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HomeMy WebLinkAboutSHCAC - 2016-05-05 - Item 3 - Committee Job Descriptions SAFEANDHEALTHYADVISORYCOMMITTEECHAIRPERSON POSITION:SAFE&HEALTHYADVISORYCOMMITTEECHAIRPERSON FUNCTION:TopresideatSAFE&HEALTHYADVISORYCOMMITTEEmeetings ACCOUNTABLETO:SAFE&HEALTHYADVISORYCOMMITTEEandCORPORATIONOFTHECITYOF KITCHENER STAFFLIAISON:DirectorofCommunityPrograms&Services;5197412200ext7687 RESPONSIBILITIES mmitteemeetings. 1.ToattendSafe&HealthyAdvisoryCo 2.TobeknowledgeableoftheaimsandobjectivesofSafe&HealthyAdvisoryCommitteeandthe CorporationofTheCityofYz·-w;“;©x­roleinthecommunity. 3.Topreparemonthlyagendasincooperationwiththecitystaffliaison. me. 4.Tocallthemeetingtoorderonti 5.Topresenteachitemontheagendafordiscussion/decision. 6.Toguidethediscussionsothatitdoesnotdeviatefromtheagendaandtheorderofbusiness. 7.Toensurethatallmembershaveequalopportunitytoenterintodiscussionsatmeetings. eSafe&HealthyAdvisoryCommitteeTermsofReferenceisfollowed. 8.Toensureth 9.Torephraseandclarifyexpressedopinions,ifnecessary. 10.Tocallformotionswhenrecommendationsoractionsareexpressed. 11.Toensurethateachmotionhasaseconderorisdropped(amotionwithoutaseconderdoesnot te). gotovo 12.Tostatethewordingofthemotionclearlyandtoallowforadequatediscussionbeforethevote. 13.Toensureavoteonthemotionandannounceifthemotioniscarriedordefeated. 14.Tovotewhenthereisatie. clusionofthemeeting,foramotiontoadjourn. 15.Tocall,atthecon 16.ToensurethattheViceChairpersonassumesthedutiesoftheChairwhenrequired. 17.TosupportSafe&HealthyAdvisoryCommitteedecisions. 18.Toacceptworkassignmentswillinglyandfollowthroughwithassignedtasks. 19.Tounderstandtheroleofbothstaffandvolunteers. 20.Toparticipateinorsenddesignatetoalladvisorycommitteemeetingswhencalled. QUALIFICATIONS Theabilitytoworkcooperativelywithothers Goodcommunicationskills Organizedandprepared Familiaritywithparliamentaryprocedureorwillingnesstolearn Courteousandrespectfultoothers Comfortablewithpublicspeaking TherepresentativemustresideinKitchener. 3 - 1 SAFE&HEALTHYADVISORYCOMMITTEEVICECHAIRPERSON POSITION:SAFE&HEALTHYADVISORYCOMMITTEEVICECHAIRPERSON FUNCTION:TopresideatSAFE&HEALTHYADVISORYCOMMITTEEmeetingswhen Chairpersonisunavailable ACCOUNTABLETO:SAFE&HEALTHYADVISORYCOMMITTEEandCORPORATIONOFTHECITYOF KITCHENER STAFFLIAISON:DirectorofCommunityPrograms&Services;5197412200ext7687 RESPONSIBILITIES 1.ToattendSafe&HealthyAdvisoryCommitteemeetings. 2.TobeknowledgeableoftheaimsandobjectivesofSafe&HealthyAdvisoryCommitteeandthe CorporationofTheCityofYz·-w;“;©x­roleinthecommunity. 3.ToassumealltheresponsibilitiesoftheChairpersoninhis/herabsence. 4.PlayinganactiveroleontheSafeandHealthyAdvisoryCommitteebypreparingfor,attending andparticipatinginmeetings. 5.SendingregretstotheChairandstaffifyouareunabletoattendameeting,andfollowingup withtheChaironanyactions/workthatmayhavecomeoutofthemeeting. 6.TosupportSafe&HealthyAdvisoryCommitteedecisions. 7.Completeanyworkthatisdelegatedtoyou,orthewholecommitteebytheagreedupon timelines. 8.TobecomefamiliarwithandadheretotheSafe&HealthyAdvisoryCommitteeTermsof Reference. dvolunteers. 9.Tounderstandtheroleofbothstaffan 10.ToinformtheSafe&HealthyAdvisoryCommitteeChairpersonand/orstaffliaisonofanyagenda itemspriortothemeeting. QUALIFICATIONS Theabilitytoworkcooperativelywithothers Goodcommunicationskills Organizedandprepared Familiaritywithparliamentaryprocedureorwillingnesstolearn Courteousandrespectfultoothers Comfortablewithpublicspeaking TherepresentativemustresideinKitchener. 3 - 2 SAFEANDHEALTHYADVISORYCOMMITTEE‘REPRESENTATIVE POSITION:SAFEANDHEALTHYADVISORYCOMMITTEEREPRESENTATIVE FUNCTION:Activemember ACCOUNTABLETO:SAFEANDHEALTHYADVISORYCOMMITTEEandtheCORPORATIONOFTHECITYOF KITCHENER STAFFLIAISON:DirectorofCommunityPrograms&Services;5197412200ext7687 RESPONSIBILITIES 1.ToattendSafe&HealthyAdvisoryCommitteemeetings. 2.TobeknowledgeableoftheaimsandobjectivesoftheSafe&HealthyAdvisoryCommitteeandthe CorporationoftheCityofKitchener. 3.PlayinganactiveroleontheSafeandHealthyAdvisoryCommitteebypreparingfor,attendingand participatinginmeetings. 4.SendingregretstotheChairandstaffifyouareunabletoattendameeting,andfollowingupwiththe Chaironanyactions/workthatmayhavecomeoutofthemeeting. 5.TosupportSafe&HealthyAdvisoryCommitteedecisions. 6.Completeanyworkthatisdelegatedtoyou,orthewholecommitteebytheagreedupontimelines. 7.TobecomefamiliarwithandadheretotheSafe&HealthyAdvisoryCommitteeTermsofReference. 8.Tounderstandtheroleofbothstaffandvolunteers. 9.ToinformtheSafe&HealthyAdvisoryCommitteeChairpersonand/orstaffliaisonofanyagendaitems priortothemeeting. QUALIFICATIONS 1.TherepresentativemustresideinKitchener 2.Abilitytoworkcooperativelywithothers. 3.Courteousandrespectfultoothers 3 - 3