HomeMy WebLinkAboutFCS-16-174 - T16-096 Architectural Hardware
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-11-21
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2016-11-02
REPORT NO.: FCS-16-174
SUBJECT: T16-096 Architectural Hardware
___________________________________________________________________________
RECOMMENDATION:
That Tender T16-096 Architectural Hardware, be awarded to Great Lakes
Architectural Hardware Inc., Kitchener, Ontario, at their tendered price of
$82,406.08, plus H.S.T. of $10,712.79, for a total of $93,118.87, for a one (1) year
term, with an option to renew for two (2) additional twelve (12) month terms.
BACKGROUND:
The City requires various architectural hardware supplies (doors, door frames, hinges,
locks, levers, etc.) for repairs and replacement at various City buildings.
This tender is based on fixed unit prices on an estimated representative sampling of
hardware supplies purchased over the previous year.
The average annual spend over the past three (3) years was $52,708.00 before taxes.
The actual spend will depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by nine (9) interested parties and by the closing date of Thursday
October 27, 2016, two (2) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Bid Price Corrected Bid
Price
William Knell & Company Ltd. Kitchener ON $81,595.33 $117,861.55
Great Lakes Architectural Hardware Inc. Kitchener ON $93,118.87 *
Tender prices were checked for mathematical errors and corrected accordingly.
The price for Architectural Hardware has decreased 6% from the 2016 contract.
The tender was reviewed by D. Hanby, Supervisor Facilities Management and R. Scott,
Buyer, who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating and capital accounts.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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