HomeMy WebLinkAboutFCS-16-104 - E16-061 Consultant Services - Iron Horse Trail Central Section Improvements
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-06-27
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, Phone 519-741-2200 ext. 7217
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2016-06-14
REPORT NO.: FCS-16-104
SUBJECT: E16-061 Consultant Services – Iron Horse Trail Central
Section Improvements
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E16-061 Consultant Services – Iron Horse Trail
Central Section Improvements, be awarded to Stantec Consulting Ltd., Waterloo,
Ontario, at their estimated fee of $109,897.13, including contingencies of
$9,990.65 plus H.S.T. of $14,286.63, for a total of $124,183.76, based on a
satisfactory contract being negotiated and an upset fee being established.
BACKGROUND:
An Iron Horse Trail Improvement Strategy was completed by the City and approved by
Council in November 2015. Funding for the implementation of the Central Section was
approved for 2016. The central section is approximately 1.0km and is defined by the
Iron Horse Trail from Victoria Street South to Queen Street South.
The Improvement Strategy focused on community input and the development of a vision
for the trail corridor. The upcoming work will realize a variety of recommendations
developed through the Improvement Strategy including trail widening, trail surface
upgrade, development of trailheads and rest areas, roadway crossings improvements,
wayfinding and trail signage implementation, stormwater management improvements
and a cohesive open space plan for Henry Sturm Greenway.
The consultant will complete the concept design, public consultation, detailed design,
acquisition of regulatory approval and permits, and contract administration of the
Central Section of the Iron Horse Trail.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of M. Parris, Landscape Design Architect, D. Ritz, Supervisor Design and
Development, D. Pimentel, Active Transportation Planning Project Manager and A.
Buchholtz, Buyer.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by twenty-
three (23) interested parties and by the closing date of Friday May 20, 2016, five (5)
responses had been received.
The review committee met on Wednesday May 25, 2016, to review the submissions and
a shortlist of two (2) candidates* was selected for further interviews. The Committee
met on Thursday June 9, 2016 to interview the shortlisted candidates. The Committee
recommends awarding the project to Stantec Consulting Ltd., Waterloo, Ontario.
The Committee rated consultants on the following criteria:
• Cost of Consultants Fees
• Understanding and Approach including Work Plan and Schedule
• Qualifications and Expertise of Project Manager or Leadership Team
• Qualifications and Expertise of Project Team
• Completeness of Proposal
• Value Added Approach
A listing of the responding parties follows for your reference:
Adesso Design Inc. Hamilton ON
Parsons Inc. Kitchener ON
Stantec Consulting Ltd. Waterloo ON *
The MBTW Group Toronto ON
WSP Global Inc./MMM Group Limited Kitchener ON*
*Shortlisted candidates
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
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FINANCIAL IMPLICATIONS:
The net cost for this Expression of Interest (A), is fair and reasonable for a project of
this scope and the upset limit is within the budget allowance (B) provided within the
budget. Funding for this project is included within the approved capital budget. The
estimated surplus (D) will remain within the account to fund future phases of the project.
Financial Summary for Expression of Interest E16-061
Consulting Services - Iron Horse Trail Central Section Improvements
Estimated Cost
Expression of Interest E16-061 costs, including HST $ 124,183.76
less: HST rebate (12,352.44)
Net Cost Being Awarded $ 111,831.32 A
Costs Incurred to Date -
Estimated Cost $ 111,831.32 C
Budget for this Phase of Work
$ 112,500.00 B
Estimated Surplus for this phase of work (B - C)
$ 668.68 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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