HomeMy WebLinkAboutFCS-16-089 -E16-050 Consultant Services - Hill Street, Hillview Street and St. Vincent Street Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-06-06
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: 2016-05-13
REPORT NO.: FCS-16-089
SUBJECT: E16-050 Consultant Services – Hill Street (West End to
Lancaster Street), Hillview Street (Edwin Street to Lancaster
Street) and St. Vincent Street (Guelph Street to Louisa
Street) Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E16-050 Consultant Services – Hill Street (West End
to Lancaster Street), Hillview Street (Edwin Street to Lancaster Street) and St.
Vincent Street (Guelph Street to Louisa Street) Reconstruction, be awarded to
MTE Consultants Inc., Kitchener, Ontario, at their estimated fee of $411,091.82,
including contingencies of $37,371.99 plus H.S.T. of $53,441.94, for a total of
$464,533.76, based on a satisfactory contract being negotiated and an upset fee
being established.
BACKGROUND:
The Hill Street (West End to Lancaster Street), Hillview Street (Edwin Street to
Lancaster Street) and St. Vincent Street (Guelph Street to Louisa Street) reconstruction
project (approximately 870 metres) has been initiated to address the infrastructure
issues that currently exist. The infrastructure along this section of Hill Street, Hillview
Street and St. Vincent Street has reached the end of its useful life and requires full
replacement.
The project includes the reconstruction of all underground services (sanitary sewer,
storm sewer and watermain) as well as sanitary and water service connections to the
property line. The asphalt roadway will be reconstructed as well as sidewalks and
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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curbs. This consulting contract is to complete the preliminary design, final design,
tendering, as well as contract administration and inspection. Construction is expected
to occur in 2018.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of K. Mick, Design and Approvals Engineer, B. Garcia, Engineering
Construction Project Manager, D. Lupsa, Design and Construction Project Manager and
L. Stecho, Supervisor of Purchasing.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by fifteen (15)
interested parties and by the closing date of Friday April 22, 2016, four (4) responses
had been received.
The review committee met on Friday April 29, 2016, to review the submissions and a
shortlist of three (3) candidates* was selected for further interviews. The Committee
met on Monday May 9, 2016 to interview the shortlisted candidates. The Committee
recommends awarding the project to MTE Consultants Inc., Kitchener, Ontario.
The Committee rated consultants on the following criteria:
• Evaluation of Proposed Project Manager
• Completeness of the Proposal
• Qualifications / Expertise
• Variety and Quality of Disciplines In House / In Consortium
• Past Performance
• Knowledge of the City (re: this area)
• Amount of City Work Completed in the Past
• Proposed Project Team
• Effect of Interview
• Cost of Consultant’s Fees
• Effectiveness of Work Plan
A listing of the responding parties follows for your reference:
AECOM Kitchener ON
IBI Group Waterloo ON *
Meritech Engineering Cambridge ON *
MTE Consultants Inc. Kitchener ON *
*Shortlisted candidates
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources from
across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of
this scope and the upset limit is within the budget allowance (B) provided within the
budget. Funding for this purchase is included within the approved capital budget. The
estimated surplus (E) will remain within the account and will be used towards the
construction phase of the project.
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Expression of Interest E16-050
Hill / Hillview / St Vincent Reconstruction
The total budget for all phases of this project is $ 4,169,339.00
Estimated Cost for this Phase of Work
Expression of Interest E16-050 costs, including HST 464,533.76
less: HST rebate (46,206.70)
Net Cost Being Awarded 418,327.06 A
Costs Incurred to Date 30,405.35
Projected Costs: Staff Time/Material Testing 123,623.00
Total Estimated Cost for this Phase of Work $ 572,355.41 C
Budget for this Phase of Work
AIRP - Sanitary Utility 305,387.00
AIRP - Storm Water Utility 152,694.00
AIRP - Water Utility 205,804.00
Intensification Allowance 5,985.00
Total Budget for this Phase of Work $ 669,870.00 B
Estimated Surplus for this Phase of Work (B - C) 97,514.59 D
Estimated Surplus from previous phases -
Total Estimated Surplus $ 97,514.59 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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