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Home My WebLink About2016-05-02 FINANCE AND CORPORATE SERVICES COMMITTEE MAY 2, 2016 CITY OF KITCHENER The Finance and Corporate Services Committee met this date commencing at 1:08 p.m. Present: Councillor S. Davey - Chair Mayor B. Vrbanovic and Councillors F. Etherington, Y. Fernandes, K. Galloway- Sealock, J. Gazzola, B. Ioannidis, Z. Janecki, S. Marsh, D. Schnider and P. Singh. Staff: J. Willmer, Chief Administrative Officer D. Chapman, Deputy CAO, Finance & Corporate Services M. May, Deputy CAO, Community Services C. Fletcher, Interim Executive Director, Infrastructure Services J. Readman, Interim Executive Director, Infrastructure Services D. Murray, Director, Technology Innovation and Services W. Malcolm, Director, Utilities T. Daniels, Manager, Licensing B. Bennett, Manager, Business Development S. DiDonato, Manager, Arts & Culture C. Goodeve, Committee Administrator Pursuant to Municipal Code Chapter 25 (Procedure), a motion was brought forward by Councillor J. Carried. Gazzola to discuss Consent Items 1 - 3, which was voted on and was FCS-16-069 - EXTENSION OF PURCHASE ORDER TO PROCURE WI-FI NETWORK 1. EQUIPMENT FOR CANADA 150 PUBLIC WI-FI ACCESS PROJECT The Committee considered Finance and Corporate Services Department report FCS-16-069, dated April 20, 2016, recommending the purchase order for network hardware be extended to facilitate the provisioning of the Canada 150 Public Wi-Fi Expansion project. On motion by Councillor Y. Fernandes - it was resolved: LP) be extended by $175,000 plus HST to provide Wi-Fi hardware components to enable provisioning of public Wi-Fi services at the Kitchener Memorial Auditorium as part of the Canada 150 grant program; and further, Record for network hardware (Softchoice LP) to a maximum of $150,000 plus HST to procure wireless network hardware for the remaining Canada 150 sites to be outfitted in the Canada 150 Public Wi-Fi Expansion project, as outlined in Finance and Corporate Services Department report FCS-16-069 FCS-16-070 - REQUEST FOR FIREWORK VENDOR SALE DATES EXTENSION 2. - JULY 2016 The Committee considered Finance and Corporate Services Department report FCS-16-070, dated April 11, 2016 recommending an extension on the sale of fireworks at licensed Fireworks Vendor locations. On motion by Councillor Y. Fernandes - it was resolved: That permission be granted to extend the sale of fireworks at all licensed Fireworks Vendor locations in the City of Kitchener to July 2, 2016, as outlined in Finance and Corporate Services Department report FCS-16-070. FCS-16-071 - REQUEST TO OPERATE HOT DOG CARTS AT 273 STOKE DRIVE AND 112 3. WEXFORD CRESCENT DURING ANNUAL COMMUNITY GARAGE SALE -MAY 7, 2016 The Committee considered Finance and Corporate Services Department report FCS-16-071, dated April 19, 2016 regarding a request to operate a hot dog cart in the area of Stoke Drive during the annual Community Garage Sale on May 7, 2016. FINANCE AND CORPORATE SERVICES COMMITTEE MAY 2, 2016 - 26 - CITY OF KITCHENER FCS-16-071 - REQUEST TO OPERATE HOT DOG CARTS AT 273 STOKE DRIVE AND 112 3. WEXFORD CRESCENT DURING ANNUAL COMMUNITY GARAGE SALE -MAY 7, 20 Councillor S. Davey advised that any recommendation arising from this matter would be considered at the special Council meeting being held later this same date. On motion by Councillor Y. Fernandes - it was resolved: That permission be granted to Mr. Les Halat to operate a hot dog cart at 273 Stoke Drive and 112 Wexford Crescent during the annual Community Garage Sale on May 7, 2016, provided the necessary Special Event licence is obtained by the applicant including Waterloo Regional Health approval and a valid Propane Fitter Inspection report, as outlined in Finance and Corporate Services Department report FCS-16-071. INS-16-044 - LRT BUDGET UPDATE - GAS PIPELINE REPLACEMENT 4. The Committee considered Infrastructure Services Department report INS-16-044, dated April 13, 2016 recommending that the Light Rail Transit (LRT) Construction budget be increased by $1,416,014, which would be accommodated through a transfer from the Replacement Gas Mains capital account. In response to questions, Mr. W. Malcom advised there are no immediate concerns with delaying the projects which would have been funded through the Replacement Gas Mains capital account. He added the affected infrastructure is part of the standard rehabilitation cycle and generally related to municipal/regional road works, which would not be replaced until those projects moved forward. He responded further that the cost estimates included in Report INS- 16-044 were based on the legislated cost sharing formula for the relocation of utility infrastructure on public highways. He commented that staff are currently in negotiations with the Region of Waterloo regarding a potential funding formula and the cost estimates may decrease as a result. He confirmed that a private entity, such as Union Gas, would be subject to the same legislated cost sharing formula. Responding to questions, Mayor B. Vrbanovic agreed to follow-up with Regional staff to provide further information regarding the budget for the LRT. Carried Unanimously The following motion was on a recorded vote. On motion by Councillor B. Ioannidis - it was resolved: That the Light Rail Transit (LRT) Construction capital budget be increased by $2,299,958 ($1,416,014 City, $883,944 Region); and further, Replacement Gas Mains capital account to the LRT Construction capital account, as outlined in Infrastructure Services Department report INS-16-044. ND CAO-16-016 - ANIMATING 44 GAUKEL 2 FLOOR FOR STARTUPS AND THE ARTS 5. -16-016, dated April 26, 2016 recommending that the second floor of 44 Gaukel Street be leased to create a shared tech startup and arts and culture space. In response to questions, Ms. S. DiDonato, confirmed that a similar agreement is in place with Conestoga College, who is currently subleasing the main floor of 44 Gaukel Street to the Accelerator Centre. Mr. B. Bennett confirmed that the space has been vacant since February 2015 and the City has incurred costs as a result of this vacancy. He acknowledged a building assessment identified that the boiler was approaching the end of its lifecycle and would most likely need to be replaced in 2017. He indicated the proposed lease would be for four years, with the option to terminate should the boiler fail. FINANCE AND CORPORATE SERVICES COMMITTEE MAY 2, 2016 - 27 - CITY OF KITCHENER ND CAO-16-016 - ANIMATING 44 GAUKEL 2 FLOOR FOR STARTUPS AND THE ARTS 5. Responding to further questions, Ms. DiDonato agreed to provide information regarding the capital costs related to the Studio Project on the main floor. Additionally, Mr. Bennett agreed to provide information outlining the overall number of startups that have utilized the Accelerator Centre program along with the number that have graduated. He also agreed to circulate reporting structure. On motion, Councillor B. Ioannidis brought the recommendation contained in Report CAO-16- 016 forward for consideration. A motion was brought forward by Councillor K. Galloway-Sealock to amend the staff recommendation to include a clause to undertake a communication plan as a means of informing the community that this space is a short-term solution. Carried Councillor Galloway-on a recorded vote, with Mayor B. Vrbanovic and Councillors K. Galloway-Sealock, D. Schnider, P. Singh, B. Ioannidis, S. Davey, S. Marsh, Y. Fernandes and F. Etherington voting in favour; and, Councillors J. Gazzola and Z. Janecki voting in opposition. Carried The following motion was voted on and was on a recorded vote, with Mayor B. Vrbanovic and Councillors K. Galloway-Sealock, D. Schnider, P. Singh, B. Ioannidis, S. Davey, S. Marsh and F. Etherington voting in favour; and, Councillors J. Gazzola, Z. Janecki and Y. Fernandes voting in opposition. On motion by Councillor B. Ioannidis - it was resolved: That the Mayor and Clerk be authorized to execute an agreement for the City of Kitchener to lease the 2nd floor of 44 Gaukel Street to the Accelerator Centre and ArtsBuild Ontario, to create a shared tech startup and arts and culture space, with the terms Office report CAO-16-016; and further, That staff be directed to undertake a communication plan to make the community aware that this space is a short-term solution to add some art space immediately while the City looks at longer-term solutions. ADJOURNMENT 6. On motion, this meeting adjourned at 2:28 p.m. C. Goodeve Committee Administrator