HomeMy WebLinkAboutFCS-16-068 - T16-031 Hydrovac Excavation Services
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-04-25
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: All
DATE OF REPORT: 2016-04-11
REPORT NO.: FCS-16-068
SUBJECT: T16-031 Hydrovac Excavation Services
___________________________________________________________________________
RECOMMENDATION:
That Tender T16-031 Hydrovac Excavation Services be awarded to QC Hydrovac
Incorporated, Toronto, Ontario, at their tendered price of $394,050., plus H.S.T. of
$51,226.50, for a total of $445,276.50, for a one (1) year term, with an option to
renew for two (2) additional twelve (12) month terms.
BACKGROUND:
This contract is for hydrovac excavation services near or adjacent to utilities, pipelines,
fibre-optic cabling and other buried infrastructure. Hydrovac excavation is a no dig
technology enabling underground infrastructure to be exposed for maintenance
primarily for the repair of water services and gas mains, valve boxes and anode
installation. Surface restoration area is minimized by having smaller, more localized
access points. The hydrovac truck required for these services is a specialized, high
performance type which has prohibitive maintenance costs. The City has explored the
cost benefit analysis and it is not economically feasible to own and operate this
specialized equipment.
This tender has fixed hourly rates for excavation services for one (1) year.
The actual spend over the past one (1) year was $489,575. The actual spend will
depend on the level of activity throughout the term of the contract.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by thirty-two (32) interested parties, and by the closing date of March
10, 2016, seven (7) tenders had been received.
The following tenders were received:
Bid Price
QC Hydrovac Incorporated Toronto ON $ 445,276.50
Badger Daylighting Ltd. Cambridge ON $ 478,046.50
Flow Clean Utilities Stoney Creek ON $ 498,262.20
Super Sucker Hydrovac Service Inc. Jerseyville ON $ 565,282.50
Aecon Six Nations Joint Venture Oshweken ON $ 734,443.50
PGC Services Incorporated Gormely ON $ 794,051.00
Accuworx Incorporated Mississauga ON $1,265,035.00
The price for regular hydrovac services has decreased 6% from the 2015-16 contract.
The tender was reviewed by T. Gaber, Manager of Utilities, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts as required.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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