HomeMy WebLinkAboutFCS-16-161 - T16-098 Dell Storage Expansion
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-11-21
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2016-10-17
REPORT NO.: FCS-16-161
SUBJECT: T16-098 Dell Storage Expansion
___________________________________________________________________________
RECOMMENDATION:
That Tender T16-098 Dell Storage Expansion, be awarded to Open Storage
Solutions Inc, London, Ontario, at their adjusted tendered price of $143,728.13,
plus H.S.T. of $18,684.66, for a total of $162,412.79.
BACKGROUND:
As part of the City of Kitchener’s business continuity work, a server systems failover
project was identified in the 2016 capital budget that provided funding for network and
server system upgrades to develop systems failover capabilities for the City’s critical
computer applications. This purchase of server storage hardware will be used to
improve service delivery and stability by providing fail over for critical applications from
City Hall to the Kitchener Operations Facility with minimal disruption to the City’s
business operations in the event of a disaster as well as enabling the ability to perform
maintenance on the infrastructure with less impact to application availability.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by thirteen (13) interested parties, and by the closing date of
Thursday October 6, 2016, two (2) tenders had been received.
The following tenders were received:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Adjusted
Bid Price Bid Price
Open Storage Solutions Inc.London ON $223,728.23 $162,412.79 *
Dell Canada Inc. North York ON $226,513.56 $164,073.69
Both tender submissions exceeded the available budget and as a result product
quantities were removed in order to bring the overall cost in line with the budget.
Removal of these items does not change the order of submitted bids. Additional
capacity can be added in the future as needed as future technology budgets allow.
The tender was reviewed by C. Hassarajani, Manager of Client Services, S.
Asmundson, Supervisor of Network Systems and R. Scott, Buyer who concur with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for
this tender is included within the approved capital budget. The estimated surplus (D) will
remain within the capital account to fund future upgrades/purchases.
Tender T16-098
Dell Storage Expansion
Estimated Cost for this Tender
T16-098 costs including HST $ 162,412.79
less: HST rebate on tender $ (16,155.04)
Net Cost Being Awarded $ 146,257.75 A
Projected Additional Costs $ -
Total Estimated Cost for this Tender $ 146,257.75 C
Budget for this Tender
Infrastructure Maintenance Capital Account $ 150,000.00 B
Estimated Surplus/(Deficit) for this Tender (B - C) $ 3,742.25 D
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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