HomeMy WebLinkAboutFCS-16-099 - Canada 150 Community Infrastructure Program Intake TwoStaff Report
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REPORT TO: Council
DATE OF MEETING: June 13, 2016
SUBMITTED BY: Ryan Hagey, Director of Financial Planning
519- 741 -2200 Ext 7353
PREPARED BY: Debra Fagerdahl, Manager of Financial Planning
519- 741 -2200 Ext 7114
WARD(S) INVOLVED: All
DATE OF REPORT: June 8, 2016
REPORT NO.: FCS -16 -099
SUBJECT: Canada 150 Community Infrastructure Program (CIP 150)
Contribution Application — Intake Two (Follow -up)
RECOMMENDATION:
That the following projects be approved in priority sequence for consideration under the
Canada 150 Community Infrastructure Program (CIP 150) — Intake Two
1. McLennan Park Upgrade;
2. Huron Natural Area - Trail Upgrade;
3. Kiwanis Pool and additional pool features; and,
4. Chandler Mowat Community Centre Building Envelope; and further,
That the Deputy CAO, Finance and Corporate Services be authorized to sign Landlord
Authorization forms for submissions made by The Centre in the Square and
THEMUSEUM to improve a City facility.
BACKGROUND:
On June 6, 2016, staff presented Report FCS -16 -098 - Canada 150 Community Infrastructure
Program (CIP 150) — Intake Two. The report sought Council direction with respect to projects
and the associated priority order to be submitted by the City of Kitchener for consideration of
funding under CIP 150 Intake Two. Staff identified six projects for Council to consider and had
pre - selected McLennan Park as a priority because the current deficiencies on the great lawn
require attention to return the park to normal use.
The report also requested authorization for staff to sign the Landlord Authorization form required
by the CIP 150 Intake Two for the application for funding of projects being proposed by The
Centre in the Square and THEMUSEUM.
* ** This information is available in accessible formats upon request. * **
Please call 519- 741 -2345 or TTY 1- 866 - 969 -9994 for assistance.
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On June 6, 2016 Council passed the following motion at Special Council:
That the following motion be referred for consideration to the June 13, 2016 special Council
meetin_g to allow for members of Council to complete a priority ranking on the four identified
projects, being McLennan Park Upgrade, Huron Natural Area — Trail Upgrade, Chandler Mowat
Community Centre Building Envelop and Additional Kiwanis Pool Features:
"That the following projects be approved in priority sequence for consideration under the
Canada 150 Community Infrastructure Program (CIP 150) — Intake Two:
1. McLennan Park Upgrade;
2. ; and,
...; and further,
That the Deputy CAO, Finance and Corporate Services be authorized to sign Landlord
Authorization forms for submissions made by The Centre in Square and THEMUSEUM
to improve a City facility, as outlined in Finance and Corporate Services Department
report FCS -16- 098."
Details of the projects identified for ranking are noted in the table below.
The details of the Kiwanis Pool project have been changed to include the total scope of
the project including additional features. This has allowed the City to leverage the
funding application to be 100% of the additional features costs. The initial plan was to
request only 50% of the additional scope (additional features).
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REPORT:
On June 6, 2016, each Council member individually ranked the projects that were approved to
be included for consideration under CIP 150 - Intake Two. The results of the rankings are noted
in the table below.
Canada 150- Intake #2- Council Member Individual Priorities
The values included in the table above represent the total points allocated per item
First choice = 4 points, second choice = 3 points, third choice = 2 points and fourth choice =1 point
McLennan Park Upgrade was the definite first choice with 43 points. Huron Natural Area — Trail
Upgrade and Additional Kiwanis Pool Features were close next choices with 29 and 26 points
respectively. Chandler Mowat was clearly a lower priority for Council with only 12 points.
Next steps:
• Staff to meet with the Region of Waterloo to confirm the best approach to the McLennan
Park Upgrade application.
• Staff will complete the application forms and submit prior to the June 24 deadline.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
Under a program such as the CIP 150 — Intake - Two, the City of Kitchener is able to leverage
City funding to do more work than if the City were required to completely fund the project on its
own. Depending on the project(s) selected by the federal government, if any, the requirement
for matching funds from the City could range from $150,000 to $1.5M. Projects with no or
partial funding in the approved capital forecast would become the first priority for additional
funding in the 2017 capital budget process.
• McLennan Park Upgrade - $500K in 2016 approved budget
• Huron Natural Area - Trail Upgrade - $280K in existing balances, the remaining $120K
will be a priority in the 2017 capital budget process
• Kiwanis Pool and additional features - $2.5M in the 2017 approved capital forecast and
$1 M in existing balances
Chandler Mowat Community Centre Building Envelope — partial to full funding will be
available depending on the extent of reprioritization of existing facilities maintenance
projects through the 2017 capital budget process.
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McLennan Park Upgrade
4
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43
#1
Huron Natural Area -Trail Upgrade
2
2
4
3
3
3
2
3
2
2
3
29
#2
Chandler Mowat Community Centre Building Envelope
1
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12
#4
Additional Kiwanis Pool Features
3
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2
26
#3
The values included in the table above represent the total points allocated per item
First choice = 4 points, second choice = 3 points, third choice = 2 points and fourth choice =1 point
McLennan Park Upgrade was the definite first choice with 43 points. Huron Natural Area — Trail
Upgrade and Additional Kiwanis Pool Features were close next choices with 29 and 26 points
respectively. Chandler Mowat was clearly a lower priority for Council with only 12 points.
Next steps:
• Staff to meet with the Region of Waterloo to confirm the best approach to the McLennan
Park Upgrade application.
• Staff will complete the application forms and submit prior to the June 24 deadline.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
Under a program such as the CIP 150 — Intake - Two, the City of Kitchener is able to leverage
City funding to do more work than if the City were required to completely fund the project on its
own. Depending on the project(s) selected by the federal government, if any, the requirement
for matching funds from the City could range from $150,000 to $1.5M. Projects with no or
partial funding in the approved capital forecast would become the first priority for additional
funding in the 2017 capital budget process.
• McLennan Park Upgrade - $500K in 2016 approved budget
• Huron Natural Area - Trail Upgrade - $280K in existing balances, the remaining $120K
will be a priority in the 2017 capital budget process
• Kiwanis Pool and additional features - $2.5M in the 2017 approved capital forecast and
$1 M in existing balances
Chandler Mowat Community Centre Building Envelope — partial to full funding will be
available depending on the extent of reprioritization of existing facilities maintenance
projects through the 2017 capital budget process.
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PREVIOUS CONSIDERATION OF THIS MATTER:
Council previously considered priorities for CIP 150 Intake 1 as part of reports:
• FCS -15 -085 Canada Infrastructure Program (CIP 150) Contribution Application
• FCS -15 -090 Canada Infrastructure Program (CIP 150) Contribution Application (Follow
Up)
The final priorities approved by Council for CIP 150 Intake 1 were:
1. City -Wide Park Improvements (Huron Natural Area & McLennan Park);
2. Kiwanis Park Pool Rehabilitation;
3. Wi -Fi and Public Internet Access Expansion; and,
4. City Hall Outdoor Space Rehabilitation.
Council considered projects for submission to CIP 150 Intake 2 as part of report:
• FCS -16 -098 Canada Infrastructure Program (CIP 150) Intake Two
Projects approved by Council for ranking were:
• McLennan Park Upgrade
Huron Natural Area - Trail Upgrade
Additional Kiwanis Pool Features
• Chandler Mowat Community Centre Building Envelope
COMMUNITY ENGAGEMENT:
INFORM — A copy of this report will be posted to the City's Council agenda webpage.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO (Finance and Corporate Services)
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