HomeMy WebLinkAboutFCS-16-143 - E16-073 Cons Serv - 2016 Bridge Inspection
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-09-26
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: All
DATE OF REPORT: 2016-09-06
REPORT NO.: FCS-16-143
SUBJECT: E16-073 Consultant Services – 2016 Bridge Inspection
(City of Kitchener – 121 Bridges)
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E16-073 Consultant Services – 2016 Bridge Inspection
(City of Kitchener – 121 Bridges), be awarded to AECOM Canada Ltd., Kitchener,
Ontario, at their estimated fee of $79,750., including contingencies of $7,250., plus
H.S.T. of $10,367.50, for a total of $90,117.50, based on a satisfactory contract
being negotiated and an upset fee being established.
BACKGROUND:
Provincial legislation requires that all bridges be inspected at least once every two years
to ensure structural integrity. The City requires 121 City owned bridges be inspected
before the end of 2016.
Inspection of City bridges is to evaluate the condition of all bridge elements, material
defects, performance deficiencies and maintenance needs, as per Ontario Structure
Inspection Manual (OSIM) and Ministry of Transportation Ontario (MTO) Structure
Inspection Procedure. This assignment also includes emergency inspections on an as-
needed basis until September 2018 and preparing an Asset Management Plan.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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consisting of S. Shah, Design Engineer, M. Parris, Landscape Architect, S. Allen,
Manager of Engineering Design & Approvals and L. Stecho, Supervisor of Purchasing.
Expressions of Interest were requested from three (3) consulting firms and by the
closing date of Monday August 8, 2016, three (3) responses had been received.
The review committee met on Friday August 26 2016, to review the three (3)
submissions. The Committee recommends awarding the project to AECOM Canada
Ltd., Kitchener, Ontario.
The Committee rated consultants on the following criteria:
• Evaluation of Proposed Project Manager
• Completeness of the Proposal
• Qualifications / Expertise
• Past Performance
• Knowledge of the City (re: this area)
• Cost of Consultant Fees
A listing of the responding parties follows for your reference:
AECOM Kitchener ON *
GHD Whitby ON
Golder Associated Mississagua ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
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FINANCIAL IMPLICATIONS:
The net cost for this expression of interest (A), is fair and reasonable for a purchase of
this scope but the upset limit exceeds the budget allowance (B) provided within the
budget. The balance in this account is sufficient to fund the shortfall. The estimated
surplus (E) will remain within the project to fund future inspections.
Expression of Interest E16-073
Consultant Services - 2016 Bridge Inspection
Legislated Bridge Inspection
Estimated Cost for this Phase of Work
Expression of Interest E16-073 costs, including HST 90,117.50
less: HST rebate (8,963.90)
Net Cost Being Awarded 81,153.60 A
Projected Costs: Staff Time 9,960.00
Total Estimated Cost for this Phase of Work $91,113.60 C
Budget for this Phase of Work
Revenue Fund 65,000.00
Total Budget for this Phase of Work $65,000.00 B
Estimated Deficit for this Phase of Work (B - C) (26,113.60) D
Balance in account, net of encumbrances 32,519.16
Estimated Surplus $6,405.56 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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