HomeMy WebLinkAboutFCS-16-090 - T16-001 Cherry Street Road Reconstruction1
Staff Report
K,t il��rFA Finance and Corporate Services Department w�r.kitrhener ca
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2016 -03 -30
SUBMITTED BY: Michelle Palmer- Novakovic, Director of Supply Services
519- 741 -2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519- 741 -2200 ext. 7089
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2016 -02 -04
REPORT NO.: FCS -16 -020
SUBJECT: T16 -001 Cherry Street (Strange Street to West End) Road
Reconstruction
RECOMMENDATION:
That Tender T16 -001 Cherry Street (Strange Street to West End) Road
Reconstruction, be awarded to Network Sewer and Watermain Ltd., Cambridge,
Ontario at their corrected tendered price of $1,115,773.17, including provisional
items and contingencies of $65,953.44, plus H.S.T. of $145,050.51, for a total of
$1,260,823.68.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Cherry Street (Strange
Street to West End). Funds for construction have been approved by Council as part of
the 2016 budget. The services were originally constructed in the 1920's and are in need
of replacement. The project involves the replacement of the roadway, curb and gutter,
sidewalk, all underground services and surface works. Infill sidewalk will be installed
from the creek to Strange Street.
The administration, design and tendering of this project has been completed by
Meritech Engineering, the construction administration and inspection of this project will
be completed by Meritech Engineering as well. The project is scheduled to begin June
6, 2016, weather permitting.
* ** This information is available in accessible formats upon request. * **
Please call 519- 741 -2345 or TTY 1 -866 -969 -9994 for assistance.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and the internet through the Ontario Public Buyers Electronic
Tendering Information System. Documents were picked up by fifteen (15) interested
parties and by the closing date of Monday February 1, 2016, seven (7) tenders had
been received.
The tenders were reviewed by N. Litchfield, Meritech Engineering, the City's Consultant
for the project and L. Christensen, Design & Construction Project Manager who concur
with the above recommendation.
The following tenders were received:
Bid Price Adjusted Price
Network Sewer & Watermain Ltd. Cambridge ON $1,258,812.45 $1,260,823.68 *
Gedco Excavating Ltd.
Brantford ON
$1,463,588.90
Sierra Infrastructure Inc.
Woodstock ON
$1,496,770.35 $1,496,770.36
Steed and Evans Limited
St. Jacobs ON
$1,507,480.42
Wm. Petrie & Sons Contracting
Oakville ON
$1,666,904.84 $1,675,829.58
GRT Excavating
Woodstock ON
$1,787,335.59
Regional Sewer & Watermain Ltd.
Cambridge ON
$1,812,486.55
Tender documents were checked for mathematical errors and corrected accordingly.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time /Permitting /Material testing ", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and'Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in -house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this purchase is included within the approved capital budget. The estimated surplus
(E) will be returned to the Accelerated Infrastructure Replacement Program (AIRP)
general account, and will be used to fund unexpected deficits in other AIRP projects.
Tender T16 -001
Cherry Street
The total budget for all phases of this project is: $ 1,633,883.00
Estimated Cost for this Phase of Work
Tender T16 -001 costs, including HST 1,260,823.68
less: HST rebate on tender (125,412.85)
Net Cost Being Awarded 1,135,410.83 A
Costs Incurred to Date
Projected Costs: Staff Time /Material Testing 42,308.00
Total Estimated Cost for this Phase of Work $ 1,177,718.83 C
Budget for this Phase of Work
Sanitary Utility 637,023.00
Storm Water Utility 318,511.00
Water Utility 429,298.00
Intensification Allowance 7,701.00
Total Budget for this Phase of Work $ 1,392,533.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 214,814.17 D
Estimated Surplus/(Deficit) from previous phases 25,267.87
Total Estimated Surplus/(Deficit) $ 240,082.04 E
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in
advance of the council 1 committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS -15 -035 Sidewalk Infill Policy
INS -15 -085 Sidewalk Infill — 2016 Projects
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services