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City of Kitchener Corporate Archives
Finance Department fonds, 1883-2005.
Prepared by: Hilda Sturm
February 2016
FINANCE DEPARTMENT fonds. – 1883-2005. – 9 m of textual records, and 1 artifact.
The Finance Department within the City of Kitchener manages public funds and provides
certain mandated City services directly to the community.
The Finance Division has 3 areas within it that oversee various services.
Accounting: oversees payroll, accounts payable, financial reporting, asset accounting, sales tax,
general ledger, contracts and banking.
Revenue: oversees billing and collection of property tax, utility bills, rental water heaters, stormwater
rate, billing of appliance financing and miscellaneous invoicing, meter reading, and bill and parking
ticket payments.
Financial Planning: compiles budgets and variance reports, prepares financial analyses, and
manages the City’s debt, reserve, and investments portfolios.
The fonds consist of five series, which comprise annual reports, correspondence cash books,
general ledgers, financial statements, budget information and artifacts.
Title based on the contents of the fonds.
Transferred to the archives from Finance divisions.
1: Annual Reports. – 1907-2005. – 170cm.
This series consists of City and departmental annual reports.
An index of the annual reports is available in Appendix A.
2: Financial Information. – 1879-1996. – 400 cm.
This series consists primarily of general information , reports, finance journals and auditors
statements.
An index of the information is available in Appendix B.
3: General Ledger. – 1902-1968. - 128cm.
This series consists of General ledgers of Berlin and Kitchener.
An index of the records is available in Appendix C.
4: Cash Books. – 1901-1988. – 164 cm.
This series consists of cash books from Berlin and Kitchener.
An index of the records is available in Appendix D.
5: Artifacts. – 1 item.
This series contains signature plates of the city.
An index of the records is available in Appendix E.
APPENDIX A
Series 1: Annual Reports
Title Date Volume/Item Box
City Engineer 1907-1963 1-1 10936
Annual Reports
City Engineer 1964-1972 2-1 10930
Annual Reports
Annual Reports – 1970-2002 2-2 10930
Departmental and
Divisional
Annual Report of 1961-1962 3-4 14183
the County
Engineer & Road
Superintendent
Annual Reports – 1990 3-5 14183
Departmental and
Divisional
Annual Reports – 1988-1992 3-6 14183
Departmental and
Divisional
Annual Reports – 2001-2004 41-1 12100
City of Kitchener
Annual Reports – 1973-1997 42-1 14166
Departmental and
Divisional
Annual Report to 2005 43-2 14166
Citizens
Annual Reports – 1995-2005 44-1 14387
Departmental and
Divisional
APPENDIX B
Series 2: Financial Information
Title Date Volume/Item Box
Financial and 1980-1995 3-1 14183
General Information
Informational n.d. 3-2 14183
Booklets
Manufacturer’s 1970-1975 3-3 14183
Index
Tax Revenue n.d. 3-7 14183
Financial 1942-1979 3-8 14183
Information - CITS
and Victory Loans
Operating Budget 1991-1996 3-9 14183
Analysis
Dead Debentures 1891-1938 10-1 12717
Voucher Register 1971-1972 11-1 12735
Kitchener Memorial 1971-1972 12-1 12736
Auditorium Cash
Receipts Journal
Office, Police, Fire, 1961 13-1 12739
Health, Park Board
Pay Sheets
Auditor’s Financial 1907-1914 22-1 10160
Statements for
Berlin
Auditor’s Financial 1916-1949 22-2 10160
Statements for
Kitchener
Auditor’s Reports, 1965-1986 23-1 11152
Treasurers Reports
& Financial
Statements –
Kitchener (bound
volumes)
Report of the 1928-1968 24-1 11154
Assessment
Commissioner
Semi-Annual Report 1935-1967 24-2 11154
of the City
Treasurers
Department (bound
volumes)
Third Quarter 1935-1967 24-3 11154
Reports of the City
Treasurers
Department (bound
volumes)
City of Kitchener 1929-1974 25-1 11156
Estimates – Budget
(bound volumes)
City of Kitchener 1928-1969 25-2 11156
Budget By-laws
(bound volumes)
City of Kitchener 1967-1985 25-3 11156
cheque registers
(bound volumes)
Auditor’s Reports, 1948-1960 26-1 11157
Treasurers Reports
& Financial
Statements (bound
volumes)
Auditor’s Reports, 1961-1989 27-1 11158
Treasurers Reports
& Financial
Statements
Auditors Reports 1947-1964 28-1 11159
(bound volumes)
City of Kitchener 1929 30-1 11163
cheque book
Auditors Reports 1928-1947 31-1 11164
(bound volumes)
Town of Berlin 1883-1894 31-2 11164
Record of
Treasurers Monthly
Statements
Finance Journals 1954-1965 36-1 11188
Finance Journals 1966-1974 37-1 11189
Local Improvement 1922-1924 39-2 11239
Books
Debenture Registry 1879-1898 40-1 11731
Book – Town of
Berlin
APPENDIX C
Series 3: General Ledger
Title Date Volume/Item Box
General Ledger – 1913-1915 5-1 12710
City of Berlin
General Ledger – 1908-1912 6-1 12705
Berlin
General Ledger – 1910-1912 7-1 12702
Berlin
General Ledger – 1928-1929 15-1 12724
City of Kitchener
Ledger (bound 1926-1927 29-1 11162
volumes)
City of Berlin Ledger 1912-1915 32-1 11165
(bound volumes)
Town of Berlin 1902-1907 33-1 11166
Ledger (bound
volumes)
General Ledger – 1916-1924 38-1 11144
City of Berlin
General Ledger 1922-1968 39-1 11239
APPENDIX D
Series 4: Cash Books
Title Date Volume/Item Box
City of Berlin Cash 1915-1917 8-1 12723
Books
City of Kitchener 1921-1923 9-1 12715
Cash Books
City of Kitchener 1918-1920 14-1 12725
Cash Books
Cash Books – Town 1908-1909 16-1 12732
of Berlin
Cash Books – City 1959-1960 17-1 12731
of Kitchener
Cash Books – City 1923-1925 18-1 12728
of Kitchener
Cash Books – City 1928-1946 19-1 12751
of Kitchener
Cash Books – City 1947-1958 20-1 12750
of Kitchener
Cash Books – City 1937-1985 21-1 11145
of Kitchener (bound
volumes)
Cash Books (bound 1956-1962 27-2 11158
volumes)
Cash Books (bound 1963-1972 27-3 11158
volumes)
Cash Books (bound 1973-1988 27-4 11158
volumes)
Town of Berlin Cash 1901-1904 34-1 11167
Books (bound
volumes)
Town of Berlin Cash 1905-1907 35-1 11168
Books (bound
volumes)
APPENDIX E
Series 5: Artifacts
Title Date Volume/Item Box
Signature Plates n.d. 4-1 11207