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HomeMy WebLinkAboutCouncil - 2015-02-23 S SPECIAL COUNCIL MINUTES FEBRUARY 23, 2015 CITY OF KITCHENER A special meeting of City Council was held at 9:45 p.m. this date, chaired by Mayor B. Vrbanovic with all members present. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. 1. 2015 OPERATING AND CAPITAL BUDGET Council considered the report arising from the special Finance and Corporate Services Committee meeting held earlier this date with respect to the 2015 Operating and Capital Budgets. Councillor P. Singh declared pecuniary interests for Clause 11 (Capital Forecast Expenditures) related to the Engineering - Capital Road Reconstruction projects for Ottawa Street, Edwin Street, Stirling Avenue and Fourth Avenue as he and/or his family own properties in the area of the proposed work. Accordingly, he abstained from all discussion and voting regarding those matters. Councillor Y. Fernandes requested the South Strasburg Creek Sanitary Trunk Sewer and the Strasburg Road Sanitary Trunk Extension, listed under Engineering Projects in Clause 14, be voted on separately. Councillor J. Gazzola requested that Clauses 18 to 21 be voted on separately. Councillor Z. Janecki declared a pecuniary interest with regards to the funding allocation to the Kitchener-Waterloo Community Orchestra Association, as he is a member of the Orchestra. Accordingly, he abstained from all discussion and voting regarding this matter. Moved by Councillor S. Davey Seconded by Councillor J. Gazzola "That the report of the special Finance and Corporate Services Committee meeting regarding the 2015 Operating and Capital Budgets be adopted." The report was then voted on Clause by Clause, by recorded votes. Clause 1 - (Kitchener-Waterloo Community Orchestra - Carried. Association) In Favour: Mayor B. Vrbanovic and Councillors B. Ioannidis, S. Davey, K. Galloway-Sealock, F. Etherington, S. Marsh, D. Schnider, P. Singh, J. Gazzola and Y. Fernandes. Recorded Pecuniary Interests and Abstentions: Councillor Z. Janecki as he is a member of the Kitchener-Waterloo Community Orchestra Association. Clause 11 (Ottawa Street, Edwin Street, Stirling Avenue and - Carried. Fourth Avenue Engineering – Capital Projects) In Favour: Mayor B. Vrbanovic and Councillors B. Ioannidis, S. Davey, K. Galloway-Sealock, F. Etherington, S. Marsh, D. Schnider, J. Gazzola, Z. Janecki and Y. Fernandes. Recorded Pecuniary Interests and Abstentions: Councillor P. Singh as members of his family own property in the area of the proposed engineering work for Ottawa Street, Edwin Street, Stirling Avenue and Fourth Avenue. SPECIAL COUNCIL MINUTES FEBRUARY 23, 2015 - 36-CITY OF KITCHENER Clause 14 (South Strasburg Creek Sanitary Trunk Sewer - and the Strasburg Road Sanitary Trunk Extension) Carried. In Favour: Mayor B. Vrbanovic and Councillors B. Ioannidis, S. Davey, K. Galloway-Sealock, F. Etherington, S. Marsh, Z. Janecki, D. Schnider and P. Singh. Contra: Councillors J. Gazzola and Y. Fernandes. Carried Unanimously. Clauses 18 to 21- - Carried. Balance of Report In Favour: Mayor B. Vrbanovic and Councillors B. Ioannidis, S. Davey, K. Galloway-Sealock, F. Etherington, S. Marsh, D. Schnider and P. Singh. Contra: Councillors J. Gazzola, Z. Janecki and Y. Fernandes. 2. BY-LAW FOR THREE READINGS Moved by Councillor S. Davey Seconded by Councillor B. Ioannidis “That leave be given the Mover and Seconder to introduce a by-law to confirm all actions and proceedings of the Council and that the same be taken as read a first, second and third times, be finally passed and numbered 2015-018 by the Clerk.” Carried. On motion the meeting adjourned at 10:02 p.m. MAYOR CLERK SPECIAL COUNCIL MINUTES FEBRUARY 23, 2015 37CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL FINANCE & CORPORATE SERVICES COMMITTEE - 2015 Operating Budget 1. That the general levy of $108,055,193 which results in approximately a 1.91% increase in the 2015 tax rate, excluding tax policy changes, be approved. 2. That assessment growth be budgeted at 1.51% for 2015. 3. That the following 2015 budgets for municipal enterprises be approved: Net Revenue RevenueExpense (Expense) Building Enterprise3,554,635 4,337,329 (782,694) Golf Enterprise2,656,888 2,631,888 25,000 Water Utility38,373,836 38,344,367 29,469 Sanitary Utility42,595,928 42,772,344 (176,416) Storm Water Utility13,614,464 13,477,309 137,155 Gasworks Utility92,527,171 95,024,315 (2,497,144) Parking Enterprise4,929,331 4,852,519 76,812 $ 201,440,071198,252,253$ (3,187,818)$ 4. That, effective April 1, 2015, the water rate be increased 9.90% to $1.9379 per cubic metre and the sanitary sewer rate be increased 9.90% to $2.1742 per cubic metre; and, That the minimum charge for water and sanitary sewer be calculated as 1/10 m3 per day; and, The flat rate sewer charge for residential properties not connected to the municipal water system be based on average annual residential consumption of 250 m3 at the current approved sanitary sewer rate ($2.1742 per cubic metre), billed quarterly; and further, That, effective April 1, 2015, the storm water utility monthly rates be increased 3.0% to the following amounts: aš“·wŒä /w©m; w;­z7;“·zŒ{z“mŒ;5;·-w;7 {’ŒŒÅu  w;­z7;“·zŒ{z“mŒ;5;·-w;7 a;7zҒŠu  w;­z7;“·zŒ{z“mŒ;5;·-w;7 [©m;Å u w;­z7;“·zŒšÞ“wšÒ­;‰{;’z 5;·-w;7Åu  w;­z7;“·zŒ/š“7š’z“zҒŠu  E©š’Åu ·š aҌ·zw;­z7;“·zŒ› ғz·­œÅ u Å u ¦;©Ò“z· aҌ·zw;­z7;“·zŒ›bғz·­œ¦;©’š“·w bš“w;­z7;“·zŒ{’ŒŒ;­·Å u  bš“w;­z7;“·zŒ{’ŒŒÅ u bš“w;­z7;“·zŒa;7zҒ [šÞÅ u bš“w;­z7;“·zŒa;7zҒ IzmwÅ u bš“w;­z7;“·zŒ[©m;Å u bš“w;­z7;“·zŒ[©m;­· Å r u  SPECIAL COUNCIL MINUTES FEBRUARY 23, 2015 38CITY OF KITCHENER - - FINANCE & CORPORATE SERVICES COMMITTEE – (CONT’D) 5. That the Development Charge Recovery reserve fund be created. 6. That the following net revenues/(expenditures) be approved for reserve funds in 2015: Net Change (000's) ($) CORPORATE: Arbitration4 Insurance61 Mediation1 Sick Leave(945) WSIB122 Learning & Development(81) DEVELOPMENT: Development Charges (10,567) PROGRAM SPECIFIC: Activa Group Sportsplex55 Economic Development1,229 Election94 Oktoberfest- Public Art(4) Community Loan- STABILIZATION: Building Enterprise Stabilization(707) Gas Utility (Delivery) Stabilization(5,544) Gas Utility (Supply) Stabilization3,064 Gas Utility (Transportation) Stabilization86 Golf Enterprise Stabilization14 Parking Enterprise Stabilization52 Sanitary Sewer Utility Stabilization(169) Storm Water Utility Stabilization120 Water Utility Stabilization25 Tax Stabilization458 Winter Control- CAPITAL: Building Enterprise Capital(43) Gas Utility Capital40 Golf Enterprise Capital(5) Parking Enterprise Capital(61) Sanitary Sewer Utility Capital(1,393) Storm Water Utility Capital(468) Water Utility Capital(2,797) Tax Capital(1,228) DC Recovery3,479 Auditorium Ticket Sales(22) Telephone37 Computer(277) Equipment (417) Federal Gas Tax(310) Gas Utility Investment(2,435) Hydro Investment(325) Business Parks(63) Land Inventory1,602 Recreational Land(973) Total Reserves: (18,291) SPECIAL COUNCIL MINUTES FEBRUARY 23, 2015 39CITY OF KITCHENER - - FINANCE & CORPORATE SERVICES COMMITTEE – (CONT’D) 7. That the following 2015 local board operating budget appropriations be approved: a. Kitchener Public Library Board $10,269,505 b. Centre in the Square $1,400,000 8. That the following Full Time Equivalent (FTE) changes be approved in core complement: DescriptionFTE Program Assistant (Kitchener Market) 0.5 Event Attendants (Special Events) 1.5 Landscape Architectural Intern 1.0 Community Engagement Associate (Communications) 1.0 July 1, 2015 Hire Date Health and Safety Specialist 1.0 October 1, 2015 Hire Date Coordinator of Volunteers 0.5 May 1, 2015 Hire Date 9. That the mileage rate per kilometre remain at $0.50 for the first 5,000 kilometres and $0.45 for each additional kilometre. 10. That the City of Kitchener’s per diem rates be increased to $68/day ($12 for breakfast, $16 for lunch, $30 for dinner, and $10 for incidentals), effective March 1, 2015. 2015 Capital Budget and 10 Year Capital Forecast 2015-2024 11. That the Capital Forecast (2015-2024) be approved, with expenditures in those years totalling $967,332,000. 12. That Capital out of current funding be included in the Capital Forecast for the year 2015 totalling $15,835,000 for General City and $49,225,000 for City Enterprises. 13. That a total of $1,166,000 of debenture financing be approved for 2015 as follows, for a term not to exceed 10 years: Debt Projects $ Enhancements To Tax/Utility System1,166,000 Total1,166,000 14. That the following projects included in the Capital Forecast for 2015 be financed from the Development Charges Reserve Fund: SPECIAL COUNCIL MINUTES FEBRUARY 23, 2015 40CITY OF KITCHENER - - FINANCE & CORPORATE SERVICES COMMITTEE – (CONT’D) 2015 $ (000's) NON ENGINEERING PROJECTS Planning Studies - Growth214 Heritage Impact Assessments19 Development Charge Act Study(4) Technology Upgrade41 Customer Needs Survey7 Central Library-Remaining Costs222 Equipment Acquisitions and Upgrades429 Williamsburg Phase 2 Development11 District Park Development(120) Neighbourhood Park Rehab(295) Community Trails817 Victoria Park Redevelopment20 Huron Natural Area Redevelopment4 McLennan Park Redevelopment25 Neighbourhood Park Development529 South District Park924 Fire Radio System Upgrade(7) Fire Technology from Master Plan102 Total2,938 ENGINEERING PROJECTS Monitor and Update Upper Blair113 Intensification Allowance(44) Engineering Studies169 Master Plan/Feasibility Studies137 South Strasburg Creek Sanitary Sewer Trunk2,419 Old Mill Road Pumping Station1,580 SCADA59 Freeport Pumping Station Upgrade and Forcemain5,375 Strasburg Rd Sanitary Trunk Extension3,061 Upper Hidden Valley Sewage Facility300 Miscellaneous Creek Rehab204 Doon Rd S - Cycling Path344 City Share Of Subdivisions1,310 Total15,027 Grand Total17,965 Administrative 15. That pursuant to Ontario Regulation 284/09, Council approves the exclusion of amortization expense and post-employment benefit expense for the purposes of the 2015 budget. 16. That the Proposed City of Kitchener 2015 Business Plan (report CAO-15-003) be approved. 17. That for the 2014 -2018 term of Council, each Councillor shall be allocated $14,500 from the Council Conference Budget for use during that term; and further, That for the 2014 -2018 term of Council, the Mayor shall be allocated $18,500 from the Council Conference Budget for use during that term. 18. That no one be refused from accessing the Leisure Access Card (LAC) program due to insufficient funds in the program’s budget. SPECIAL COUNCIL MINUTES FEBRUARY 23, 2015 41CITY OF KITCHENER - - FINANCE & CORPORATE SERVICES COMMITTEE – (CONT’D) 19. That staff be directed to report back prior to May 2015, following community engagement and discussions with local area school boards, with a priority list of trails and walkways that are crucial routes to schools; and further, That staff be directed to outline the financial impact of winter maintenance for those identified trails and walkways. 20. That staff be directed to conduct the following examinations in relation to sidewalk snow clearing operations and report back prior to winter of 2015-2016: i. Conduct a review of the City’s sidewalk snow clearing policies and engage in community consultation to determine if any changes are required; and further, ii. Circulate the previous report completed on sidewalk snow clearing to Council and report back on the practices of other large municipalities including the impact of implementing a similar level of service in 2016 or beyond. 21. That staff be directed to undertake a review of Council Policy I-816 (Public Art Policy), in order to understand the current encumbrances and what projects have yet to be funded out of the Public Art account.