HomeMy WebLinkAboutFCS-16-082 - T16-049 Six High Roof Cargo Vans
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-05-16
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2016-04-26
REPORT NO.: FCS-16-082
SUBJECT: T16-049 Six (6) 4,082 kg (9,000 lb.) G.V.W. High Roof Cargo
Vans
___________________________________________________________________________
RECOMMENDATION:
That Tender T16-049 Six (6) 4,082 kg (9,000 lb.) G.V.W. High Roof Cargo Vans, be
awarded to Parkway Ford Sales 1996 Ltd., Waterloo, Ontario, at their tendered
price of $174,522., plus H.S.T. of $22,687.86, for a total of $197,209.86.
BACKGROUND:
These units will replace six (6) high roof cargo vans (units 300, 304, 307, 312, 330 and
333 in INS – Utilities), as approved for replacement in the 2016 Annual Fleet Equipment
Review. They will be used for residential service work (furnace and hot water heater
repair and replacement). Three (3) units are twelve (12) years old and three (3) are
eleven (11) years old. These units have an eight (8) year lifecycle. Every
vehicle/equipment piece that reaches its life cycle is evaluated annually after that.
Consideration of the age, body, motor, transmission and interior condition is taken. Also
considered is the cost per km and fuel usage per km. Once the vehicle that is beyond
lifecycle becomes too costly to operate and maintain it is scheduled to be replaced.
REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by fourteen (14) interested parties, and by the closing date of
Thursday April 21, 2016, five (5) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tenders were received:
Corrected
Bid Price Bid Price
Parkway Ford Sales 1996 Ltd. Waterloo ON $197,209.86*
Mohawk Ford Hamilton ON $198,491.28
Ridgehill Ford Cambridge ON $213,297.71
County Road Automotive Group Inc. Guelph ON $207,811.50 $234,827.00
Sherway Nissan (2000) Ltd. Toronto ON $243,023.68
The bid price from County Road Automotive Group was corrected to include HST.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this equipment is included within the approved capital budget. The estimated surplus
(D) will remain within the Equipment Reserve Fund to fund future equipment purchases.
Tender T16-049
Supply six (6) 4,082 kg (9,000 lb.) G.V.W. High Roof Cargo Vans
Estimated Cost for this Tender
Tender T16-049 costs including optional equipment and HST $ 197,209.86
less: HST rebate on tender $ (22,687.86)
Net Cost Being Awarded $ 174,522.00 A
Projected Costs for Additional Outfitting $ 81,600.00
Total Estimated Cost for this Tender $ 256,122.00 C
Budget for this Tender
Replacement of units 300, 304, 307, 312, 330 and 333 in Utilities $ 264,000.00 B
Estimated Surplus/(Deficit) for this Tender (B - C) $ 7,878.00 D
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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