HomeMy WebLinkAboutFCS-16-064 - E16-032 Consultant Services - Kiwanis Park Outdoor Pool Replacement
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-04-25
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: Ward 1
DATE OF REPORT: 2016-04-04
REPORT NO.: FCS-16-064
SUBJECT: E16-032 Consultant Services - Kiwanis Park Outdoor Pool
Replacement
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E16-032 Consultant Services - Kiwanis Park Outdoor
Pool Replacement, be awarded to Aquatic Design & Engineering, a Division of
DEI & Associates Inc., Waterloo, Ontario, at their estimated fee of $98,950., plus
H.S.T. of $12,863.50, for a total of $111,813.50, based on a satisfactory contract
being negotiated and an upset fee being established.
BACKGROUND:
The Kiwanis Park Outdoor Pool was originally constructed in 1967 and open to the
public in 1968. Over the years, minimal upgrade and renovations have been
implemented. With infrastructure and mechanical systems well past their useable life,
significant renovations and upgrades are required in order to continue with class “A”
pool operation as specified under Ontario Health Regulation 565.
The consultant services will include the design, preparation of specifications and
drawings for tender packages, construction administration and respected follow up with
local building, public health and the Grand River Conservation Authority.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of P. Forrest, Construction Projects Manager, M. Wigzell, Interim Manager
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Project Energy Management, D. Keelan, Aquatics Manager, A. Brodt, Supervisor
Aquatics (Kiwanis), J. Edmondson, Interim Director Facilities Management and R. Scott,
Buyer.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by twenty-one
(21) interested parties and by the closing date of Friday February 26, 2016, six (6)
responses had been received.
The review committee met on Monday March 7, 2016, to review the submissions and a
shortlist of three (3) candidates* was selected for further interviews. The Committee
met on Thursday March 31, 2016 to interview the shortlisted candidates. The
Committee recommends awarding the project to Aquatic Design & Engineering a
Division of DEI & Associates Inc., Waterloo, Ontario.
The Committee rated consultants on the following criteria:
• Experience / Evaluation of Proposed Project Manager
• Understanding and Approach including Work Plan and Schedule
• Qualifications / Expertise of Project Team
• Completeness of Proposal
• Past Performance
• Amount of City Work Completed in the Past
• Value Added Approach
• Proven Experience of Project Manager / Leadership Team and Commitment to
the Project
• Effect of Interview
• Cost of Consultant’s Fees
• Consultant’s Ability to Meet Budget
• Effective / Comprehensive / Quality Work Plan
A listing of the responding parties follows for your reference:
a+LINK Architecture Inc. London ON
AECOM Canada Ltd. Kitchener ON *
Aquatic Design & Engineering, a Division of DEI & Associates Inc. Waterloo ON *
Aqua Plans Aquatic Consultants Inc. Kitchener ON
John MacDonald Architect Inc. Kitchener ON *
Stella Nuva Toronto ON
*Shortlisted candidates
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this Expression of Interest (A), is fair and reasonable for a project of
this scope and the upset limit is within the budget allowance (B) provided within the
budget. Funding for this project is included within the approved capital budget. The
estimated surplus (D) will remain within the account to fund future phases of the project.
Financial Summary for Expression of Interest E16-032
Consultant Services - Kiwanis Park Outdoor Pool Replacement
The total budget for this project is $3,500,000.00
Estimated Cost
Expression of Interest E16-032 costs, including HST 111,813.50
less: HST rebate (11,121.98)
Net Cost Being Awarded 100,691.52 A
Costs Incurred to Date -
Estimated Cost $ 100,691.52 C
Budget for this Phase of Work
$ 150,000.00 B
Estimated Surplus/(Deficit) for this phase (B - C) $ 49,308.48 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
CSD-15-073 – Kiwanis Park Pool Renovation – October 19, 2015 Community
and Infrastructure Services Committee
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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