HomeMy WebLinkAboutFCS-16-151 - T16-094 Sand-Salt Spreader Body
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-10-24
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer
519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2016-09-20
REPORT NO.: FCS-16-151
SUBJECT: T16-094 Sand/Salt Spreader Body with Prewetting and
Anti-Icing
___________________________________________________________________________
RECOMMENDATION:
That Tender T16-094 Sand/Salt Spreader Body with Prewetting and Anti-Icing, be
awarded to FST Canada Inc. o/a Joe Johnson Equipment, Innisfil, Ontario, at their
tendered price of $113,626., plus H.S.T. of $14,771.38, for a total of $128,397.38.
BACKGROUND:
This unit will replace one (1) sand/salt spreader body with prewetting and anti-icing (unit
7024 in INS – Operations), as approved for replacement in the 2016 Annual Fleet
Equipment Review. This sand/ salt spreader body slides into a dump truck and is used
for salting, sanding and anti-icing during the winter months. The sand/ salt spreader
body is then removed for storage during the summer months. The current unit is eleven
(11) years old with a ten (10) year lifecycle.
REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by eight (8) interested parties and by the closing date of Thursday
September 15, 2016, one (1) tender was received.
The tender was reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tender was received:
Bid Price
FST Canada Inc. o/a Joe Johnson Equipment Innisfil ON $128,397.38 *
Although, the City only received one bid submission for this tender, pricing is
comparable to previous competitive purchases and this submission represents good
value for the City.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
equipment is included within the approved capital budget. The estimated surplus (D) will
remain within the Equipment Reserve Fund to fund future equipment purchases.
Tender T16-094
Salt/Sand Spreader Body with Pre-Wetting and Anti-Icing
Estimated Cost for this Tender
Tender T16-094 costs including optional equipment and HST 128,397.38
less: HST rebate on tender (12,771.56)
Net Cost Being Awarded 115,625.82 A
Projected Costs for Additional Outfitting 2,000.00
Total Estimated Cost for this Tender $ 117,625.82 C
Budget for this Tender
Replacement of unit 7024 in Operations $ 140,000.00 B
Estimated Surplus for this Tender (B - C) 22,374.18 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
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ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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