HomeMy WebLinkAboutFCS-16-124 - T16-025 Supply and Delivery of Aggregates and Pickup and Disposal of Scrap Product
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-08-29
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2016-08-09
REPORT NO.: FCS-16-124
SUBJECT: T16-025 Supply and Delivery of Aggregates and Pickup and
Disposal of Scrap Asphalt, Concrete and Mixed Loads
___________________________________________________________________________
RECOMMENDATION:
That Tender T16-025 Supply and Delivery of Aggregates and Pickup and Disposal
of Scrap Asphalt, Concrete and Mixed Loads be awarded as follows;
Supply and delivery of aggregates, Schedule “A”, be awarded to Summit
Aggregates KW Inc, Ayr, Ontario, at their tendered price of $150,330., plus H.S.T.
of $19,542.90, for a total of $169,872.90; and,
Pickup and disposal of scrap asphalt, concrete and mixed loads, Schedule “B”,
be awarded to Kieswetter Excavating Inc., St. Clements, Ontario, at their tendered
price of $278,400., plus H.S.T. of $36,192., for a total of $314,592.
for a one (1) year term, with an option to renew for two (2) additional twelve (12)
month terms.
BACKGROUND:
The City requires the services of company to supply and deliver aggregates and to pick
up and dispose of scrap asphalt, concrete and mixed loads from our Kitchener
Operations Facility. Aggregates are used for winter road maintenance (sand), trail
resurfacing, pipe bedding, watercourse maintenance, road base repairs and sidewalk
mud jacking.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Pick up, removal and disposal of scrap asphalt, concrete and mixed loads, is generated
through normal operational activities, including, sidewalk and curb repairs, road repairs
and maintenance activities.
This tender is based on fixed unit prices on an estimated representative sampling of
aggregates purchased and disposals processed over the previous year.
The average annual spend on aggregates over the past two (2) years was $22,352.,
before taxes. Due to the utilization of new material rather than the storing and
processing of scrap material the volume to be purchased is expected to increase from
previous years. The cost increase from the planned volume of new material and the
cost for disposal will be offset by the cost historically spent on the contracted processing
of the scrap material and the operation of Battler yard.
The actual spend will depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by five (5) interested parties, and by the closing date of Thursday
May 19, 2016, two (2) tenders had been received.
The following tenders were received:
Bid Price Bid Price
Schedule “A” Schedule “B”
Summit Aggregates KW Inc. Ayr ON $169,872.90 * No Bid
Kieswetter Excavating Inc. St Clements ON No Bid $314,592.00*
The price for aggregates in Schedule “A” has increased 15% from the 2015 contract
based on comparable items.
Schedule “B” pick up and disposal services is a newly outsourced/tendered item as the
City is finding it difficult to sell recycled aggregate products. For instance, the City
recently attempted to sell 10,000 metric tonnes of 5/8” recycled asphalt product through
the tendering process, as well as on a municipal purchasing website. Both of these
processes came back with no bids for the product.
The tender was reviewed by C. Heise, Interim Manager Roads and Maintenance, C.
Cook, Supervisor Roads, M. Kasunic, Supervisor Utilities Operations and A. Buchholtz,
Buyer, who concur with the above recommendation.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts as required.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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