HomeMy WebLinkAboutFCS-16-163 - E16-084 Consultant Services - Metzloff Drive Reconstruction (1)
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-10-24
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2016-10-04
REPORT NO.: FCS-16-163
SUBJECT: E16-084 Consultant Services – Metzloff Drive
Reconstruction (Belmont Avenue West to Patricia Avenue)
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E16-084 Consultant Services – Metzloff Drive
Reconstruction (Belmont Avenue West to Patricia Avenue), be awarded to IBI
Group, Waterloo, Ontario, at their estimated fee of $171,538.40, including
contingencies of $15,594.40, plus H.S.T. of $22,300., for a total of $193,838.40,
based on a satisfactory contract being negotiated and an upset fee being
established.
BACKGROUND:
The Metzloff Drive (Belmont Avenue West to Patricia Avenue) reconstruction project
(approximately 250 meters) has been initiated to address the infrastructure issues that
currently exist. The infrastructure along this section of Metzloff Drive has reached the
end of its useful life and requires full replacement.
The project includes the reconstruction of all underground services (sanitary sewer,
storm sewer and watermain) as well as sanitary and water service connections to the
property line. The asphalt roadway will be reconstructed as well as sidewalks and
curbs. This phase of the project is for consulting services to complete the preliminary
design, final design, tendering, as well as contract administration and inspection.
Construction is expected to occur in 2018.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of D. Lupsa, Design and Construction Project Manager, L. Christensen,
Design and Construction Project Manager, Y. Bhattachan, Design and Construction
Project Manager and L. Stecho, Supervisor of Purchasing.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by nineteen
(19) interested parties and by the closing date of Thursday September 8, 2016, six (6)
responses had been received.
The review committee met on Tuesday September 20, 2016, to review the submissions
and a shortlist of three (3) candidates* was selected for further interviews. The
Committee met on Friday September 30, 2016 to interview the shortlisted candidates.
The Committee recommends awarding the project to IBI Group, Waterloo, Ontario.
The Committee rated consultants on the following criteria:
• Evaluation of Proposed Project Manager
• Completeness of the Proposal
• Qualifications / Expertise
• Variety & Quality of Disciplines In House / In Consortium
• Past Performance
• Amount of City Work Completed in the Past
• Knowledge of the City (re: this area)
• Proposed Project Team
• Effective of Interview
• Cost of Consultant’s Fees
• Effectiveness of Workplan
A listing of the responding parties follows for your reference:
AECOM Canada Ltd. Kitchener ON
Associated Engineering (Ont.) Ltd. Kitchener ON *
GHD Limited Waterloo ON *
IBI Group Waterloo ON *
Meritech Engineering Cambridge ON
WSP Canada Inc. Cambridge ON
*Shortlisted candidates
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources from
across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of
this scope and the upset limit is within the budget allowance (B) provided within the
budget. Funding for this purchase is partially included within the approved 2016 capital
budget with the remaining balance added into the 2017 budget. The estimated surplus
(D) will remain within the account and will be used towards the construction phase of
the project.
Expression of Interest E16-084
Metzloff Drive Reconstruction
The total budget for all phases of this project is 1,120,316.00
Estimated Cost for this Phase of Work
Expression of Interest E16-084 costs, including HST 193,838.40
less: HST rebate (19,280.91)
Net Cost Being Awarded 174,557.49 A
Costs Incurred to Date 18,998.42
Projected Costs: Staff Time 62,092.00
Total Estimated Cost for this Phase of Work $ 255,647.91 C
Budget for this Phase of Work
AIRP - Sanitary Utility 117,483.00
AIRP - Storm Water Utility 58,242.00
AIRP - Water Utility 78,935.00
Intensification Allowance 1,656.00
Total Budget for this Phase of Work $ 256,316.00 B
Estimated Surplus for this Phase of Work (B - C) 668.09 D
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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