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Home My WebLink About2016-04-11 FINANCE AND CORPORATE SERVICES COMMITTEE APRIL 11, 2016 CITY OF KITCHENER The Finance and Corporate Services Committee met this date commencing at 1:05 p.m. Present: Councillor S. Davey - Chair Mayor B. Vrbanovic and Councillors Y. Fernandes, K. Galloway-Sealock, J. Gazzola, B. Ioannidis, Z. Janecki, S. Marsh, D. Schnider and P. Singh. Staff: J. Willmer, Chief Administrative Officer D. Chapman, Deputy CAO, Finance & Corporate Services M. May, Deputy CAO, Community Services C. Fletcher, Interim Executive Director, Infrastructure Services J. Readman, Interim Executive Director, Infrastructure Services R. Regier, Executive Director, Economic Development C. Tarling, Director, Legislated Services & City Clerk R. Hagey, Director, Financial Planning H. Gross, Director, Engineering T. Daniels, Manager, Licensing B. Bennett, Manager Business Development L. Cooper, Manager Development Engineering S. Di Donato, Manager, Arts & Culture, Economic Development V. Bradford, Business Development Officer C. Goodeve, Committee Administrator FCS-16-055 - REQUEST FOR MIDWAY - 100 THE BOARDWALK 1. - JUNE 23 - 26, 2016 The Committee considered Finance and Corporate Services Department report FCS-16-055, dated March 15, 2016 recommending that Homeniuk Rides Inc. be granted permission to operate a midway at 100 The Boardwalk, from June 23 to 26, 2016. On motion by Councillor B. Ioannidis - it was resolved: That Homeniuk Rides Inc. be granted permission to operate a Midway at 100 The Boardwalk (Ira Needles Blvd), from June 23 to June 26, 2016 subject to the following: Date of Operation Hours of Operation Music Off At Thursday, June 23 3:30 p.m. 10:00 p.m. 8:00 p.m. Friday, June 24 3:30 p.m. 11:00 p.m. 10:00 p.m. Saturday, June 25 10:00 a.m. 11:00 p.m. 10:00 p.m. Sunday, June 26 12:00 p.m. 9:00 p.m. 8:00 p.m., and further, That the required licences with approvals from the City of Kitchener Planning and Operations Divisions, and Region of Waterloo Public Health be obtained prior to operating the Midway for June 23 to June 26, 2016, as outlined in Finance and Corporate Services Department report FCS-16-055 FCS-16-060 - REQUEST FOR MIDWAY - 425 BINGEMANS CENTRE DRIVE 2. - JUNE 3 - 5, 2016 The Committee considered Finance and Corporate Services Department report FCS-16-060, dated March 24, 2016 recommending that Ever After Music Festival be granted permission to operate a midway at 425 Bingemans Centre Drive, from June 3 to 5, 2016. On motion by Councillor B. Ioannidis - it was resolved: That Ever After Music Festival be granted permission to operate a Midway at 425 Bingemans Centre Drive from June 3 to June 5, 2016 subject to the following: Date of Operation Hours of Operation Music Off At Friday, June 3 6:00 p.m. 11:00 p.m. 11:00 p.m. Saturday, June 4 11:00 a.m. 11:00 p.m. 11:00 p.m. Sunday, June 5 11:00 a.m. 11:00 p.m. 11:00 p.m., and further, FINANCE AND CORPORATE SERVICES COMMITTEE APRIL 11, 2016 - 22 - CITY OF KITCHENER FCS-16-060 - REQUEST FOR MIDWAY - 425 BINGEMANS CENTRE DRIVE 2. - JUNE 3 - 5, 2016 That the required licence with approvals from the City of Kitchener Planning Division and Region of Waterloo Public Health be obtained prior to operating the Midway for June 3 to June 5, 2016, as outlined in Finance and Corporate Services Department report FCS-16-060. CAO-16-013 - 3. The Committee considered Chief Administ-16-013, dated March 24, 2016 outlining the findings of the JM Drama Strategic Refresh. Messrs. Don Bourgeois and Sam Varteniuk, JM Drama, addressed the Committee in support of the recommendation contained in Report CAO-16-013 to have the findings of the Strategic Refresh considered as part of the development of the 2016 Kitchener Arts Action Plan. Mr. Bourgeois advised that as outlined in September 2015, his organization retained ArtsBuild Ontario to review whether JM Drama was operating effectively not only as an arts organization and theatre operator, but also within the context of how they are serving the overall arts community in the City of Kitchener. He stated the findings of this review showed that while JM Drama effectively manages the performance space, the Registry Theatre cannot meet all of the needs of the organizations with regards to performance nor rehearsals, as the requests exceed the time and space availability. He reviewed the renovations proposed for the Registry Theatre to provide additional rehearsal and storage space, including: the provision of male and female washrooms; functional storage of the grand piano; and, rehearsal space in the Councillor P. Singh entered the meeting at this time. In response to questions, Mr. Bourgeois acknowledged that JM Drama is a relatively small charitable organization and does not have the means to raise the funds to undertake the proposed renovations. Notwithstanding this, he expressed a desire that the proposed expenditure for the Registry Theatre should be considered within the context of the overall needs of the community. Responding further, he indicated that JM Drama would be willing to circulate their annual financial statements to Council. On motion, Councillor B. Ioannidis brought the recommendation contained in Report CAO-16- 013 forward for consideration. A motion was brought forward by Councillor Y. Fernandes to amend the staff recommendation to include a provision that staff consider the findings and focus future funding for arts on the identified needs of the Registry Theatre. LOST on a recorded vote with Councillors Y. Fernandes and Z. Janecki voting in favour; and, Mayor B. Vrbanovic and Councillors K. Galloway-Sealock, J. Gazzola, B. Ioannidis, S. Marsh, D. Schnider, S. Davey and P. Singh voting in opposition. Councillor F. Etherington was not in attendance this date and accordingly did not vote. Carried Unanimously The following vote was on a recorded vote by all members present. On motion by Councillor B. Ioannidis - it was resolved: That staff consider the findings of the JM Drama Strategic Refresh, as outlined in Chief -16-013, in the development of the 2016 Kitchener Arts Action Plan. CAO-16-003 - THEMUSEUM MAKER SPACE 4. -16-003, dated March 21, 2016 proposing the allocation of $50,000 to support the Underground Studio MakerSpace FINANCE AND CORPORATE SERVICES COMMITTEE APRIL 11, 2016 - 23 - CITY OF KITCHENER CAO-16-003 - THEMUSEUM MAKER SPACE 4. project at THEMUSEUM. Ms. V. Bradford presented the report and responded to questions from the Committee, advising THEMUSEUM has already secured a number of private sector donations which will fund the majority of this project. Mr. Frank Boutzis, Mr. Mark Derro and Ms. Laurel McKellar, THEMUSEUM, addressed the Committee in support of the recommendation contained in Report CAO-16-003. Mr. Boutzis advised the Underground Studio MakerSpace would provide an opportunity introduce young people to S.T.E.M. (science, technology, engineering and math) learning with access to hands- on skill-building activities. He stated youth programming has been delivered at THEMUSEUM on a monthly basis since 2013, adding there is an established demand for this kind of programming. He noted the MakerSpace project aligns with the area of the Economic Development Strategy. Responding to questions, Mr. Boutzis confirmed that if funding from the City was not received the project would still go forward; however, it would be delayed. On motion, Councillor B. Ioannidis brought the recommendation contained in Report CAO-16- 003 forward for consideration. A motion was brought forward by Councillor D. Schnider to amend the staff recommendation to include Carried on a recorded vote with Mayor B. Vrbanovic and Councillors K. Galloway-Sealock, B. Ioannidis, S. Marsh, D. Schnider, S. Davey and P. Singh voting in favour; and, Councillors Y. Fernandes, J. Gazzola and Z. Janecki voting in opposition. Councillor F. Etherington was not in attendance this date and accordingly did not vote. Carried The following motion was voted on and was on a recorded vote with Mayor B. Vrbanovic and Councillors K. Galloway-Sealock, B. Ioannidis, S. Marsh, D. Schnider, S. Davey and P. Singh voting in favour; and, Councillors Y. Fernandes, J. Gazzola and Z. Janecki voting in opposition. Councillor F. Etherington was not in attendance this date and accordingly did not vote. On motion by Councillor B. Ioannidis - it was resolved: That $50,000 be allocated from the Kitchener Economic Development Reserve Fund in support of capital improvements for The Underground Studio MakerSpace project at -16-003. The Committee recessed at 3:12 p.m. and reconvened at 3:18 p.m. chaired by Councillor S. Davey with all members present except Councillor F. Etherington. INS-16-007 - OTTAWA TRUSSLER CREDIT/REFUND AGREEMENT REQUEST 5. The Committee considered Infrastructure Services Department report INS-16-007, dated January 8, 2016 recommending a credit/refund agreement with Activa Holdings Inc. for the Ottawa/Trussler Pumping Station project. Mr. Pierre Chauvin, MHBC Planning was in attendance in support of the proposed credit/refund agreement. In response to questions, Ms. L. Cooper advised the developer has agreed to maintain all infrastructure within the subdivision for seven years as opposed to the standard two years. She noted this includes the maintenance costs for the pumping station as well as snow clearing costs. Mr. H. Gross indicated associated with the proposed development moving forward seven years ahead of schedule. He noted this issue could be reviewed with the Waterloo Region Insurance Pool. FINANCE AND CORPORATE SERVICES COMMITTEE APRIL 11, 2016 - 24 - CITY OF KITCHENER INS-16-007 - OTTAWA TRUSSLER CREDIT/REFUND AGREEMENT REQUEST 5. Responding to further questions, Mr. Gross indicated the depreciation value of the assets being constructed has not been factored into the agreement. Mr. R. Hagey advised that while the depreciation of assets was not considered, the City would be collecting sanitary revenues seven years earlier than originally anticipated. Several members suggested in the future consideration should be given to incorporating depreciation value into credit/refund agreements. Carried The following motion was voted on and was on a recorded vote with Mayor B. Vrbanovic and Councillors K. Galloway-Sealock, B. Ioannidis, J. Gazzola, Z. Janecki, S. Marsh, D. Schnider, S. Davey and P. Singh voting in favour; and, Councillor Y. Fernandes voting in opposition. Councillor F. Etherington was not in attendance this date and accordingly did not vote. On motion by Councillor B. Ioannidis - it was resolved: That the Mayor and Clerk be authorized to execute a development charges credit/refund agreement with Activa Holdings Inc. in respect to Activa Holdings payment for the costs of the engineering fees and construction of the Ottawa/Trussler Pumping station project, to the satisfaction of the City Solicitor, as outlined in Infrastructure Services Department report INS-16-007. FCS-16-001 - CORPORATE POLICE REVIEW - 6. POLICES The Committee considered Finance and Corporate Services Department report FCS-16-001, dated March 15, 2016 recommending repealing corporates policies identified as being no longer required. A motion was brought forward by Councillor Y. Fernandes to deferred repealing Council Policy I-190 (Conflict of Interest Consulting Engineer) pending the completion of the updates to the Carried. Procurement By-law; which was voted on and was A motion was brought forward by Councillor P. Singh to refer consideration of updating Council Policy II-130 (Hiring of Senior Management - Vacancy) to align with the provisions of Municipal Code Chapter 115 (Corporate Leadership Team) to inform Council of hiring/vacancy of senior Carried. management positions; which was voted on and was On motion by Councillor P. Singh - it was resolved: Corporate Services Department report FCS-16-001 be repealed, save and except for the following: That consideration of repealing Council Policy I-190 (Conflict of Interest Consulting Engineer), be deferred pending the completion of the updates to the Procurement By-law; and further, That consideration of repealing Council Policy II-130 (Hiring of Senior Management - Vacancy), be referred to staff for consideration of updates to align with the provisions of Municipal Code Chapter 115 (Corporate Leadership Team) to inform Council of hiring/vacancy of senior management positions ADJOURNMENT 7. On motion, this meeting adjourned at 3:58 p.m. C. Goodeve Committee Administrator