HomeMy WebLinkAboutFCS-16-126 - T16-066 Road Impr Road Surface Construction andl Miscellaneous Asphalt and Concrete Work
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-08-29
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: Wards 1, 6, 7, 8, 9, 10
DATE OF REPORT: 2016-08-05
REPORT NO.: FCS-16-126
SUBJECT: T16-066 Road Improvements, Road Surface Construction,
Asphalt Community Trail Construction, Sidewalk Infill,
Miscellaneous Asphalt and Concrete Work
___________________________________________________________________________
RECOMMENDATION:
That Tender T16-066 Road Improvements, Road Surface Construction, Asphalt
Community Trail Construction, Sidewalk Infill, Miscellaneous Asphalt and
Concrete Work, be awarded to Ekum-Sekum Incorporated o/a Brantco
Construction, Cambridge, Ontario, at their tendered price of $1,391,480., including
provisional items and contingencies of $177,782., plus H.S.T. of $180,892.40, for a
total of $1,572,372.40.
BACKGROUND:
The work in this tender includes road improvements, road surface construction which
consists of surface asphalt paving of streets which were fully reconstructed (under
Accelerated Infrastructural Renewal Program) within last two (2) years, installation of
new asphalt for park trails, sidewalk infill and miscellaneous asphalt and concrete work
funded by other departments. Projects to be completed under this tender include:
A. Road Improvement – Curbline Mill + Slurry Seal + Surface Overlay
1) Westheights Drive, Highland Road to Highland Road - Ward 7
B. Surface Asphalt
1) Guelph Street, Riverbend Drive to Expressway Bridge - Ward 1
2) Lang Crescent, Bridgeport Road to Lancaster Street West - Ward 1
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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3) Queen’s Boulevard, Rex Drive to Belmont Avenue East - Ward 9
C. Installation of New Asphalt Park Trails
1) Erinbrook Park, Erinbrook Drive to Rittenhouse Road - Ward 6
2) Laurentian Trail, Laurentian Drive to McLennan Park - Ward 6
3) Rittenhouse Park, Erinbrook Drive to Erinbrook Drive - Ward 6
D. Sidewalk Infill - The following locations are Priority 1 sidewalks scoring 90 or more
points and do not require additional Council approval.
1) Lancaster Street East - 2 Lancaster Street East to Luella Street on east side (100 points)
Ward 10
2) Jubilee Drive - David Street to Water Street South, various locations (125 points)
Ward 9
E. Miscellaneous Work – Sidewalk Remove and Replace
1) Greengable Way between 55 Greengable Way and 234 Greengable Court on west side -
Ward 7
2) 211 Newbury Drive front and side lot on Burnaby and 78 Burnaby Crescent - Ward 7
3) Walkway between 85 Overlea Drive and 79 Overlea Drive and part of 79 Overlea Drive -
Ward 8
This work is scheduled to be completed by November 30, 2016.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and on the internet through the Ontario Public Buyers Association
Electronic Tendering Information System. Documents were downloaded by twenty-four
(24) interested parties and by the closing date of Thursday July 21, 2016, six (6) tenders
had been received.
The tenders were reviewed by R. Trussler, Project Manager and W. Kinnaird, Project
Inspector, who concur with the above recommendation.
The following tenders were received:
Corrected
Bid Price Bid Price
Ekum-Sekum Incorporated
o/a Brantco Construction Cambridge ON $1,572,372.40 *
E & E Seegmiller Limited Kitchener ON $1,626,638.06
Steed and Evans Limited St. Jacobs ON $1,950,000.00 $1,950,011.30
Coco Paving Inc. Petersburg ON $2,082,923.06 $2,082,584.07
Capital Paving Inc. Guelph ON $2,161,019.35
Armstrong Paving and
Materials Group Ltd. St. Marys ON $2,208,032.83
Tender documents were checked for mathematical errors and corrected accordingly.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these
types of projects typically involves city staff and resources from across the corporation.
These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding for
this purchase is included within the approved capital budget. The estimated surplus (D)
relates to the road resurfacing program, and will remain in the account to be used
towards the 2017 program.
Tender T16-002
Road Improvement, Road Surface Construction, Misc. Asphalt and Concrete Work
Estimated Cost for this Phase of Work
Tender T16-002 costs, including HST 1,572,372.40
less: HST rebate on tender (156,402.28)
Net Cost Being Awarded 1,415,970.12 A
Costs Incurred to Date
Projected Costs: Staff Time 44,287.75
Projected Costs: Geotechnical 19,000.00
Total Estimated Cost for this Phase of Work $1,479,257.87 C
Budget for this Phase of Work
AIRP - Sanitary Utility 117,348.00
AIRP - Storm Water Utility 58,674.00
AIRP - Water Utility 79,082.00
Storm Water Utility 46,904.00
Federal Gas Tax 1,183,002.00
Revenue 286,664.00
Total Budget for this Phase of Work $1,771,674.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 292,416.13 D
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS-15-051 - Sidewalk Infill Policy Follow-Up, Appendix A
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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