HomeMy WebLinkAboutFCS-16-145 - E16-076 Cons Serv ¿ Shantz Lane Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-09-26
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: Ward 2
DATE OF REPORT: 2016-09-07
REPORT NO.: FCS-16-145
SUBJECT: E16-076 Consultant Services – Shantz Lane Reconstruction
(Weber Street East to Ross Avenue)
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E16-076 Consultant Services – Shantz Lane
Reconstruction (Weber Street East to Ross Avenue), be awarded to WSP Canada
Inc., Cambridge, Ontario, at their corrected estimated fee of $148,802.50,
including contingencies of $13,527.50 plus H.S.T. of $19,344.33, for a total of
$168,146.83, based on a satisfactory contract being negotiated and an upset fee
being established.
BACKGROUND:
Shantz Lane, Weber Street East to Ross Avenue, is approximately 350 meters long and
approximately 9 meters wide and has two lanes with partial concrete curb, gutter and
sidewalk, with mainly residential properties. The infrastructure has generally reached
the end of its useful life and requires a full replacement.
The project involves the proposed replacement of sewers, watermains, curbs and
sidewalk infill, where it doesn’t exist, and the replacement of existing services to the
property line. The pavement will be reconstructed to the full width of Shantz Lane. The
construction component is expected to begin, spring 2018.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of S. Shah, Design Engineer, Y. Bhattachan, Design & Construction Project
Manager, L. Christensen, Design & Construction Project Manager and L. Stecho,
Supervisor of Purchasing.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by sixteen
(16) interested parties and by the closing date of Monday August 15, 2016, five (5)
responses had been received.
The review committee met on Monday August 22, 2016, to review the submissions and
a shortlist of three (3) candidates* was selected for further interviews. The Committee
met on Wednesday September 7, 2016, to interview the shortlisted candidates. The
Committee recommends awarding the project to WSP Canada Inc., Cambridge,
Ontario. WSP’s estimated fee was checked for mathematical errors and corrected
accordingly to include H.S.T., on the contingency, which did not change the ranking
order.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal
Qualifications/Expertise
Variety & Quality of Disciplines In House/In Consortium Effect of Interview
Past Performance
Knowledge of the City (re: this area)
Amount of City Work Completed in the Past
Proposed Project Team
Effect of Interview
Cost of Consultant's Fees
Effectiveness of Work Plan
A listing of the responding parties follows for your reference:
AECOM Canada Ltd. Markham ON
Amec Foster Wheeler Mississauga ON
IBI Group Professional Services (Canada) Inc. Toronto ON *
MTE Consultants Kitchener ON *
WSP Canada Inc. Cambridge ON *
*Shortlisted candidates
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources from
across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of
this scope and the upset limit is within the budget allowance (B) provided within the
budget. Funding for this purchase is included within the approved capital budget. The
estimated surplus (E) will remain within the account and will be used towards the
construction phase of the project.
Expression of Interest E16-076
Shantz Lane Reconstruction
The total budget for all phases of this project is $ 1,644,552.00
Estimated Cost for this Phase of Work
Expression of Interest E16-076 costs, including HST 168,146.83
less: HST rebate on tender (16,725.39)
Net Cost Being Awarded 151,421.44 A
Costs Incurred to Date 15,516.75
Projected Costs: Staff Time/Material Testing 88,980.00
Total Estimated Cost for this Phase of Work $ 255,918.19 C
Budget for this Phase of Work
AIRP - Sanitary Utility 120,291.00
AIRP - Storm Water Utility 60,146.00
AIRP - Water Utility 81,066.00
AIRP - Intensification Allowance 2,357.00
Total Budget for this Phase of Work $ 263,860.00 B
Estimated Surplus for this Phase of Work (B - C) 7,941.81 D
Estimated Surplus/(Deficit) from previous phases -
Total Estimated Surplus 7,941.81 E
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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