HomeMy WebLinkAboutFCS-16-149 - T16-090 Snow and Ice Removal Equipment Supply and Installation
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-09-26
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2016-09-12
REPORT NO.: FCS-16-149
SUBJECT: T16-090 Snow and Ice Removal Equipment Supply and
Installation
___________________________________________________________________________
RECOMMENDATION:
That Tender T16-090 Snow and Ice Removal Equipment Supply and Installation,
be awarded to Viking Cives Ltd., Mount Forest, Ontario, at their tendered price of
$179,200., plus H.S.T. of $23,296., for a total of $202,496.
BACKGROUND:
This snow and ice removal equipment will be installed on tandem rear axle cab and
chassis units 16516 and 16517 INS – Operations, as approved for purchase in June
2016 (Report FCS-16-095). This will enable these units to be used in the winter for
snow and ice control.
REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by seven (7) interested parties, and by the closing date of Thursday
September 8, 2016, one (1) tender had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Bid Price
Viking Cives Ltd. Mount Forest ON $202,496.00 *
This equipment was standardized in order to create efficiencies regarding repair and
maintenance work. Although, the City only received one bid submission for this tender,
pricing is comparable to previous competitive purchases and this submission represents
good value for the City.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this equipment is included within the approved capital budget. The estimated surplus
(D) will remain within the Equipment Reserve Fund to fund future equipment purchases.
Tender T16-090
Snow and Ice Removal Equipment Supply and Installation (2 Units)
Estimated Cost for this Tender
Tender T16-090 costs including optional equipment and HST 202,496.00
less: HST rebate on tender (20,142.08)
Net Cost Being Awarded 182,353.92 A
Projected Costs for Additional Outfitting 8,000.00
Total Estimated Cost for this Tender $190,353.92 C
Budget for this Tender
Replacement cost of snow and ice removal equipment $210,000.00 B
including installation
Estimated Surplus for this Tender (B - C) 19,646.08 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
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PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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