HomeMy WebLinkAboutFCS-16-105 - T16-036 Natural Gas Pressure Regulators, Meter Bars, Loops & Swivels
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-06-27
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: All
DATE OF REPORT: 2016-06-14
REPORT NO.: FCS-16-105
SUBJECT: T16-036 Natural Gas Pressure Regulators, Meter Bars,
Loops & Swivels
___________________________________________________________________________
RECOMMENDATION:
That Tender T16-036 Natural Gas Pressure Regulators, Meter Bars, Loops &
Swivels, be split and awarded as follows: to C.R. Wall & Co. Inc., Cambridge,
Ontario, at their corrected price of $11,560.46, plus H.S.T. of $1,502.86, for a total
of $13,063.32, and to KTI Limited, Aurora, Ontario, at their tendered price of
$221,829.39, plus H.S.T. of $28,837.82, for a total of $250,667.21, each for a one (1)
year term, with an option to renew for two (2) additional twelve (12) month terms.
BACKGROUND:
Natural gas pressure regulators, meter bars, loops, and swivels are ongoing
maintenance, repair and operational (MRO) requirements of Kitchener Utilities. The
materials are common fittings required to assemble and repair typical residential and
small commercial meters sets.
The average annual spend over the past four (4) years was $225,511.85, and the
actual spend will depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by nine (9) interested parties, and by the closing date of Thursday
April 21, 2016, two (2) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Corrected
Bid Price Bid Price
C.R. Wall & Co. Inc. Cambridge ON $13,058.97 $13,063.32
KTI Limited Aurora ON $285,610.62
Tender documents were checked for mathematical errors and corrected accordingly.
The price for Natural Gas Pressure Regulators, Meter Bars, Loops & Swivels, has
increased 8% from the 2011 contract.
The low bid for pressure regulators is KTI Limited and the low bid for meter bars, lops &
swivels is C.R. Wall & Co Ltd.
The split award provides a cost savings of approximately $20,000. annually.
The tender was reviewed by L. Jones, Utilities Engineer and S. Rudak, Buyer, who
concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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