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HomeMy WebLinkAbout2016-10-05compass Iitchenr l o�urvrly vrsbn vak)es . �anorifo( o ��IJIo �r Present: Graham Jackson Pete Lennox Fadi Abd-Uhamid Lynn Gazolla Staff: Laurie Majcher Jenn Grein Regrets Kirk Zurrell Nathan Dorsch COMPASS KITCHENER MINUTES October 5, 2016 — 4:00-6:00 Schmalz Room, KITCHENER CITY HALL Mark Paul Lori Trumper Tristan Wilkin Roberto Villamar While waiting for quorum to be reached, Laurie provided information on projects listed within the Business Plan that have been completed in the recent past. She advised that Kitchener has placed an impressive 19th out of 68 municipalities in overall rankings for the Open Cities Index 2016 from Public Sector Digest. Meeting began at 4:14, with Graham Jackson as chair. 1. Adoption of agenda The agenda for October 5, 2016 be approved by Compass Kitchener. Moved by Mark Paul, second by Pete Lennox. Passed. 2. Review of past minutes The minutes from September 7, 2016 be approved by Compass Kitchener. Moved by Pete Lennox, second by Lori Trumper. Passed. 3. Follow up to Minutes ■ Nothing at this time. Tristan joined the meeting (4:18 p.m.) 4. Engaged Citizens Subcommittee Question — Lynn Gazzola ■ No additional feedback was received from subcommittee. Revised draft to be shared prior to November meeting. Due to the limited input received on this item, Lynn suggested that it may be best to share this information with Josh Joseph to be considered with the Community Engagement Review rather than taken to council. ■ Laurie thanked Lynn for the work that has taken place on this, indicating prior to it moving forward, the full committee will need to support the recommendations suggested by the subcommittee, and with this, it can be shared from the full committee to Josh for consideration. ■ Lynn will update and share with committee with agenda circulation prior to next meeting. Group to provide input and agreement moving forward, then to be shared with Josh. Review Report Card 2016 Process, Report Card process for 2017 ■ Pete and Laurie reviewed their feedback on the process undertaken for the 2016 report card. The committee discussed the various items listed, asking questions and providing individual member input throughout the review. ■ The committee agreed that the feedback received at the Advisory Committee Gathering was beneficial, and can potentially be grown upon for future report cards. ■ The committee considered the amount of data contained in the binder and the process used to review data at the smaller group level with marks presented to the full committee. ■ Options surrounding surveying residents were discussed and considered by members of Compass Kitchener as much time and effort was put into this process. ■ The committee considered the report card's usefulness for the organization. Some members indicated they did not feel knowledgeable enough to be providing a mark on such a broad array of content. Through discussion, committee members were assured that it is their responsibility to be a citizen of the city, and provide feedback to the organization from a citizens perspective; they do not need to have all knowledge and be experts in all areas. Their perspective as a citizen is important to the organization. October 5, 2016 2 CITY OF KITCHENER ■ Committee members felt that the smaller groups responsible for reviewing each of the 5 focus areas within the strategic plan were more confident in the materials that they personally reviewed, however were less familiar with the content in the areas that they did not review. This could result in grading based on limited information. The committee considered addressing this concern through a more thorough review of the binder content by all committee members. ■ Mark Paul indicated he would be willing to commit to working on a subcommittee to further the development of the report card for 2017. 2017-2018 Draft Work Plan ■ Laurie provided a draft 2017 Work Plan for consideration. The final draft plan will be approved by the new committee, then taken forth to Council early in the new year. Input from existing members, given the knowledge gained in the last two years, is very helpful in guiding this work, and sharing it with new members in the new year. ■ She reviewed the three mandatory items in Compass Kitchener's Work Plan: Report Card, Community Survey, and Community Priorities, providing additional information on each item. Mark Paul has already indicated interest in participating with the Report Card; Lynn Gazzola and Lori Trumper both indicated interest in participating with the Community Survey; and Lori Trumper indicated interest in participating in the Community Priorities work. ■ Given the significance of the three mandatory items currently required in the next committee term, Compass Kitchener members would like to focus all efforts on these projects. Additional work plan items may be considered when the new committee comes together, and/or as necessary throughout the term. ■ Draft work plan to be brought forth to the November meeting, circulated with agenda, for current committee approval. Final approval will be given by the new committee in the new year, then taken forth to council. 7. Other Business ■ Nothing at this time. Committee closed at 6:10 p.m. Next meeting: November 2, 2016 Location: Schmalz Room Attendance: Corrpass Kitchener Attendance 15-16.xiE