HomeMy WebLinkAboutFCS-16-162 - P16-075 Authorized Contractors Kitchener Utilities NG Rental Water Heater
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-10-24
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: All
DATE OF REPORT: 2016-10-13
REPORT NO.: FCS-16-162
SUBJECT: P16-075 Authorized Contractors: Kitchener Utilities Rental
Water Heater Program
___________________________________________________________________________
RECOMMENDATION:
That Proposal P16-075 Authorized Contractors: Kitchener Utilities Rental Water
Heater Program, be awarded to the following contractors:
Amber Heating & Sheet Metals Ltd., Kitchener, Ontario;
Infiniti Air Conditioning & Heating, Kitchener, Ontario;
McGregor Plumbing & Heating Inc., Tavistock, Ontario;
Tiger Plumbing Inc., Waterloo, Ontario; and,
Triple 8 Plumbing & Heating Inc., Kitchener, Ontario,
at the City’s established allowance rates for five (5) years, with an option to renew
for one (1) additional twelve (12) month term.
BACKGROUND:
Kitchener Utilities requires a resource of contractors for the provision of water heater
installation, replacement, maintenance, and repair services. The contractors receive
work referrals from Kitchener Utilities for this requirement replacing approximately 3,400
water heaters annually. This proposal was issued to obtain the additional capacity
required for the rental water heater program in order to meet the capacity shortfall from
the previous proposal P16-060.
The annual estimated spend over the previous five (5) years was $1,271,465. The
actual spend will depend on the level of activity throughout the term of the contract.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
Proposals were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by fifteen (15) interested parties, and by the closing date of
Wednesday September 28, 2016, nine (9) proposals had been received.
The following proposals were received:
Aire One KW/1458013 Ontario Inc. Kitchener ON
Amber Heating & Sheet Metals Ltd. Kitchener ON *
Delta Air Systems Ltd. Waterloo ON
Dunn Heating & Air Conditioning Waterloo ON
4 Seasons Heating & Cooling Ltd. Waterloo ON
Infiniti Air Conditioning & Heating Kitchener ON *
McGregor Plumbing & Heating Inc. Tavistock ON *
Tiger Plumbing Inc. Waterloo ON *
Triple 8 Plumbing & Heating Inc. Kitchener ON *
The proposal received from Delta Air Systems Ltd., and Dunn Heating & Air
Conditioning, were disqualified, as they did not meet the mandatory requirement for the
provision of weekend and holiday service availability.
Aire One KW/1458013 Ontario Inc., and 4 Seasons Heating & Cooling Ltd., were
awarded contracts for service previously on P16-060 (Report FCS16-111) and therefore
do not need to be awarded within this recommendation. Their submissions were for the
purpose of identifying available capacity.
The proposals were reviewed by B. Nash, Manager of Customer Relations, who
concurs with the above recommendation.
The established allowance rates set by the City for water heater installations have
increased 1.95% from 2011.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Water heaters are a capital asset and their installation/replacement is funded through
rental rates.
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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