HomeMy WebLinkAboutFCS-16-098 - Canada 150 Community Infrastructure Program Intake Two
REPORT TO: Council
DATE OF MEETING: June 6, 2016
SUBMITTED BY: Ryan Hagey, Director of Financial Planning
519-741-2200 Ext 7353
PREPARED BY: Debra Fagerdahl, Manager of Financial Planning
519-741-2200 Ext 7114
WARD(S) INVOLVED: All
DATE OF REPORT: June 1, 2016
REPORT NO.: FCS-16-098
SUBJECT: Canada 150 Community Infrastructure Program (CIP 150)
Contribution Application – Intake Two
______________________________________________________________________
RECOMMENDATION:
That the following projects be approved in priority sequence for consideration under the Canada
150 Community Infrastructure Program (CIP 150) – Intake Two:
1. McLennan Park Upgrade;
2. _____________________; and,
…; and further,
That the Deputy CAO, Finance and Corporate Services be authorized to sign Landlord
Authorization forms for submissions made by The Centre in Square and THEMUSEUM to
improve a City facility.
BACKGROUND:
The Canada 150 Community Infrastructure Program was originally announced in May 2015.
The City of Kitchener made application under Intake 1 of this program and was successful in
receiving funding for one of its four projects (Wi-Fi and Public Internet Access Expansion), a
project that is underway in 2016.
REPORT:
On May 24, 2016, CIP 150 - Intake Two was announced and will be allocating up to $44.4M to
eligible recipients. As CIP 150 – Intake Two was only recently announced there is less than a
month to prepare a project list for consideration, have CLT review and prioritize the project list
and obtain Council approval.
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Given that this information was received by staff on May 25 and applications are due
June 24, the only available dates for Council to consider this recommendation are June 6
and June 13. Should Council require more time after the June 6 meeting, a final decision
could be deferred to special Council on June 13 at the latest.
Eligible recipients remain the same under CIP 150 - Intake Two funding and is available to
municipalities, First Nation governments, not-for-profit entities, provincial entities providing
municipal-type services, and public-sector bodies wholly owned by a municipality.
Eligible project categories remain unchanged and include community centres, recreational
facilities, cultural centres, tourism facilities, parks, trails, libraries, and other existing community
infrastructure assets that have a local community impact such as roads and water/wastewater
infrastructure.
Eligible recipients are able to submit as many projects as they wish, but must prioritize projects
through resolution if they are submitting more than one project. There is a $1M cap on the
amount of funding that a single project may receive from the CIP 150 - Intake Two although
priority may be given to smaller scope projects. The CIP 150 - Intake Two will fund a maximum
of 50% of any eligible project costs, although priority may be given to projects that require a
contribution of only 33.3%.
Eligible project costs include consulting, construction and public announcement costs incurred
between April 1, 2016 and March 31, 2018. Failure to substantially complete a project by March
31, 2018 may mean that the funding from CIP 150 - Intake Two is reduced or completely
cancelled. The application deadline to the CIP 150 - Intake Two is June 24, 2016.
This report recommends projects and the associated priority order to be submitted by the City of
Kitchener for consideration of the CIP 150 - Intake Two. It also authorizes staff to sign the form
required by the CIP 150 - Intake Two for the application for funding of projects potentially being
proposed by The Centre in the Square and THEMUSEUM.
The evaluation criteria that will be used to evaluate projects have largely remained unchanged,
but a new evaluation criterion (#6 Clean Growth Economy) has been added.
CIP 150 Evaluation Criteria
lncrementality:
Applicants are required to attest, in conjunction with their project
application, that the work to be undertaken is an incremental construction activity that
would not otherwise have been constructed or constructed as quickly, were it not for
funding from the CIP 150.
Project Readiness:
All projects will need to provide information to determine if the
project is construction-ready and likely to be substantially completed by March 31,
2018.
Extent to which Other Funding is Leveraged:
Although eligible recipients may
receive a non-repayable contribution of up to 50 percent of total eligible project costs of an
infrastructure project, priority may be given to those projects that require a federal
contribution of only 33.3 percent.
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Link to Canada’s 150 Anniversary:
Applicants will need to outline how their
infrastructure improvement project is linked to Canada's 150th anniversary. For example,
does the project contribute to modernizing Canada's infrastructure, do the upgrades provide
long-term benefits to a community, does it have historical significance related to
Confederation, or will its improvement contribute to celebrating Canada's 150th anniversary.
Project Scope:
In order to ensure that projects can be completed within the program
timeframes and that the program benefits are shared broadly, priority may be given to
smaller-scoped projects.
Extent to which Project Supports a Clean Growth Economy:
Applicants are asked
to outline how their project advances a clean growth economy. For example, does the
project include energy efficiency improvements or retrofits, the installation of clean,
green or sustainable technologies, or improve natural amenities such as parks, trails
(New)
and other outdoor recreational assets.
Summary of City of Kitchener Projects for CIP 150 - Intake Two Submission
Staff identified a number of projects for consideration under CIP 150 Intake Two. The project
list considered by the Corporate Leadership Team (CLT) includes the six projects shown below.
CLT is recommending the McLennan Park project be submitted under CIP 150 Intake Two and
is providing the other projects for Council to consider adding to the staff recommended list.
TotalMaximumPotential
City
#ProjectNameSummaryProjectGrantFunding
Portion
CostAvailableAvailable
RepairtheGreatLawn(Potentialjointapplication
withtheRegion)CityAddnewturfandadditional
1McLennanParkUpgrade$1,000,000$500,000$500,000Yes
topsoiltosupportlargeparktrees.
Replacementofconcrete/Installationofheat
sourcetoreducesaltinwinter/stormwater
2CityHallOutdoorSpaceRehabilitation$3,000,000$1,500,000$1,500,000No
management/modernizationof25yearoldpublic
amenities
Extendtrailimprovementsfromthecentral
sectiontothenorthsection.Trailimprovements
relatedtotrailroadcrossings,signageand
3IronHorseTrailImprovements$1,500,000$750,000$750,000Yes
wayfinding,seatingandrestareas,trailwidth
andsurface,connectivity,garbagecontainers,
counters,landscapingandnaturalization.
Regradingandsurfacingofthetrailswillprovide
improvedaccessibilityandpublicuseofthe
4HuronNaturalAreaTrailUpgrade$800,000$400,000$400,000Partial
naturalareaanditstrailnetwork
Replacetheexteriorofthebuildingwithstoneand
5ChandlerMowattCCBuildingEnvelope$300,000$150,000$150,000No
upgradeinsulation(addressesCPTEDissue).
AdditionalwaterfeatureswithintheKiwanisparkPotential
6AdditionalKiwanisPoolFeatures$500,000$250,000$250,000
poolbasin.sponsorship
McLennan Park was pre-selected as a priority because the current deficiencies on the great
lawn require attention to return the park to normal use. Partial funding for this purpose has
been approved in the Capital forecast and the project nature closely matches the selection
criteria of the CIP 150 – Intake Two program. The costs of the works on site for McLennan Park
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will be shared by the City of Kitchener and the Region of Waterloo. Discussions are underway
with the Region to determine whether an application for CIP 150 – Intake Two grant funding will
be submitted jointly by the City and the Region, by the City only or by the Region only.
Discussions with respect to this issue are underway and staff will be in a position to provide a
verbal update at the June 6 meeting.
Other Applicants
If a qualified participant wishes to make application for a project in a City-owned facility, the
applicant must receive approval from the City of Kitchener. The applicant files their own
application and there is no cost to the City.
The Centre in the Square and THEMUSEUM are proposing to submit applications for funding
and will require authorization from the City of Kitchener given that the City is the owner of the
property. Discussions with both organizations are underway and staff will be in a position to
provide a verbal update on June 6. Delegation of authority to execute the related
documentation forms the basis of the second recommendation in this report.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
Under a program such as the CIP 150 - Intake Two, the City of Kitchener is able to leverage
City funding to do more work than if the City were required to completely fund the project on its
own. The City stands to receive up to $1M per project in federal funding through the program.
The financial impact will depend on projects selected by Council and the projects selected by
the federal government, if any. Any new funding requirement would become the first priority for
additional funding in the 2017 capital budget process
.
PREVIOUS CONSIDERATION OF THIS MATTER:
Council previously considered priorities for CIP 150 Intake 1 as part of reports:
FCS-15-085 Canada Infrastructure Program (CIP 150) Contribution Application
FCS-15-090 Canada Infrastructure Program (CIP 150) Contribution Application (Follow
Up)
The final priorities approved by Council for CIP 150 Intake 1 were:
1. City-Wide Park Improvements (Huron Natural Area & McLennan Park);
2. Kiwanis Park Pool Rehabilitation;
3. Wi-Fi and Public Internet Access Expansion; and,
4. City Hall Outdoor Space Rehabilitation.
COMMUNITY ENGAGEMENT:
INFORM – A copy of this report will be posted to the City’s Council agenda webpage.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO (Finance and Corporate Services)
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