HomeMy WebLinkAboutFCS-16-039 - T16-015 Brant Crescent Binscarth Road Glen Road and Pleasant Avenue Road Reconstruction1
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KI Finance and CorporateServrces Department wwwktrrheirerca
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2016 -03 -08
SUBMITTED BY: Michelle Palmer - Novakovic, Director of Supply Services
519- 741 -2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519- 741 -2200 ext. 7089
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2016 -02 -25
REPORT NO.: FCS -16 -039
SUBJECT: T16 -015 Brant Crescent, Binscarth Road, Glen Road and
Pleasant Avenue Road Reconstruction
RECOMMENDATION:
That Tender T16 -015 Brant Crescent, Binscarth Road, Glen Road and Pleasant
Avenue Road Reconstruction, be awarded to J. Weber Contracting Ltd., Breslau,
Ontario at their tendered price of $4,177,491.72, including provisional items and
contingencies of $420,334.50, plus H.S.T. of $543,073.92, for a total of
$4,720,565.64.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Brant Crescent, Binscarth
Road, Glen Road (Pleasant Avenue to Spadina Road East) and Pleasant Avenue
(Queen's Boulevard to Perth Road). The services were originally constructed in the
1940's and are in need of replacement. The project includes sidewalk infill on Glen
Road from 84 Pleasant Avenue to Rex Drive (40 metres), on Pleasant Avenue from 15
Pleasant Avenue to Queen's Boulevard (40 metres), and on Pleasant Avenue from
Binscarth Road to Perth Road (155 metres).
The administration, design and tendering of this project has been completed by City
staff, the construction administration and inspection of this project will be completed by
City staff as well.
Full funding for this project has been approved by council as part of the 2016 budget
process. A surplus is projected in the project due to lower than anticipated construction
* ** This information is available in accessible formats upon request. * **
Please call 519 -741 -2345 or TTY 1 -866- 969 -9994 for assistance.
pricing for the 2016 construction season. The project is scheduled to begin April 4,
2016, weather permitting. The project is to be completed over two construction seasons
with construction complete by July 14, 2017.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and the internet through the Ontario Public Buyers Electronic
Tendering Information System. Documents were picked up by seven (7) interested
parties and by the closing date of Thursday February 25, 2016, four (4) tenders had
been received.
The tenders were reviewed by J. Seip, C.E.T., Engineering Technologist and S. Allen,
P.Eng., Manager, Design and Approvals who concur with the above recommendation.
The following tenders were received:
Bid Price Corrected
Price
J. Weber Contracting Ltd. Breslau ON $4,720,565.64
Sierra Infrastructure Inc. Woodstock ON $4,925,000.00 $4,842,464.80
Regional Sewer and Watermain Ltd. Cambridge ON $5,093,300.55 $5,093,300.61
Steed and Evans Ltd. St. Jacobs ON $5,316,650.00
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time /Permitting /Material testing ", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in -house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this purchase is included within the approved capital budget. The estimated surplus
(E) will be returned to the Accelerated Infrastructure Replacement Program (AIRP)
general account, and will be used to fund unexpected deficits in other Al RP projects.
Tender T16 -015
Brant, Binscarth, Glen, Pleasant
The total budget for all phases of this project is $5,418,401.00
Estimated Cost for this Phase of Work
Tender T16 -015 costs, including HST 4,720,565.64
less: HST rebate on tender (469,549.86)
Net Cost Being Awarded 4,251,015.78 A
Costs Incurred to Date
Projected Costs: Staff Time /Material Testing 35,454.45
Total Estimated Cost for this Phase of Work $4,286,470.23 C
Budget for this Phase of Work
Sanitary Utility 2,111,622.00
Storm Water Utility 1,055,810.00
Water Utility 1,423,049.00
Intensification Allowance 32,503.00
Total Budget for this Phase of Work $4,622,984.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 336,513.77 D
Estimated Surplus /(Deficit) from previous phases 259,040.10
Total Estimated Surplus/(Deficit) $595,553.87 E
COMMUNITY ENGAGEMENT:
INFORM —.This report has been posted to the City's website with the agenda in
advance of the council 1 committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS — 098 Sidewalk lnfill — 2016 Projects
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services