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HomeMy WebLinkAbout2016-09-12 COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE SEPTEMBER 12, 2016 CITY OF KITCHENER The Community and Infrastructure Services Committee met this date, commencing at 3:42 p.m. Present: Councillor K. Galloway-Sealock - Chair Mayor B. Vrbanovic, Councillors S. Davey, Y. Fernandes, Z. Janecki, S. Marsh, D. Schnider and P. Singh. Staff: J. Willmer, Chief Administrative Officer D. Chapman, Deputy CAO, Finance and Corporate Services M. May, Deputy CAO, Community Services J. Readman, Interim Executive Director, Infrastructure Services C. Fletcher, Interim Executive Director, Infrastructure Services G. MacNeil, Director, By-Law Enforcement L. Stewart, Interim Director Facilities Management B. Cronkite, Interim Manager, Transportation Planning N. Goss, Senior Planner D. Saunderson, Committee Administrator Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by Councillor P. Singh to discuss Community Services Department report CSD-16-058, listed as a Carried. Consent item, which was voted on and CSD-16-062 - NOISE EXEMPTION - OUTDOOR BIRTHDAY PARTY 1. - 87 SHELDON AVENUE NORTH The Committee considered Community Services Department report CSD-16-062, dated August 12, 2016 recommending approval of a noise exemption to Margaret Hay for an outdoor birthday party, located at 87 Sheldon Avenue North, between the hours of 8:30 p.m. and 11:00 p.m. on September 17, 2016. Councillor K. Galloway-Sealock noted the recommendation arising from this matter would need to be considered at special Council later this date as the event is prior to the next scheduled Council meeting. On motion by Councillor S. Marsh it was resolved: That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to Margaret Hay for an outdoor birthday party at 87 Sheldon Avenue North between the hours of 8:30 p.m. and 11:00 p.m. on September 17, 2016, as outlined in Community Services Department report CSD-16-062. INS-16-072 - TRAFFIC CALMING FOLLOW-UP REVIEW - MORRISON ROAD 2. The Committee considered Infrastructure Services Department report INS-16-072, dated August 17, 2016 recommending the existing three speed cushions, two raised crosswalks, and one intersection improvement be maintained permanently on Morrison Road between King Street East and Sims Estate Drive. On motion by Councillor S. Marsh it was resolved: That the existing three (3) speed cushions, two (2) raised crosswalks and one (1) intersection improvement be maintained permanently on Morrison Road between King Street East and Sims Estate Drive, as outlined in Infrastructure Services Department report INS-16-072. INS-16-069 - ON-STREET PARKING REGULATIONS - INLET AVENUE 3. The Committee considered Infrastructure Services Department report INS-16-069, dated August 9, 2016 recommending a parking prohibition at any time on the east (odd-numbered side) of Inlet Avenue. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE SEPTEMBER 12, 2016 - 38 - CITY OF KITCHENER INS-16-069 - ON-STREET PARKING REGULATIONS - ) 3. On motion by Councillor S. Marsh it was resolved: That the Uniform Traffic By-law be amended to prohibit parking at any time on the east (odd-numbered side) of Inlet Avenue between Owen Avenue and Hickson Drive, as outlined in Infrastructure Services Department report INS-16-069. INS-16-070 - ON-STREET PARKING REGULATIONS - JOSHUA STREET 4. The Committee considered Infrastructure Services Department report INS-16-070, dated August 9, 2016 recommending the parking prohibition at any time be extended to the south (odd- numbered side) of Joshua Street. On motion by Councillor S. Marsh it was resolved: That the Uniform Traffic By- regulation on the south (odd-numbered side) of Joshua Street from a point 66 metres north of Brisbane Drive easterly to Fallowfield Drive, as outlined in Infrastructure Services Department report INS-16-070. CAO-16-024 - BRIDGEPORT COMMUNITY CENTRE PUBLIC ART 5. The Committee considered CAO-16-024, dated August 26, 2016 recommending the commission and installation of artwork at Bridgeport Community Centre, outlining the obligations of the community centre public art commission. On motion by Councillor S. Marsh it was resolved: That the commission and installation of artwork at Bridgeport Community Centre, titled - 16-024; and further, That the Mayor and Clerk be authorized to execute an agreement, satisfactory to the City Solicitor, with Natalie Hunter outlining the obligations of the community centre public art commission. Mayor B. Vrbanovic entered the meeting at this time. INS-16-065 - TRAFFIC CALMING FOLLOW-UP REVIEW - COUNTRY HILL DRIVE 6. The Committee considered Infrastructure Services Department report INS-16-065, dated August 29, 2016 recommending the existing three speed humps and two raised crosswalks be maintained permanently on Country Hill Drive between Block Line Road and Century Hill Drive. Mr. B. Cronkite was in attendance and responded to questions from the Committee. Mr. B. King addressed the Committee in opposition to the recommendation as outlined in Report INS-16-065. He stated he was in opposition to the use of speed humps, noting concerns for emergency vehicles. He expressed further concerns with the public engagement process, noting the Report states that 102 people were surveyed but there are more than 140 units in the apartment he resides in. Mayor B. Vrbanovic left the meeting at this time. In response to questions, Mr. B. Cronkite provided a brief overview of various types of traffic calming options available, noting that although he sympathized with the delegates concerns, the speed humps have made noticeable improvements in speed levels, traffic volumes and collisions since installed. He further advised, in response to the concerns regarding communication with the residents on the street, he indicated Transportation Services surveyed all the residents in the COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE SEPTEMBER 12, 2016 - 39 - CITY OF KITCHENER INS-16-065 - TRAFFIC CALMING FOLLOW-UP REVIEW - COUNTRY HILL DRIVE 6. ( multi-residential dwelling. He stated to ensure a fair and equitable process, the survey results are reported by property address, rather than response rate, to ensure that one address is not dictating traffic calming measure for the entire street. On motion by Councillor Y. Fernandes - it was resolved: That the existing three (3) speed humps and two (2) raised crosswalks be maintained permanently on Country Hill Drive between Block Line Road and Century Hill Drive, as outlined in Infrastructure Services Department report INS-16-065. CSD-16-058 - KITCHENER GROWTH MANAGEMENT STRATEGY 2016 ANNUAL 7. MONITORING REPORT The Committee considered Community Services Department report CSD-16-058, dated August 19, 2016 recommending the report be received for information and submitted to the Regional Municipality of Waterloo. Ms. N. Goss was in attendance and responded to questions from the Committee. Mayor B. Vrbanovic and Councillor P. Singh entered the meeting at this time. On motion by Councillor Y. Fernandes - it was resolved: That Community Services Department report CSD-16-058 Kitchener Growth Management Strategy 2016 Annual Monitoring Report be received for information; and further, That Report CSD-16-058 be submitted to the Regional Municipality of Waterloo in fulfilment of Clause 22.1 of the Administrative Agreement between the City of Kitchener and the Region regarding delegated approval authority. CSD-16-050 - NOISE EXEMPTION - FUZENATION 8. - 47 ARDELT PLACE (41 ARDELT PLACE) The Committee considered Community Services Department report CSD-16-050, dated September 12, 2016 recommending approval of a noise exemption to the organizers of FUZEnation for an event, located at 47 Ardelt Place, between the hours of 8:30 a.m. and 11:00 p.m. on September 30, 2016. Councillor K. Galloway-Sealock noted the address as outlined in Report CSD-16-050 needs to be amended to state 41 Ardelt Place, rather than 47 Ardelt Place. Ms. G. MacNeil was in attendance and responded to questions from the Committee. Carried The following motion was voted on and was on a recorded vote, with Mayor B. Vrbanovic and Councillors D. Schnider, P. Singh, S. Davey, S. Marsh, K. Galloway-Sealock and Y. Fernandes voting in favour; and, Councillor Z. Janecki voting in opposition. Councillors J. Gazzola, B. Ioannidis and F. Etherington were absent and accordingly did not vote. On motion by Councillor S. Davey - it was resolved: That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the organizers of the FUZEnation event to be held at 41 Ardelt Place, on Thursday September 29, 2016 between the hours of 8:30 a.m. 9:00 p.m. and on Friday September 30, 2016, between the hours of 8:30 a.m. and 11:00 p.m. This exemption is subject to the following conditions, which, if not complied with, will render the noise exemption null and void: a) There shall be no offensive language, in the opinion of City staff, generated from this music festival, audible in any adjacent residential neighbourhood. The event organizers will ensure that there is an on-site contact person accessible to correspond with City staff at all times during the event; COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE SEPTEMBER 12, 2016 - 40 - CITY OF KITCHENER CSD-16-050 - NOISE EXEMPTION - FUZENATION 8. - 47 ARDELT PLACE (41 ARDELT PLACE) (C b) The event organizer will be responsible for the cost of a pay-duty Noise Officer, to be assigned specifically to this event; c) The event organizers agree to respond accordingly to requests from City staff, during the event, in order to address community concerns that may arise with regard to the impact of noise heard within adjacent residential areas; d) The maximum decibel level (dba) audible from a residential area shall not exceed 65 dba; and, e) If in the opinion of the investigating Officer, the bass is deemed to be excessive, the event organizer agrees to respond accordingly and adjust the level of bass output to a level where it is no longer a nuisance, as outlined in Community Services Department report CSD-16-050. INS-16-066 - CITY HALL OUTDOOR SPACES MASTER PLAN 9. The Committee considered Infrastructure Services Department report INS-16-066, dated August 1, 2016 regarding the City Hall Spaces Outdoor Master Plan and the possible redevelopment of the City Hall outdoor spaces, including critical infrastructure repairs, possible concurrent infrastructure improvements, and less immediate infrastructure upgrades. Mr. J. Readman and Ms. L. Stewart presented the Report and provided a brief overview on the Master Plan. Mr. C. McBride, GSP Group Inc. and Ms. T. Krysa, MTE Consultants Inc. were in attendance to respond to questions from the Committee. Mayor B. Vrbanovic left the meeting at this time. Councillor S. Marsh brought forward the motion as outlined in Report INS-16-066 with the inclusion of the replacement of the ice rink, fountain and stage for consideration to be completed concurrently with the critical infrastructure repairs. In response to questions, Mr. Readman advised that the costs outlined in the Master Plan are high-level estimates that have yet to be budgeted for. He noted it is staffs intention to bring forward a further report outlining the possible implementation strategy which would include the capital and operating funding requirements. He further advised that the funding strategy report will be brought forward to inform the 2018 budget process. Mayor B. Vrbanovic entered the meeting at this time. Questions were raised regarding possible sponsorships; Mr. M. May advised that Council recently approved a sponsorship policy which would limit the ability to offer naming rights to pursue a sponsorship opportunity, it would require an exemption to the policy and require a comprehensive approach to finding private sponsor funding. In response to questions, Mr. Readman advised that a report commissioned by Read Jones Christoffersen (RJC) on the parking garage indicated the parking garage membrane should be replaced sometime between 2018 and 2021. He noted work is anticipated to begin in 2018, at the earliest. In response to further questions regarding the parking structure, Ms. Krysa advised there were no concerns with the two-year timeline to begin the parking garage repairs. She further advised that the redevelopment of the City Hall open space would likely take two full construction seasons. Councillor S. Davey requested clarification on the recommendation as outlined in Report INS- 16-066. Mr. Readman advised that staff are requesting direction at this time on the infrastructure components that were identified as high priority by stakeholders and which ones should be considered in the next phase of the project. He noted following that direction, staff will begin to develop a funding and implementation strategy. He indicated staff will be reporting back on that strategy and Council may opt out of any of the features at that time. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE SEPTEMBER 12, 2016 - 41 - CITY OF KITCHENER INS-16-066 - CITY HALL OUTDOOR SPACES MASTER PLAN 9. Concerns were raised regarding the design of the ice rink and whether the proposed design would offer a similar skating season as the current design, noting currently the rink is often functional until early spring. Ms. Stewart advised that the depth of the fountain may change the functional operation of the rink; that has yet to be determined. Staff are seeking direction at this time on whether the fountain/rink is a Council priority going forward and further discussions will need to be had regarding the final design. Councillor K. Galloway-Sealock noted she would like staff to consider the possibility of naming rights for one feature, and to give further consideration to how the City would obtain private sector dollars for the project. Carried Unanimously The following motion was voted on and was on a recorded vote. Councillors J. Gazzola, B. Ioannidis and F. Etherington were absent and accordingly did not vote. On motion by Councillor S. Marsh - it was resolved: That the City Hall Outdoor Spaces Master Plan dated September 2016 be received; and, That the redevelopment of City Hall outdoor spaces to address critical infrastructure repairs (e.g., surface concrete, trench drains, parking garage structure and underlying membrane) which are reaching the end of their life cycle and represent health, safety and accessibility deficiencies be considered the first priority; and, That the replacement of the ice rink, fountain and stage be included in the funding and implementation strategy, recognizing there are cost and design efficiencies to complete this work concurrently with critical infrastructure replacements; and, That all remaining infrastructure and functionality improvements, such as upgraded site lighting, landscaping and shade infrastructure, be deferred subject to funding availability; and further, That staff be directed to develop a multi-year funding and implementation strategy, including capital and operating funding requirements, recognizing that full implementation of this plan is dependent on potential partnerships with federal, provincial and private sector partners, as outlined in Infrastructure Services Department report INS-16-066. ADJOURNMENT 10. On motion, this meeting adjourned at 6:07 p.m. D. Saunderson Committee Administrator