HomeMy WebLinkAboutFCS-16-134- E16-070 Cons Serv - Oxford, Bond & Elizabeth St. Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-09-26
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: 2016-09-06
REPORT NO.: FCS-16-134
SUBJECT: E16-070 Consultant Services - Oxford Street (Elizabeth
Street to Arnold Street), Bond Street (Union Street to
Elizabeth Street) and Elizabeth Street (Oxford Street to
Lancaster Street West) Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E16-070 Consultant Services - Oxford Street
(Elizabeth Street to Arnold Street), Bond Street (Union Street to Elizabeth Street)
and Elizabeth Street (Oxford Street to Lancaster Street West) Reconstruction, be
awarded to WSP Canada Inc., Cambridge, Ontario, at their corrected estimated
fee of $286,830.50, including contingencies of $26,075.50 plus H.S.T. of
$37,287.97, for a total of $324,118.47, based on a satisfactory contract being
negotiated and an upset fee being established.
BACKGROUND:
The Oxford Street (Elizabeth Street to Arnold Street), Bond Street (Union Street to
Elizabeth Street) and Elizabeth Street (Oxford Street to Lancaster Street) reconstruction
project (approximately 665 metres) has been initiated to address the infrastructure
issues that currently exist. The infrastructure along this section of Oxford Street, Bond
Street and Elizabeth Street has reached the end of its useful life and requires full
replacement.
The project includes the reconstruction of all underground services (sanitary sewer,
storm sewer and watermain) as well as sanitary and water service connections to the
property line. The asphalt roadway will be reconstructed as well as sidewalks and
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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curbs. This phase of the project is for consulting services to complete the preliminary
design, final design, tendering, as well as contract administration and inspection.
Construction is expected to occur in 2018.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of D. Lupsa, Design and Construction Project Manager, S. Allen, Design &
Approvals Engineering Manager, B. Garcia, Construction Project Manager, K. Mick,
Design & Approvals Engineer and L. Stecho, Supervisor of Purchasing.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by sixteen
(16) interested parties and by the closing date of Friday July 8, 2016, eight (8)
responses had been received.
The review committee met on Friday July 22, 2016, to review the submissions and a
shortlist of four (4) candidates* was selected for further interviews. The Committee met
on Wednesday August 10, 2016, to interview the shortlisted candidates. The
Committee recommends awarding the project to WSP Canada Inc., Cambridge,
Ontario. WSP’s estimated fee was checked for mathematical errors and corrected
accordingly to include H.S.T., on the contingency, which did not change the ranking
order.
The Committee rated consultants on the following criteria:
• Evaluation of Proposed Project Manager
• Completeness of the Proposal
• Qualifications/Expertise
• Variety & Quality of Disciplines In House/In Consortium
• Past Performance
• Knowledge of the City (re: this area)
• Amount of City Work Completed in the Past
• Proposed Project Team
• Effect of Interview
• Cost of Consultant's Fees
• Effectiveness of Work Plan
A listing of the responding parties follows for your reference:
AECOM Canada Ltd. Markham ON
Aquafor Beech Ltd. Guelph ON
CIMA Canada Inc. Kitchener ON
Englobe Corp. Kitchener ON
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IBI Group Toronto ON *
Meritech Engineering Cambridge ON *
Parsons Inc. Kitchener ON *
WSP Cambridge ON *
*Shortlisted candidates
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources from
across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of
this scope and the upset limit is within the budget allowance (B) provided within the
budget. Funding for this purchase is partially included within the approved 2016 capital
budget with the remaining balance added into the 2017 budget. The estimated surplus
(E) will remain within the account and will be used towards the construction phase of the
project.
Expression of Interest E16-070
Oxford St./Bond St./Elizabeth St.
The total budget for all phases of this project is $ 3,271,260.00
Estimated Cost for this Phase of Work
Expression of Interest E16-070 costs, including HST 324,118.47
less: HST rebate (32,239.73)
Net Cost Being Awarded 291,878.74 A
Costs Incurred to Date 10,562.81
Projected Costs: Staff Time/Permitting 114,313.00
Total Estimated Cost for this Phase of Work $ 416,754.55 C
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Budget for this Phase of Work
AIRP - Sanitary Utility 191,487.00
AIRP - Storm Water Utility 95,744.00
AIRP - Water Utility 128,785.00
AIRP - Intensification Allowance 1,244.00
Total Budget for this Phase of Work $ 417,260.00 B
Estimated Surplus for this Phase of Work (B - C) 505.45 D
Estimated Surplus/(Deficit) from previous phases -
Total Estimated Surplus $ 505.45 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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