HomeMy WebLinkAboutFCS-16-036 - T16-008 Glendale Road and Pandora Ave Road ReconstructionStaffReport
K
CTQE�'A Finance and Corporate Services Department ww0 t(henerce
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2016 -03 -08
SUBMITTED BY: Michelle Palmer - Novakovic, Director of Supply Services
519- 741 -2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519 -741 -2200 ext. 7089
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: 2016 -02 -18
REPORT NO.: FCS -16 -036
SUBJECT: T16 -008 Glendale Road (Merner Avenue to Melrose Avenue)
and Pandora Avenue (East Avenue to Melrose Avenue)
Road Reconstruction
RECOMMENDATION:
That Tender T16 -008 Glendale Road (Merner Avenue to Melrose Avenue) and
Pandora Avenue (East Avenue to Melrose Avenue) Road Reconstruction, be
awarded to Terracon Underground Ltd., Brantford, Ontario at their tendered price
of $1,482,573.43, including provisional items and contingencies of $141,345., plus
H.S.T. of $192,734.55, for a total of $1,675,307.98.
BACKGROUND:���
Engineering Services is proceeding with the reconstruction of Glendale Road (Merner
Avenue to Melrose Avenue) and Pandora Avenue (East Avenue to Melrose Avenue).
Funds for construction have been approved by Council as part of the 2016 budget. The
services were originally constructed in the 1950's and are in need of replacement. The
project involves. the replacement of the roadway, curb and gutter and sidewalk and all
- -- - underground- services -and -- surface works. There is sidewalk infill on the south -side of -_
Glendale Road between Merner Avenue and East Avenue and on the north side of
Pandora Avenue between Liberty Avenue and Melrose Avenue.
Full funding for this project has been approved by council as part of the 2016 budget
process. A surplus is projected in the project. This is partially due to the abandonment
of some redundant infrastructure (watermain and sanitary sewer) on Glendale Road
(Merner Avenue to East Avenue) that will not be replaced as part of the work. The
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Please call 519 -741 -2345 or TTY 1- 866 -969 -9994 for assistance.
watermain does not have any service connections and is not required for water quality
purposes. The sanitary sewer does not have any service connections and does not
service an upstream sewer shed. The project is scheduled to begin April 11, 2016,
weather permitting.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and the internet through the Ontario Public Buyers Electronic
Tendering Information System. Documents were picked up by six (6) interested parties
and by the closing date of Thursday February 18, 2016, six (6) tenders had been
received.
The tenders were reviewed by D. Roga, MTE Consultants Inc., the City's Consultant for
the project and K. Mick, Design and Approvals Engineer who concur with the above
recommendation.
The following tenders were received:
Tender documents were checked for mathematical errors and corrected accordingly.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
_these types of projects -typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time /PermittinglMaterial testing ", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in- house staff will include costs for inspection
Bid
Corrected
Price
Price
Terracon Underground Ltd.
Brantford ON
$1,675,307.98
Steed and Evans Limited
St. Jacobs ON
$1,704,040.00
$1,704,153.00
J. Weber Contracting Limited
Breslau ON
$1,747,545.65
$1,748,155.86
Gedco Excavating Ltd.
Brantford ON
$1,915,300.01
$1,915,865.01
Sierra Infrastructure Inc.
Woodstock ON
$1,945,000.00
$1,940,762.50
Regional Sewer and Watermain Ltd.
Cambridge ON
$2,288,650.71
$2,288,650.07
Tender documents were checked for mathematical errors and corrected accordingly.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
_these types of projects -typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time /PermittinglMaterial testing ", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in- house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this purchase is included within the approved capital budget. The estimated surplus
(E) will be returned to the Accelerated Infrastructure Replacement Program (AIRP)
general account, and will be used to fund unexpected deficits in other Al RP projects.
Tender T16 -008
Glendale - Pandora
The total budget for all phases of this project is $2,494,024.00
Estimated Cost for this Phase of Work
Tender T1 6-008 costs, including HST
1,675,307.98
less: HST rebate on tender
(166,641.18)
Net Cost Being Awarded
1,508,666.80 A
Costs Incurred to Date
Projected Costs: Staff Time /Material Testing
58,264.00
Total Estimated Cost for this Phase of Work
$1,566,930.80 C
Budget for this Phase of Work
Sanitary Utility 922,484.00
Storm Water Utility 461,243.00
Water UtiI ity 621,675.00
Intensification Allowance 18,467.00
Total Budget for this Phase of Work $2,023,869.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 456,938.20 D
Estimated Surplus /(Deficit) from previous phases 136,511.17
Total Estimated Surplus /(Deficit) $ 593,449.37 E
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in
advance of the council I committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS — 098 Sidewalk Infill — 2016 Projects
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services