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HomeMy WebLinkAboutCAO-16-021 - Ontario 150 Funding REPORT TO: Committee of the Whole DATE OF MEETING: August 29, 2016 SUBMITTED BY: Dan Chapman, Deputy CAO, Finance and Corporate Services 519-741-2200 Ext 7437 PREPARED BY: Jeff Young, Manager, Special Events, 519-744-2200 ext. 7388 WARD(S) INVOLVED: All DATE OF REPORT: August 29, 2016 REPORT NO.: CAO-16-021 SUBJECT: Ontario 150 Funding Proposals ___________________________________________________________________________ RECOMMENDATION: That [Council to select one of – 1) Public Space Improvements; or 2) Iron Horse be approved to be submitted for consideration under the Trail Improvements] Ontario 150 Community Capital program; That the Ontario Day special event be approved to be submitted forconsideration under the Ontario 150 Community Celebration Program; and further, THAT the Deputy Chief Administrative Officer, Finance and Corporate Services be authorized to execute, on behalf of the Corporation of the City of Kitchener, contribution agreements for funding under the Ontario 150 Grant Program subject to the satisfaction of the City Solicitor . BACKGROUND: th In 2017, Canada will celebrate its 150 anniversary. As a founding province, Ontario is also celebrating its anniversary. To commemorate the sesquicentennial year, Ontario will be supporting events and programs across the province that showcase our diverse communities. To encourage Ontarians to get involved and join the celebration, the province created the Ontario150 Program: a series of three funding programs that will create social and cultural legacies through initiatives that support celebration, engagement and innovation in Ontario. Municipalities across the province are able to access funding programs designed to bring people together, while laying the groundwork for strong economic, cultural and social legacy for Ontario’s next 150 years. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 2. - 1 Three streams of grant funding are available through the Ontario150program: Community Capital Program The — a $25 million fund to renovate, repair and retrofit existing community and cultural infrastructure to increase access, improve safety and maximize community use. The province will provide 50% of eligible costs up to a maximum of $500k. Only one application may be submitted per organization. Deadline for applications is Friday September 14, 2016 Partnership Program The — a $5 million program to support new partnerships and collaborations that engage, enable and empower youth as the next generation of Ontario leaders. The province will provide 75% of eligible costs up to a maximum of $100k. Only one application may be submitted per organization. Deadline for applications is Friday September 30, 2016 Community Celebration Program And the —a $7 million fund to help communities celebrate this historic year. The province will provide 75% of eligible costs up to a maximum of $70k. A maximum of 2 applications may be submitted per organization. Deadline for applications is Friday September 02, 2016 Attaining Ontario 150 grant funding is one way in which the City of Kitchener can show the pride we share as Ontarians, while showcasing our city in a positive and proactive manner. This matter is being brought directly to Council given the short timelines for grant application submissions. REPORT: A planning committee of city of Kitchener staff was put in place to ensure that there was a coordinated and consistent approach to seeking and evaluating potential projects that would benefit from Ontario150funding. In total 6 proposals for Ontario 150 funding were received by the committee. The recommendations for the funding proposals are: Community Capital Program The project short-list considered by the Corporate Leadership Team (CLT) includes the two projects shown below. 2. - 2 Ontario150CapitalProjectListing TotalMaximum CityFunding ProjectNameProject City%GrantFundingAvailable PortionRequest% CostAvailable PublicSpaceImprovementsTotalamountinapproved $320,000$160,00050%$160,00050% (Placemaking)budget Totalamountin2016 IronHorseTrailImprovements$1,250,000$750,00060%$500,00040% exisitingbalances The Public Space Improvements project would retrofit and enhance existing public places in City of Kitchener neighbourhoods through a community-driven process called place making. The objective is to make permanent improvements to public spaces in various neighbourhoods across the City (one per ward). Some possible retrofits would include upgraded playground equipment, community gardens, accessible nature trails and shading/seating in parks. The risk in selecting this proposal is that Ontario 150 may deem this to be 10 separate projects and consider it ineligible, although there is no specific exclusion identified in the program criteria. The Iron Horse Trail Improvements project would see improvements expanded to include the South portion of the trail system. This trail forms part of the Trans Canada trail system. The project specifically provides improvements to existing infrastructure (wayfinding, trail upgrades, etc.) that meets the Ontario Trillium Foundation (OTF) Action Area of “Active People” with the priority outcome and grant result of more people becoming active through “accessible infrastructure available for physical activities” and “infrastructure for unstructured physical activities.” Three additional proposals not shortlisted are included in the appendix to the report. Multisport Court – Franklin Park Doon Pioneer Park Community Centre/Library Renovation & Addition Centreville Chicopee Community Centre Playground Partnership Program No proposals submitted 2. - 3 Community Celebration Program Ontario150CommunityCelebrationProjectListing TotalMaximum CityFunding ProjectNameProjectCity%GrantFundingAvailable PortionRequest% CostAvailable Totalamountinapproved OntarioDay$80,000$20,00025%$60,00075% budget Canada Day currently unites Canadians from coast to coast to celebrate our great nation. In 2017 the city of Kitchener will introduce a new celebration, Ontario Day. This event will provide an opportunity for our community to come together and amplify the existing celebrations of Canada Day (in partnership with the BIA) by spotlighting the various cultures, foods, successes, talent, etc. that make the province of Ontario unique. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: 2 –Strong and Resilient Economy Strategic Priority: Strategy: 2.5 – Facilitate the ongoing development of Downtown Kitchener as the heart of the city (through the cultivation of the festival city identity – Make it Kitchener). Further, the recommendations within this report support the achievement of the city’s strategic vision through the delivery of core service. 3 -Safe and Thriving Neighbourhoods Strategic Priority: Strategy: 3.6 – Provide opportunities and support for citizens to lead the way in creating active and vibrant public places that promote people’s health, happiness and well-being by capitalizing on local community assets such as community centres, pools, arenas, libraries, parks, trails and other public spaces. 4 –Sustainable Environment and Infrastructure Strategic Priority: Strategy: 4.4 - Develop a network of safe, comfortable and linked pedestrian and cycling facilities and improve year-round maintenance on priority routes. Further, the recommendations within this report support the achievement of the city’s strategic vision through the delivery of core service. 2. - 4 FINANCIAL IMPLICATIONS: Under a program such as the Ontario 150, the City of Kitchener is able to leverage City funding to do more work than if the City were required to completely fund the project on its own. The financial impact will depend on projects selected by Council and the projects approved by the federal government, if any. The City’s required contributions for all projects recommended in this report are funded in the current approved capital and operating budgets. Public Space Improvements (Community Capital Program) - $160K from General Capital contingency fund Iron Horse Trail Improvements (Community Capital Program) - $750K in existing balances for the central portion of the trail Ontario Day (Community Celebration Program) - $20K in current operating budget COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. ACKNOWLEDGED BY: Dan Chapman, Deputy CAO (Finance and Corporate Services) 2. - 5 Appendix A – Ontario150 Funding Proposals Ontario150Stream:CommunityCapitalProgram Department/Division CommunityServicesDepartment,DCAO&AdministrationDivision ProjectName:PublicSpaceImprovements(Placemaking) Project/EventDescription:Thisprojectwillretrofitandenhance10existingpublicplacesthrough acommunitydrivenprocesscalledplacemaking.Theobjectiveisto make10permanentimprovementstopublicspacesin10different neighbourhoodsacrosstheCity(oneperCityWardandincludingall3 KitchenerbasedMPPconstituencies). Probableretrofitsinclude: upgradedplaygroundequipment outdoorexerciseequipmentforadults/seniors publicartormuralsoncommunitycentresorpools communitygardens historicalplaquesorheritageinformationboards environmentalinterpretivesigns gazebosoroutdooreventstructures accessiblenaturetrails upgradedwaterfountains,shadingandseatinginparks Todothis,wewillmobilize10communitygroupstoworkwiththe Citythroughplacemaking.Placemakingoccurswhenthecommunity comestogethertomakeimprovementstoapublicspacesoit becomesadestinationandgatheringplaceforthegeneralpublicto enjoy.Includingthecommunityinthedesignandworkplanofthe improvementsgivespeopleasayinthepublicplacesthatmatterto themandensuresthefacilitiesarewellusedforyearstocome. Throughanopencontest,communitygroupswillbeaskedtosubmit theirproposalsforplacemakingretrofitstocityownedfacilities(such asrecreationorcommunitycentres,parks,trails,etc.).Acommitteeof municipalstaff,communityvolunteersandrepresentationfromthe Province(ifdesired)willreviewandevaluatetheproposalsreceived fromthecommunitytoensuretheymeetOntario150requirements (asdescribedbelow).Allqualifyingproposalswillthenbeputtothe publicinanopenvotefortheirfavouriteidea,withthetopideain eachCityWardbeingawarded$30,000. Onceeachofthe10projectsarecomplete,theywillbelaunchedand openedtothepublicthroughacommunitycelebrationateachsite thatwillbeopenandpromotedtoresidentsacrossthecity.These th wm©“7š¦;“z“m­xwillhelpcelebrateh“·©zšx­150anniversary. 2. - 6 EstimatedTotalCost:TotalCost:$320,000 50%Cityportion($160K)fromapprovedCapitalBudget(GeneralCapital contingencyfund) 50%Grant($160K) Tenplacemakingretrofitswillreceive$15,000fromtheProvinceand $15,000fromtheCitytocompletetheirenhancement.Theremaining $20,000willbeusedtopromoteawarenessofthecontestandfor celebratingtheopeningof10placemakingretrofits. FitwithOntario150Criteria:Thisprojectwillextendthelifeandmaximizetheuseof10existing communityfacilities,aswellasincreaseaccesstothosefacilities.By workingwithcommunitygroupstoimplementtheprojects,weare alsoimprovingthecapacityofcommunityorganizationstosupport thewellbeingofOntarians. Further,thisprojectmaximizestwoOTFPriorityOutcomesandGrant Results. First,weareachievingthePriorityOutcomeofhigherquality infrastructuretosupportphysicalactivity.Byimplementing10facility improvementswewillincreaseinfrastructureforunstructured physicalactivities,aGrantResultinthe{!-·zÝ;t;š¦Œ;|ActionArea. Second,weareusingcommunitydrivenplacemakingtocomplete theseinfrastructureretrofitsinordertoachievethePriorityOutcome of{5zÝ;©­;groupsworkbettertogethertoshape-š’’Ò“z·äu| Specifically,peoplehaveasayinshapingthepublicplacesthatmatter tothemandworktogethertoimprovecommunitylife,twokeyGrant Resultsinthe{/š““;-·;7t;š¦Œ;|ActionArea. Priority 1 2. - 7 Ontario150Stream:CommunityCapitalProgram Department/Division Operations,EnvironmentalServices‘Design&Development ProjectName:IronHorseTrailImprovementSouthSection ‘ Project/EventDescription:ThecurrentIronHorseTrailproject(CentralSection)wouldbe expandedtoincludetheSouthportionofthetrailsystem. EstimatedTotalCost:Ontario150Request:$500,000(southsection) Citycontribution:$750,000(centralsection) Unfunded:$NIL TotalProjectCost:$1,250,000 60%Cityportion($750K)fromexistingcapitalbalances 40%Grant($500K)‘MaximumGrantallowed=$500K FitwithOntario150Criteria:MeetstheOntario150criteriaforthecommunitycapitalprogram OTFinvestmentstrategyofextendingthelifeandmaximizingtheuse ofexistinginfrastructuretoencouragephysicalactivityandenhance healthandsafetyandaccessibilitystandards.Theprojectspecifically providesimprovementtoexistinginfrastructurethatmeetstheOTF ActionAreaof{!-·zÝ;t;š¦Œ;|withthepriorityoutcomeandgrant resultofmorepeoplebecomingactivethrough{--;­­z,Œ; infrastructureavailableforphysical-·zÝz·z;­|and{z“E©­·©Ò-·Ò©;for unstructuredphysical-·zÝz·z;­u|Itshouldbenotedthattrailsarenot specificallylistedasanexampleofeligibleprojectsandconfirmation shouldbereceivedoneligibility. Priority Priority2of2 2. - 8 Ontario150Stream:CommunityCelebrationProgram Department/Division EconomicDevelopment‘SpecialEvents ProjectName:OntarioDayCelebration Project/EventDescription:CanadaDaycurrentlyunitesCanadiansfromcoasttocoastto celebrateourgreatnation.In2017thecityofKitchenerwillintroduce anewcelebration,OntarioDay.Thiseventwillprovideanopportunity forourcommunitytocometogetherandamplifytheexisting ththeBIA)by celebrationsofCanadaDay(inpartnershipwi spotlightingthevariouscultures,foods,successes,talent,etc.that maketheprovinceofOntariounique. EstimatedTotalCost:$80,000 25%Cityportion($20K)fromexistingoperatingbudget 75%Grant($60K) FitwithOntario150Criteria:SupportingCelebration CommemoratingSuccess&HighlightingTalent SupportingEqualOpportunity EmpowerPeople&Communities Priority Priority1 2. - 9 Ontario150Stream:CommunityCapitalProgram Department/Division CommunityServices‘CPS/InfrastructureServices‘Operationsand EnvironmentalServices ProjectName:MultisportCourtFranklinPark ‘ Project/EventDescription:Theobjectiveoftheprojectistocreateamultisportcourt(hockey, basketball,soccer)inFranklinParkadjacenttoFranklinpublicschool. Thismultisportcourtwillreplacewhatiscurrentlyanunusable, fencedin,asphaltsurfacethatonceservedasthreepublictennis courts(withtwobasketballnetsononeside).Thisisasharedspace betweentheCityofKitchenerandtheWaterlooRegionDistrictSchool Board(WRDSB).StudentsfromFranklinSchoolaccessthespace duringschoolhours,andthecommunityaccessesthespacetherestof thetime. Theprojectwouldentail:i)removaloftheexistingsurfaceand surroundingfencing;andii)theinstallationofthemultisportcourt. EstimatedTotalCost:$240,000(currentlyunfunded) 50%Cityportion($120K)unfunded 50%Grant($120K) FitwithOntario150Criteria: AspertheOntario150criteriathisprojectsupportsrepairs, renovations,retrofits,andfixedequipmentpurchasesthat: extendsthelifeandmaximizesuseofexisting o communityfacilities‘RenovationofexistingFranklin sportspad/publicmeetingspaces increasesaccesstocommunityfacilitiesandprograms o Thismultisportcourtwillreplacewhatiscurrentlyan unusable,fencedin,asphaltsurfacethatonceserved asthreepublictenniscourts(withtwobasketballnets ononeside; Improvesthecapacityoforganizationstosupportthe o physicalandsocialwellbeingofOntarians‘thisisthe centralparkspaceopentotheFranklinCommunity andFranklinpublicschool st TheprojectcanbecompletedbytheMarch31deadline. Priority PossibleapplicationcancomefromWRDSB(50%grantupto $.5mill),CityofKitchener(50%grantupto$.5mill),or NeighbourhoodAssociation(75%grantupto$250,000)ifthey areincorporatednonprofit. 2. - 10 Ontario150Stream:CommunityCapitalProgram Department/Division CommunityServices‘CommunityProgramsandServices;KitchenerPublicLibrary ProjectName:DoonPioneerParkCommunityCentre/LibraryRenovationandAddition ProjectDescription:CommunityProgramsandServicesandtheKitchenerPublicLibraryshareafacilityinthe DoonPioneerParkareaoftheCity.TheCommunityCentreportionofthefacilityisslated foranexpansionandrenovationin2017,andiscurrentlyintheearlystagesofabusiness eoriginalscopeoftheprojectseestheadditionofadoublegymaswell case.Generally,th asrenovationofcommunitycentrespacetoaccommodateforvariousprogramneedsin thecommunity. Althoughnotpartoftheoriginalscopeoftheproject,CommunityProgramsandServices staffandLibrarystaffareinterestedinusingthisfundingtosupporttherenovations necessarytohelpintegratethe2spacesmorefully.Specifically,thereisinterestin openinguptheinsideofthefacilitybyremovingtheseparatingblockwallsandmakingthe necessarychangestoallowpatronstomovemorefreelyandsee/feelabetterconnection betweenthelibraryandcommunitycentrespaces.Thereisalsointerestinfinding,and makingmoreeffectiveuseofsharedspaces,andhavingonefeaturedentrancetothe facility. SincetheentireprojectwillnotbecompletedbytheMarch312018deadline,wewould havetoconfirmifwecanisolateaportionoftheprojectforthefunding(e.g.specifically identifythecomponentsassociatedwiththeintegrationofthetwospacesandensurethat theseelementscanbespecificallyidentified,prioritizedandcompletedbythedeadline). EstimatedTotalCost:ThetotalbudgetedamountfortheDoonPioneerParkExpansionandRenovationis$3.77 million.TheestimatedamounttomorefullyintegratetheLibrarywiththeCommunity Centreisestimatedat$1,000,000. 50%Cityportion($500K)fromapprovedcapitalforecast. 50%Grant($500K) FitwithOntario150 AspertheOntario150criteriathisprojectsupportsrepairs,renovations,retrofits,and Criteria: fixedequipmentpurchasesthat: extendsthelifeandmaximizesuseofexistingcommunityfacilities‘theproposed o renovationismeanttobetterconnectthe2spacesandmaximizeuseofthefacility frombothlibraryandcommunitycentrepatrons; increasesaccesstocommunityfacilitiesandprograms‘theproposedrenovation o wouldgivepatronsbetteraccesstocombinedcommunitycentreandlibraryspace andprogramming; Improvesthecapacityoforganizationstosupporttheeconomic,physicaland o socialwellbeingofOntarians‘openingthespaceupwillallowforfurther complimentaryprogrammingetc. st ThecompleteprojectwouldnotbecompletedbytheMarch31deadline.The renovationsassociatedwithopeningupandconnectingthelibraryandcommunity centrewouldhavetobeisolatedintoaseparateproject,prioritizedandcompletedby theMarch31,2018deadline. Priority Priority1. 2. - 11 Ontario150Stream:CommunityCapitalProgram Department/Division Operations,EnvironmentalServices‘Design&Development ProjectName:CentrevilleChicopeeCommunityCentrePlayground Project/EventDescription:RehabilitationoftheplaygroundatCentrevilleChicopeeCommunity Centrewhichisnowapproximately20yearsold,withacondition scoreofpoorisdueforreplacementin2017.Theplaystructureisnot currentlyaccessibleandisinahighuse,lowincomearea. EstimatedTotalCost:Ontario150Request:$100,000 Ex.Funding(2017):$50,000 Unfunded:$50,000 TotalProjectCost:$200,000 50%Cityportion($100K) $50Kfromexistingcapitalbalances/$50Kunfunded 50%Grant($100K) FitwithOntario150Criteria:MeetstheOntario150criteriaforthecommunitycapitalprogramOTF investmentstrategyofextendingthelifeandmaximizingtheuseof existinginfrastructuretoencouragephysicalactivityandenhance healthandsafetyandaccessibilitystandards.Theprojectspecifically providesimprovementtoexistinginfrastructurethatmeetstheOTF ActionAreaof{!-·zÝ;t;š¦Œ;|withthepriorityoutcomeandgrant resultofmorepeoplebecomingactivethrough{--;­­z,Œ; infrastructureavailableforphysical-·zÝz·z;­|and{z“E©­·©Ò-·Ò©;for unstructuredphysical-·zÝz·z;­u|Playgroundsarespecificallynoted ontheCommunityCapitalProgrameligibility. Priority Priority1of2 2. - 12