avenue East and Borden Avenue South:
At the Courtland and Borden site, an older hydro substation is an existing structure. The
Courtland bus shelter would be part of a new stop on a new GRT iXpress route that would be
implemented to connect West Kitchener to the Borden ION light rail station via Ottawa Street,
Courtland Avenue and Borden Avenue.
City staff has identified a water service and a new 200mm polyethylene gas main nearby the
Courtland and Borden site. Furthermore, Kitchener - Wilmot Hydro has identified the nearby
location of an underground pull -box. The bus shelter will be installed to reflect these underlying
structures. A drawing of this location is attached as Appendix C.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the City's strategic vision
through the delivery of core services.
FINANCIAL IMPLICATIONS:
The application fee of $269 is to be paid in accordance with the City's fee schedule. The
processing fee of $230 is also expected to be received in accordance with the City's fee
schedule.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the city's website with the agenda in advance of the
Council meeting.
CONSULT - Internal staff and outside utility companies have been circulated for their comments
and /or approval. Regional staff has meet with city staff on several occasions to discuss the
particulars.
CONCLUSION:
Once authorized by City Council, an encroachment agreement will be executed.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO and City Treasurer, Finance and Corporate Services
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