HomeMy WebLinkAboutFCS-16-063 - T16-034 Dumfries Avenue Road and Underground Services Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-04-25
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: 2016-03-31
REPORT NO.: FCS-16-063
SUBJECT: T16-034 Dumfries Avenue (Krug Street to Stirling Avenue)
Road and Underground Services Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Tender T16-034 Dumfries Avenue (Krug Street to Stirling Avenue) Road and
Underground Services Reconstruction, be awarded to Steed and Evans Limited,
St. Jacobs, Ontario, at their tendered price of $1,841,000., including provisional
items and contingencies of $216,860., plus H.S.T. of $239,330., for a total of
$2,080,330.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Dumfries Avenue (Krug
Street to Stirling Avenue). The services were originally constructed in the late 1950’s
and are in need of replacement.
The administration, design and tendering of this project has been completed by AECOM
engineering consultants, and the construction administration and inspection of this
project will be completed by AECOM staff as well.
Full funding for this project has been approved by council as part of the 2016 budget
process. A surplus is projected in the project due to lower than anticipated construction
pricing for the 2016 construction season. The project is scheduled to begin May 9,
2016, weather permitting.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and the internet through the Ontario Public Buyers Electronic
Tendering Information System.Documents were picked up by eleven (11) interested
parties and by the closing date of Thursday March 24, 2016, ten (10) tenders had been
received.
The tenders were reviewed by Z. Haider, AECOM, the City’s Consultant for the project
and D. Lupsa, Design & Construction Project Manager who concur with the above
recommendation.
The following tenders were received:
Corrected
Bid Price Bid Price
Steed and Evans Limited St. Jacobs ON $2,080,330.00 *
Sierra Infrastructure Inc. Woodstock ON $2,092,600.00
Blue-Con Construction London ON $2,137,780.16
Gedco Excavating Ltd. Brantford ON $2,170,385.46 $2,165,109.95
Network Sewer and Watermain Ltd. Cambridge ON $2,285,000.75
Euro-Ex Construction Woodstock ON $2,501,736.38
Bel-Air Excavating & Grading Ltd. Cambridge ON $2,521,909.00
Terracon Underground Ltd. Brantford ON $2,671,286.36
GRT Excavating Woodstock ON $2,748,586.93
Regional Sewer and Watermain Ltd. Cambridge ON $2,912,594.81
Tender documents were checked for mathematical errors and corrected accordingly.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
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The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this purchase is included within the approved capital budget. The estimated surplus
(E) will be returned proportionately to the Accelerated Infrastructure Replacement
Program (AIRP) general account to fund unexpected deficits in other AIRP projects, and
to the Storm Water Utility Capital Reserve.
Tender T16-034
Dumfries Avenue Reconstruction
The total budget for all phases of this project is $ 2,722,730.00
Estimated Cost for this Phase of Work
Tender T16-034 costs, including HST 2,080,330.00
less: HST rebate on tender (206,928.31)
Net Cost Being Awarded 1,873,401.69 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 96,013.00
Total Estimated Cost for this Phase of Work $ 1,969,414.69 C
Budget for this Phase of Work
AIRP - Sanitary Utility 864,373.00
AIRP - Storm Water Utility 432,187.00
AIRP - Water Utility 582,513.00
AIRP - Intensification Allowance 15,234.00
Dumfires Flood Mitigation - Storm Water Utility 432,000.00
Total Budget for this Phase of Work $ 2,326,307.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 356,892.31 D
Estimated Surplus/(Deficit) from previous phases 11,556.46
Total Estimated Surplus/(Deficit) $ 368,448.77 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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