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HomeMy WebLinkAboutCouncil - 2016-11-14 SSPECIAL COUNCIL MINUTES NOVEMBER 14, 2016 CITY OF KITCHENER A special meeting of City Council was held at 12:48 p.m. this date, chaired by Mayor B. Vrbanovic with all members present. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. IN -CAMERA MEETING AUTHORIZATIONS Moved by Councillor Y. Fernandes Seconded by Councillor B. loannidis "That an in -camera meeting of City Council be held this date to consider a personal matter." Carried. The meeting then recessed at 12:49 p.m. and re -convened at 5:35 p.m., chaired by Mayor B. Vrbanovic with all members present. OPERATING BUDGET - DIRECTION Moved by Councillor S. Davey Seconded by Councillor S. Marsh "That the report of the Finance and Corporate Services Committee be adopted." Carried. 3. BY-LAW FOR THREE READINGS Moved by Councillor B. loannidis Seconded by Councillor D. Schnider "That leave be given the Mover and Seconder to introduce a by-law to confirm all actions and proceedings of the Council and that the same be taken as read a first, second and third times, be finally passed and numbered 2016-114 by the Clerk." Carried. On motion the meeting adjourned at 5:36 p.m. ,, ...... ...................... MAYOR CLERK SPECIAL COUNCIL MINUTES NOVEMBER 14, 2016 - 192- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL Iali•/e1ki191W 1i•UZK97:1191MiNIZ&y:I:IUIy*YKe]khIkhl11a1:11:11112 That staff be directed to report and / or take appropriate action on the following matters arising from the November 14, 2016 special Finance and Corporate Services Committee meeting relative to the 2017 Operating Budget, as outlined in the chart below: pivIslon/Arm Topic Action Provide more detail on the restatements as Restatements outlined on the Summary of Budget Changes FINANCIAL by Division Chart PLANNING Provide a listing of all capital closeouts, Capital Closeouts including the amount and reason for closeout. Prepare an Issue Paper to explain the difference between the future liability estimate received by WSIB ($15M) and what the actuarial estimates as noted in City of Kitchener's financial statements (2015 FS updated estimate $7,104,900). Include a HUMAN Workplace Safety comparison to neighbouring municipalities, RESOURCES Insurance Board complete with information about when (WSIB) liabilities were last updated and if there are any calculation methodology differences, as well as additional things the City can do to mitigate risk of new claims and what advocacy work is being done by the City and municipal organizations to mitigate WSIB claims increasing. OPERATIONS Operations Service Explain how the Operations Service Growth Growth figure was determined. COMMUNITY Explain why the August 2016 variance report SERVICES August Departmental listed a departmental surplus of $627,000. DEPARTMENT Surplus which is now projected to be year-end surplus of $125,000. Creative Enterprise Investigate and provide follow up on whether CAO Initiative (CEI) a financial report was prepared by CEI ADMINISTRATION Funding following its disbandment and circulate it to Council. Provide an Issue Paper including 2 scenarios on how to fund if a Councillor needed the services of an integrity office and the impacts Options for Integrity of each scenario 1) Attach budget, 2) Do not LEGISLATED Commissioner with attach budget - but still have a limit per SERVICES Councillor. scenarios Include in the Issue Paper the number of times of member of Council has declared a conflict over the last 5 to 10 ears. Request a financial report from the Chamber ECONOMIC Chamber of of Commerce on how the contributions to the DEVELOPMENT Commerce Physician and Specialist Recruitment programs are used. Tier 2 Grants Funding Circulate Council's direction about transferring ARTS & CULTURE 2016 Arts Sustainability funding for small and emerging entities to Tier 2 Grants in 2016. SPECIAL COUNCIL MINUTES NOVEMBER 14, 2016 - 193- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL Customer Provide a report, outside of the budget CORPORATE CALL Relationship process, covering the benefits achieved by CENTRE Management (CRM) implementing the new Customer Relationship system Management system KITCHENER Year end Projections Provide year end projections for Final Budget PUBLIC LIBRARY Da Technical Standards Report back to council the number of & Safety Authority Technical Standards & Safety Authority GAS UTILITY TSSA Infractions TSSA legislative infractions per year Gas Market Supply Report back to Council the supply gas market Rates rates and what portion of the portfolio is fixed. Prepare further information that includes the lost revenue figures pertaining to the School Boards as well as the amounts that are STORMWATER Lost revenues for the rebated to places of worship. UTILITY School Board and places of worship. The follow-up should also Include information about the practice of other municipalities and whether there is a fee for applying for the rebate program. Provide an Issue Paper that would investigate Comparison of Utility the costs of utilities in other parts of the world Costs - specifically (Europe) compared to the costs in the Region of Waterloo. Provide an Issue Paper updating the current State of the state of the infrastructure - what was Infrastructure planned/what was accomplished/what was not WATER / implemented/ what is projected to be done SANITARY / with the proposed increases. Provide an Issue Paper summarizing a 10 STORMWATER UTILITIES year projection on what Utility rates will be 10 year projection for given the current Accelerated Infrastructure Utility Rates Replacement Program (AIRP) plan - include what the average household will pay over the 10 years. Provide an Issue Paper summarizing how a one-time infusion of funding, whether sale of One -Time Transfer asset or debt could impact future rates and could the rate impact be spread out over multiple years. Prepare an Issue Paper on transferring the $109,000. not required for DPPCC operations COMMUNITY Doon Pioneer Park to fund the capital shortfall for DPPCC. PROGRAMS & Community Centre SERVICES (DPPCC) The Issue Paper should include information on the financial pressures related to the DPPCC expansion.