HomeMy WebLinkAboutFCS-16-120 - Corporate Policy Review - Identification of 'Council' and 'Administrative' Policies
REPORT TO: Finance and Corporate Services Committee
DATE OF MEETING: September 12, 2016
SUBMITTED BY: Christine Tarling,Director of Legislated Services/City Clerk,519-
741-2200, ext. 7809
PREPARED BY: Christine Tarling,Director of Legislated Services/City Clerk,519-
741-2200, ext. 7809
WARD(S) INVOLVED: All
DATE OF REPORT: August 20, 2016
REPORT NO.: FCS-16-120
SUBJECT: Corporate Policy Review Counciland
Administrative Policies
___________________________________________________________________________
RECOMMENDATION:
That the corporate policies listed in as attached to staff report FCS-
16-120 be approved as policies odministrative policies as
indicated.
BACKGROUND:
On November 16, 2015, Council ratified acorporate policy review process and work
plan as outlined in staff report FCS-15-142 which included differentiating between
A
Council Policy - is a guiding principle that sets direction for administrative
staff and establishes oversight control.would be approved
by Council before being enacted; and,
Administrative Policy - a rule that directs staff in making consistent decisions
and explains the expected outcome.do not require
the Corporate
Leadership Team (CLT).
The next step in the Council-approved corporate policy review is to approve the
differentiation of existing policies as
Council-approved criteria.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
During the comprehensive review of the Citycouncil
policies are in fact administrative in nature, but the traditional view of policy-making
dictated that all policies be approved by Council regardless of their content.A
contemporary approach to policy-making recognizes it is not always necessary or even
desirable for every policy to require Council approval. Differentiating between Council
andAdministrative policies enables greater efficiency and timeliness for creating and
updating policies by vesting the approval authority at the most appropriate level. It does
not seek to eliminate the role of Council with respect to policy-making but rather aims to
establish criteria for determining when a policy should appropriately go to Council or
not.
On November 16, 2015 as per staff report FCS-15-142, Council previously approved in
principle the following types of policies :
1) Policies affecting citizens such as policies that:
a) Handle how to spend government revenue (e.g., policies that provide funding or
no-charge services to members of the public);
b) Initiate a new program and establish standards for the delivery of services to the
public;
c) Establish fees, charges or payment terms for services and programs;
d)Permit the use of City assets for the benefit of a third party for either a charge-
back or on a no-charge basis; and,
e) Deal with sensitive or controversial issues within all or a part of the community, or
2) Policies specifically required by legislation to be adopted by Council.
3) Policies ensuring the financial integrity of the Corporation.
4) Policies providing compensation/benefits or reimbursement of expenses to
employees, elected officials, and citizen members of committees.
5)Policies governing the actions of or dealing with the conduct ofCity employees,
elected officials, and citizen members of committees.
6)
record in keeping with open and accountable government.
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Council also approved in principle that policies which do not meet the above-noted
criteria would be deemed and would be approved by the
Corporate Leadership Team (CLT). Additionally, Council or the Chief Administrative
Officer (CAO) may direct that a policy falling outside of the above criteria still be
presented to Council for approval where deemed appropriate.
alisting of current policies which have been categorized as
by the Department Heads/Directors using the above-
noted criteria. It should be noted the majority of policies (142 policies)are considered to
licies and as such, would be subject to C
for any substantive amendments to or repeal of those policies. For those policies which
(69 policies), a brief description of the policy
has been included .
Human Resources policies will be brought forward separately to Council in due course.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
None.
COMMUNITY ENGAGEMENT:
INFORM
advance of the council / committee meeting.
CONSULT Various internal stakeholders have been consulted with respect to the
categorizing of policies .
PREVIOUS CONSIDERATION OF THIS MATTER:
FCS-15-142 Corporate Policy Review
FCS-16-001 Corporate Policy Review
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO
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