HomeMy WebLinkAboutFCS-16-024 - T16-006 Brunswick Ave Guelph St Wilhelm St Road Reconstruction1.
StaffReport
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REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2016 -03 -08
SUB_ MITTED BY: Michelle Palmer- Novakovic, Director of Supply Services
519- 741 -2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519- 741 -2200 ext. 7089
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: 2016 -02 -09
REPORT NO.: FCS -16 -024
SUBJECT: T16 -006 Brunswick Avenue, Guelph Street, Wilhelm Street
Road Reconstruction
RECOMMENDATION:
That Tender T16 -006 Brunswick Avenue, Guelph Street, Wilhelm Street Road
Reconstruction, be awarded to Steed and Evans Limited, St. Jacobs, Ontario at
their corrected tendered price of $2,000,092.37, including provisional items and
contingencies of $183,370.65, plus H.S.T. of $260,012.01, for a total of
$2,260,104.38.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Brunswick Avenue
(Guelph Street to Blucher Street), Guelph Street (Ellis Avenue to Margaret Avenue) and
Wilhelm Street (Ahrens Street West to Margaret Avenue). The services were originally
constructed in the 1950s and are in need of replacement. There is sidewalk infill on
Brunswick Avenue from Guelph Street to Blucher Street, and on Guelph Street from
Ahrens Street West to Margaret Avenue.
The administration, design and tendering of this project has been completed by City
staff, the construction administration and inspection of this project will be completed by
City staff as well.
Full funding for this project has been approved by council as part of the 2016 budget
process. The project is scheduled to begin April 4, 2016, weather permitting.
* ** This information is available in accessible formats upon request. * **
Please call 519- 741 -2345 or TTY 1 -866- 969 -9994 for assistance.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and the internet through the Ontario Public Buyers Electronic
Tendering Information System. Documents were picked up by fourteen (14) interested
parties and by the closing date of Thursday February 4, 2016, eight (8) tenders had
been received.
The tenders were reviewed by J. Seip, Engineering Technologist and S. Allen,
Manager, Engineering Design and Approvals who concur with the above
recommendation.
The following tenders were received:
Regional Sewer and Watermain Cambridge ON $2,780,669.75
Tender documents were checked for mathematical errors and corrected accordingly.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN;
The recommendation of this report supports the achievement of the city's strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time /Permitting /Material testing ", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of
the project such as Engineering, Kitchener Utilities, and Transportation Planning.
The line item also includes all regulatory permitting, geotechnical and material
testing, detouring and traffic control, alternate access and parking requirements
and any other miscellaneous costs. Projects utilizing in -house staff will include
costs for inspection during construction and contract administration.
Bid Price
Adjusted Price
Steed and Evans
St. Jacobs ON
$2,260,104.29
$2,260,104.38
J. Weber Contracting Ltd.
Breslau ON
$2,276,617.56
$2,276,617.57
Terracon Underground
Brantford ON
$2,352,734.95
Gedco Excavating Ltd.
Brantford ON
$2,383,401.54
$2,383,401.60
Morley's Contracting (Brantford)
Ltd. Paris ON
$2,477,219.22
$2,477,219.23
Sousa Concrete
Branchton ON
$2,517,774.02
Sierra Construction
Woodstock ON
$2,616,282.06
Regional Sewer and Watermain Cambridge ON $2,780,669.75
Tender documents were checked for mathematical errors and corrected accordingly.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN;
The recommendation of this report supports the achievement of the city's strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time /Permitting /Material testing ", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of
the project such as Engineering, Kitchener Utilities, and Transportation Planning.
The line item also includes all regulatory permitting, geotechnical and material
testing, detouring and traffic control, alternate access and parking requirements
and any other miscellaneous costs. Projects utilizing in -house staff will include
costs for inspection during construction and contract administration.
13
The net cost for this Tender (A), is fair and reasonable for a purchase of this scope
but the upset limit exceeds the budget allowance (B) provided within the budget.
The estimated deficit .(D) will be funded from the previous phase surplus. The
estimated surplus (E) will be returned to the Accelerated Infrastructure
Replacement Program (AIRP) general account, and will be used to fund
unexpected deficits in other AIRP projects.
Tender T16 -006
Brunswick, Guelph, Wilhelm
The total budget for all phases of this project is $2,680,997.00
Estimated Cost for this Phase of Work
Tender T16 -006 costs, including HST
2,260,104.38
less: HST rebate on tender
(224,810.28)
Net Cost Being Awarded
2,035,294.10 A
Costs Incurred to Date
Projected Costs: Staff Time /Material Testing
110,528.00
Total Estimated Cost for this Phase of Work
$2,145,822.10 C
Budget for this Phase of Work
Sanitary Utility 958,914.00
Storm Water Utility 479,457.00
Water Utility 646,224.00
Intensification Allowance 17,244.00
Total Budget for this Phase of Work $2,101,839.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (43,983.10) D
Estimated Surplus/(Deficit) from previous phases 380,857.95
Total Estimated Surplus/(Deficit) $336,874.85 E
COMMUNITY ENGAGEMENT:
INFORM — A summary of any CAO awarded tenders will be provided at the next
Council meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS — 098 Sidewalk Infill — 2016 Projects
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services