HomeMy WebLinkAboutFCS-16-091 - T16-040 Dane Street and Crescent StreetRoad Reconstruction
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING:
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: 2016-05-17
REPORT NO.: FCS-16-91
SUBJECT: T16-040 Dane Street (King Street to Borden Ave. N.) and
Crescent Street (Dane Street to Onward Ave.) Road
Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Tender T16-040 Dane Street (King Street to Borden Ave. N.) and Crescent
Street (Dane Street to Onward Ave.) Road Reconstruction, be awarded to Steed
and Evans Limited, St. Jacobs, Ontario, at their tendered price of $1,569,000.,
including provisional items and contingencies of $130,511., plus H.S.T. of
$203,970., for a total of $1,772,970.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Dane Street (King Street
to Borden Ave. N.) and Crescent Street (Dane Street to Onward Ave.). The services
were originally constructed in the late 1950s and are in need of replacement.
The work includes the replacement of the existing sanitary sewer, storm sewer, water
supply system, roadway, curb and gutter, sidewalks and municipal service connections
to the street property line. The project includes sidewalk being installed on Dane Street
only where it currently exists between Crescent Street and Borden Avenue
.
The administration, design and tendering of this project has been completed by AECOM
Canada Ltd., the City’s engineering consultants for the project. The construction
administration and inspection of this project will also be completed by AECOM. Full
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
funding for this project has been approved by council as part of the 2016 budget
process. The project is scheduled to begin June 6, 2016, weather permitting.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and the internet through the Ontario Public Buyers Electronic
Tendering Information System. Documents were picked up by six (6) interested parties
and by the closing date of Thursday April 21, 2016, five (5) tenders had been received.
The tenders were reviewed by S. Collie, AECOM Canada Ltd., the City’s Consultant for
the project and S. Shah, Design Engineer, who concur with the above recommendation.
The following tenders were received:
Corrected
Bid Price Bid Price
Steed and Evans Limited St. Jacobs ON $1,772,970.00 *
Terracon Underground Ltd. Brantford ON $1,797,418.28
Blue-Con Construction London ON $1,958,892.87 $1,958,553.87
Sierra Infrastructure Inc. Woodstock ON $1,978,000.00 $1,977,796.60
Regional Sewer & Watermain Ltd. Cambridge ON $2,093,462.71
Tender documents were checked for mathematical errors and corrected accordingly.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this purchase is included within the approved capital budget. The estimated surplus
(E) will be returned proportionately to the Accelerated Infrastructure Replacement
Program (AIRP) general account to fund unexpected deficits in other AIRP projects.
Tender T16-040
Dane-Crescent Reconstruction
The total budget for all phases of this project is $2,479,998.00
Estimated Cost for this Phase of Work
Tender T16-040 costs, including HST 1,772,970.00
less: HST rebate on tender (176,355.52)
Net Cost Being Awarded $1,596,614.48 A
Costs Incurred to Date
Projected Costs: Staff Time 74,880.00
Projected Costs: Utility Relocation 50,000.00
Total Estimated Cost for this Phase of Work $1,721,494.48 C
Budget for this Phase of Work
AIRP - Sanitary Utility 955,834.00
AIRP - Storm Water Utility 477,918.00
AIRP - Water Utility 644,150.00
Intensification Allowance 15,313.00
Total Budget for this Phase of Work $2,093,215.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 371,720.52 D
Estimated Surplus/(Deficit) from previous phases 66,387.52
Total Estimated Surplus/(Deficit) $ 438,108.04 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS-15-098 Sidewalk Infill – 2016 Projects
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services