HomeMy WebLinkAboutFCS-16-130 - Q16-054 WiFi Cable Installation, The AUD Complex
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-08-29
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: 2016-08-16
REPORT NO.: FCS-16-130
SUBJECT: Q16-054 WiFi Cable Installation: The AUD Complex
___________________________________________________________________________
RECOMMENDATION:
For Information Only
BACKGROUND:
In June 2015, the City applied for the Federal Government’s Canada 150 Community
Infrastructure Program (CIP 150) to expand our current public Wi-Fi infrastructure. The
City was notified that the application was accepted for funding and allocations were
made in the 2016 budget to fund the required City portion of the project.
One of the targets of the project was to install Wi-Fi Internet service throughout the
Kitchener Memorial Auditorium (KMA). The KMA is an important facility that hosts,
sporting events, shows, and events of both a private and public nature. The project
includes the planning and installation of wired and Wi-Fi network infrastructure to enable
public Wi-Fi Internet services at KMA.
Installation has begun and will be completed by August 31, 2016.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
In accordance with the Purchasing and Materials Management Bylaw clause 170.3.7 -
“When any written formal quote other than the lowest bid is accepted, a report shall be
taken to the next meeting of Council for their information”.
Quotation Q16-054 WiFi Cable Installation: The AUD Complex, has been awarded to
Viridian Automation Inc., Oakville, Ontario, at their quoted price of $59,889.77, plus
H.S.T. of $7,785.67, for a total of $67,675.44.
Quotations were advertised publicly on the City of Kitchener website. Documents were
downloaded by ten (10) interested parties, and by the closing date of May 30, 2016, six
(6) quotations had been received.
The following quotations were received:
Bid Price Corrected Price
Activo Inc. Waterloo ON $59,723.31 $60,400.97
ACP Communications Tech Inc. Milton ON $60,322.28 $60,298.24
ACP Communications Tech Inc. Milton ON $61,524.62
Viridian Automation Inc. Oakville ON $67,675.44 *
Network Telecom Kitchener ON $83,129.81
CaTECH Systems Ltd. Markham ON $90,807.93
Quotation documents were checked for mathematical errors and corrected accordingly.
The low bid received from Activo Inc., was disqualified, as the bidder did not utilize the
amended unit price schedule in the preparation of a valid bid. Additionally, the bidder
altered the quantities provided on the schedule provided.
The next two low bids received from ACP Communications Tech Inc., were disqualified,
as the bidder did not utilize the amended unit price schedule provided within Addendum
3.
The amended unit price schedule was adjusted to allow for alternate brand information
and part numbers, to include enclosures for the WiFi units, and correct the unit of
measures for cabling to reflect industry standards.
The quotations were reviewed by C. Hassarajani, Manager Client Services, K. Parpia,
Network Systems Specialist, S. Asmundson, Supervisor Client Services, and S. Rudak,
Buyer, who concur with the review and award.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the City’s strategic
vision through the delivery of core service.
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FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this quotation is included within the approved capital budget. The estimated surplus
(D) will remain within the Public Wi-Fi Expansion Capital account to fund future
purchases.
Quotation Q16-054
Wi-Fi Cable Installation at The AUD Complex
Estimated Cost for this Quotation
Quotation Q16-054 costs including optional equipment
and HST $ 67,675.44
less: HST rebate on quotation $ (6,731.61)
Net Cost Being Awarded $ 60,943.83 A
Projected Additional Costs $ -
Total Estimated Cost for this Quotation $ 60,943.83 C
Budget for this Quotation
Public Wi-Fi Expansion Capital Account $ 108,753.01 B
Estimated Surplus/(Deficit) for this Quotation (B - C) $ 47,809.18 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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