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Home My WebLink AboutCouncil - 2016-11-21 S61,x91 Fill IWK9lILI:N10khIIki Lei 9�1 NOVEMBER 21, 2016 CITY OF KITCHENER A special meeting of City Council was held at 4:09 p.m. this date, chaired by Mayor B. Vrbanovic with all members present. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. 1. APPOINTMENTS TO BOARDS AND COMMITTEES Council considered Finance and Corporate Services Department report FCS -16-178 (C. Tarling) regarding the Nominating Committee's suggested list of candidates for the 2016 — 2018 Advisory Committee vacancies. Mayor B. Vrbanovic noted that recommendations for appointments to the Centre in Square and Kitchener Housing Inc. Boards will be presented at a future meeting. Council considered the appointment of the Chairs and Vice -Chairs to the Standing Committees of Council using the approved nomination and voting procedures. The following were nominated for Chair of the Community and Infrastructure Services Committee: Councillors B. loannidis and Y. Fernandes. Councillor B. loannidis was appointed as Chair. The following were nominated for Vice -Chair of the Community and Infrastructure Services Committee: Councillors S. Marsh and Y. Fernandes. Councillor S. Marsh was appointed as Vice -Chair. Councillor Z. Janecki left the meeting at this time. The following were nominated for Chair of the Finance and Corporate Services Committee: Councillors S. Davey and J. Gazzola. Councillor S. Davey was appointed as Chair. The following were nominated for Vice -Chair of the Finance and Corporate Services Committee: Councillors D. Schnider and J. Gazzola. Councillor D. Schnider was appointed as Vice -Chair. The following were nominated for Chair of the Planning and Strategic Initiatives Committee: Councillors P. Singh and Y. Fernandes. Councillor P. Singh was appointed as Chair. The following were nominated for Vice -Chair of the Planning and Strategic Initiatives Committee: Councillors K. Galloway-Sealock, Y. Fernandes and J. Gazzola. Councillor K. Galloway-Sealock was appointed as Vice -Chair. Council considered the appointments of members to the various Advisory Committees and Boards using the approved nomination and voting procedures. The appointments as approved are attached to, and form part of, these minutes. In response to a question from Council, Ms. C. Tarling, Director, Legislated Services and City Clerk, explained the approved process requires a Council Member to accept a nomination before their name can be put forward as a candidate for a Committee appointment. Councillor S. Marsh recommended appointing two alternate citizen members to the Arts and Culture Advisory Committee in addition to the recommended candidates. Moved by Councillor S. Marsh Seconded by Councillor Y. Fernandes "That in addition to the recommended candidates, Lori Thompson and Deb Westman be appointed as alternate members to the Arts and Culture Advisory Committee." Carried. Councillor Z. Janecki re-entered the meeting at this time. Moved by Councillor Y. Fernandes Seconded by Councillor S. Marsh "That in addition to the recommended candidates, Amber Sare be appointed as an alternate member to Compass Kitchener." Carried. SPECIAL COUNCIL MINUTES NOVEMBER 21, 2016 - 195-CITY OF KITCHENER Moved by Councillor S. Marsh Seconded by Councillor Y. Fernandes “That Leyton Collins be appointed as an alternate member to Compass Kitchener.” Carried. Council requested the Nominating Committee consider recommending alternates for the Advisory Committees in the future. Moved by Councillor Y. Fernandes Seconded by Councillor S. Marsh “That notwithstanding the Terms of Reference for the Cycling and Trails Advisory Committee restricting citizen members to 11, 12 members of the community- at-large be appointed; and, That in addition to the recommended candidates, Tim Mollison be appointed to the Cycling and Trails Advisory Committee.” Carried. Council noted the Downtown Action and Advisory Committee has a number of vacancies in the business and building owner sectors. Council directed the Downtown Action and Advisory Committee to review the current membership balance among the sectors and recommend possible changes to the Committee’s Terms of Reference to the Nominating Committee. Councillor Y. Fernandes advised the Environment Committee frequently has issues with quorum and recommended adding an additional member. Moved by Councillor Y. Fernandes Seconded by Councillor S. Marsh “That notwithstanding the Terms of Reference for the Environmental Committee, 12 members of the community- at- large be appointed; and, That, in addition to the recommended candidates, Edward Saxon be appointed to the Environmental Committee.” Carried. Moved by Councillor S. Davey Seconded by Councillor B. Ioannidis “That notwithstanding the Terms of Reference, three Councillors be appointed to Heritage Kitchener.” Carried. The following Councillors were nominated for Heritage Kitchener: Councillors Z. Janecki, B. Ioannidis, J. Gazzola and P. Singh. Councillors B. Ioannidis, J. Gazzola and P. Singh were appointed to Heritage Kitchener. Moved by Councillor Y. Fernandes Seconded by Councillor S. Marsh “That in addition to the recommended candidates, Russ Parnell (Building Industry) and Chris Farley (Historian), be appointed to Heritage Kitchener.” Carried. The following individuals were nominated for the Property Standards Committee: Karen Taylor- Harrison, Kristy Schneider, Barb Blunden, Terry Boutilier, Christina Rooney, Brendan Levanto, and Michael Pulley. Christina Rooney, Terry Boutilier, Kristy Schneider, and Michael Pulley were appointed to the Property Standards Committee. SPECIAL COUNCIL MINUTES NOVEMBER 21, 2016 - 196-CITY OF KITCHENER Moved by Councillor P. Singh Seconded by Councillor B. Ioannidis “That notwithstanding the Terms of Reference, two Councillors be appointed to the Kitchener In Bloom Committee.” Carried. The following were nominated as members for the Kitchener In Bloom Committee: Councillors P. Singh, Z. Janecki and Y. Fernandes. Councillors P. Singh and Y. Fernandes were appointed to the Committee. The following were nominated as members for the Oktoberfest Advisory Council: Councillors D. Schnider, Z. Janecki and B. Ioannidis. Councillors D. Schnider and B. Ioannidis were appointed to the Oktoberfest Advisory Council. Councillor J. Gazzola left the meeting at this time. It was noted that accordance with Clause 5 (a) of Council Policy 1 -63 (Appointments to Boards and Committees), a resolution approved by a two-thirds majority vote is required to appoint an individual to an advisory committee or board who has already served the maximum 8 consecutive years. Moved by Councillor Y. Fernandes Seconded by Councillor K. Galloway-Sealock “"That notwithstanding the provisions of Clause 3.3 of Council Policy 1 -63 (Appointments to Boards and Committees), Council hereby confirms the following appointments in excess of the maximum allowable years of service; namely: Mark Bingeman – Economic Development Advisory Committee; Jeremy Auger - Economic Development Advisory Committee; and, Bob McColl – Kitchener Housing Inc. Board.” Carried. Council was in receipt of correspondence from Mr. J. Van Ooteghem, President, Kitchener Power Corporation, dated October 17, 2016, requesting that Council consider the appointment recommendations of the Kitchener Power Corporation Board of Directors Nominating Committee. Accordingly, the current terms of Councillors F. Etherington and K. Galloway-Sealock were extended to March 15, 2017. The following Councillors were nominated to the Kitchener Power Corporation Board of Directors: Councillors B. Ioannidis, S. Davey and Z. Janecki. Councillors S. Davey and B. Ioannidis were appointed to the Kitchener Power Corporation Board of Directors for a term from March 16, 2017 to May 31, 2018. And finally, Messrs. Dave Schnarr and James Phillips were appointed to the Board of Directors for a further term of January 1, 2017–May 31, 2018. Moved by Councillor B. Ioannidis Seconded by Councillor S. Marsh “That that appointments to various Committees and Boards made this date be hereby confirmed.” Carried. The appointments as approved are attached to, and form part of, these minutes. SPECIAL COUNCIL MINUTES NOVEMBER 21, 2016 -197- CITY OF KITCHENER 2. IN -CAMERA MEETING AUTHORIZATION Moved by Councillor F. Etherington Seconded by Councillor D. Schnider "That an in -camera meeting of City Council be hold immediately following this special meeting to consider a land acquisition / disposition matter." Carried On motion the meeting adjourned at 6:01 p.m. ........... ...... .. .... .... .. .... .. CLERK . ... ... .... .... ....... ....... ................................................................ e �" MAYOR CLERK SPECIAL COUNCIL MINUTES NOVEMBER 21, 2016 - 198-CITY OF KITCHENER CITY OF KITCHENER APPOINTMENTS FOR THE YEAR 2017 N.B. The Mayor is ex-officio on most Boards/Committees and is therefore not listed on each. A. STANDING COMMITTEES OF COUNCIL (Established by Council Policy # I-130) 1. Community & Infrastructure Services Committee Term: 1 year Note: Appointment of Chair and Vice-Chair only. 2016 2017 Councillor K. Galloway-Sealock (C) Councillor B. Ioannidis (C) Councillor D. Schnider (V-C) Councillor S. Marsh (V-C) 2. Finance & Corporate Services Committee Term: 1 year Note: Appointment of Chair and Vice-Chair only. 20162017 Councillor S. Davey (C) Councillor S. Davey (C) Councillor S. Marsh (V-C) Councillor D. Schnider (V-C) 3. Planning & Strategic Initiatives Committee Term: 1 year Note: Appointment of Chair and Vice-Chair only. 20162017 Councillor P. Singh (C) Councillor P. Singh (C) Councillor B. Ioannidis (V-C) Councillor K. Galloway- Sealock (V-C) SPECIAL COUNCIL MINUTES NOVEMBER 21, 2016 - 199-CITY OF KITCHENER B. SPECIAL COMMITTEES OF CITY COUNCIL 1. Animal Designation Appeal Committee Term: 2 years Meet: monthly, Mondays a.m. 20162017 Councillor Y. Fernandes Councillor Y. Fernandes Councillor D. Schnider Councillor S. Marsh – Alt Councillor S. Marsh - alt Councillor J. Gazzola – Alt 1 rep - K-W Kennel Club1 rep - K-W Kennel Club Note: Appointees to the Committee are normally those appointed to the Dog Designation Appeal Committee 2. Arts and Culture Advisory Committee Term: 2 years rd Meet: 3 Tuesday, 4 p.m. 1 member of Council 1 youth member (age 18-30) 2 arts organization representatives 1 arts educator 2 practising artists (any discipline) 5 citizens at large who have an interest in the arts 20162017 Councillor D. Schnider Councillor D. Schnider Shirley Madill Shirley Madill Shantal Myers Sam Varteniuk D. Morton Michelle Gnutzman Wayne Addison Pam Patel Kristy Smith Lydia Workman Mark Derro Aaron Francis Danielle Deveau Judy Allred Eric Rumble Bob Egan Sam Varteniuk Julie Soulis Linda Zensner Linda Zensner Judy Allred Danielle Deveau Kate Swift Lori Thompson – Alt #1 Deb Westman – Alt #2 SPECIAL COUNCIL MINUTES NOVEMBER 21, 2016 - 200-CITY OF KITCHENER B. SPECIAL COMMITTEES OF CITY COUNCIL 3. Committee of Revision Term: 1 year Meet: as required 20162017 Councillor Z. Janecki Councillor Z. Janecki Councillor D. Schnider Councillor D. Schnider Councillor J. Gazzola Councillor J. Gazzola Councillor Y. Fernandes Councillor B. Ioannidis Councillor B. Ioannidis - alt Councillor K. Galloway-Sealock - Alt 4. Compass Kitchener Term: 2 years st Meet: 1 Wednesday, 4 p.m. all Members of Council 8-12 community at large members representing various sectors including: healthy community sectors (environmental, economic, social) and population segments (youth, racialized, etc.) 20162017 Fadi Abd-Ulhamid Courtney Arseneau Nathan Dorsch Tangul Bilgehan Lynn Gazzola Jeff Brown Graham Jackson Lynn Gazzola Peter Lennox Adam Hammoud Mark Paul Mark Paul Lori Trumper John Schitka Tristan Wilkin Judy Stephens-Wells Kirk Zurell Lori Trumper Robert Villamar Roberto Villamar Lisa Hallman Birgit Heilig Amber Sare – Alt #1 Leyton Collins – Alt #2 SPECIAL COUNCIL MINUTES NOVEMBER 21, 2016 - 201-CITY OF KITCHENER B. SPECIAL COMMITTEES OF CITY COUNCIL 5. Cycling and Trails Advisory Committee Term: 2 years nd Meet: 2 Tuesday, 4 p.m. 1 Member of Council 11-13 members of the community at large 20162017 Councillor Y. Fernandes Councillor Y. Fernandes Terry Boutilier Erich Bliefert Lee Chandler Daniel Brotherston Daniel Hoshowsky Marcus Drasdo Darren Kropf Coleen Even Mike Boos Kristen Fox Marcus Drasdo Daniel Hoshowsky Paulina Rodriguez Briton Jenner Collin Branton Robin Mazumder Kristin Fox Monika Oviedo Gregory Evans Laura Paprocki Paulina Rodriguez Justin Williams Kendra Young Tim Mollison 6. Dog Designation Appeal Committee Term: 2 years Meet: monthly, Mondays a.m. 20162017 Councillor Y. Fernandes Y. Fernandes Councillor D. Schnider S. Marsh – Alt Councillor S. Marsh - alt J. Gazzola – Alt 1 rep – KW Kennel Club 1 rep – K-W Kennel Club SPECIAL COUNCIL MINUTES NOVEMBER 21, 2016 - 202-CITY OF KITCHENER B. SPECIAL COMMITTEES OF CITY COUNCIL 7. Downtown Action & Advisory Committee Term: 2 years th Meet: 4 Thursday, 4 p.m. Councillor – Ward 9 Councillor – Ward 10 5 City residents 5 Downtown Business Representatives 5 Downtown Building Owners or Local Developers Executive Director of Downtown Kitchener BIA 20162017 Councillor F. Etherington Councillor F. Etherington Councillor S. Marsh Councillor S. Marsh Melissa Bowman Melissa Bowman Dean Knipfel Amina Gilani Jessica Kropf Reuben Grin David Harmes Kevin Muir Alexis Hunt Brian Santos Brian Santos Scott Thomson Scott Thomson Brad Watson Martin Timmerman Erin Atchison Bryan Gracan Zenia Horton (business) Christine Clark - DT business George Trihenea (business) Bryn Ossington - DT business Andre Chin (business) Doug Freure – DT business Mallory Wheldon (owner/dev) Don Zehr (owner/dev) Kitchener Downtown BIA Executive Director Amina Gilani Tyson Bond David Harmes Craig Beattie Frank Voisin Kitchener Downtown BIA Executive Director SPECIAL COUNCIL MINUTES NOVEMBER 21, 2016 - 203-CITY OF KITCHENER B. SPECIAL COMMITTEES OF CITY COUNCIL 8. Economic Development Advisory Committee Term: 4 years th Meet: 4 Wednesday, 11 a.m. 3 Members of Council 1 community-at-large representative 1 representative from each of the following business sectors: High Tech Manufacturing ICI Realtor Marketing Financial (Banking) Health Sciences Downtown Retail Downtown Office Owner Education Consultant Industry Hospitality/Convention/TourismArts & Culture Major Retail (outside Housing Development Labour Council of Downtown) 20162017 Councillor S. Davey Councillor S. Davey Councillor P. Singh Councillor P. Singh Councillor B. Ioannidis Councillor B. Ioannidis Ashley Reid (at large) Margaret Johnston (At Large) Johanna Classon-Romero Sandra O’Hagan (At Large) (at large) Philip Jones (High Tech) Keith Summers (At Large) Jeremy Auger (High Tech) Geoffrey Guin (At Large) Thusenth Dhavaloganathan Jeremy Auger (High Tech) (High Tech) Glenn Koehler (Marketing) Barclay Whittaker (Marketing) Darrin Snider (Consultant) Andrew Head (Consultant) Cory Ernst (Major Retail – Outside Vacant (Major Retail – Outside of of Downtown) Downtown) Adrian Conrad (Office Owner) Vacant (Office Owner) Mark Bingeman Mark Bingeman (Hospitality / Tourism) (Hospitality/Tourism) Jamie Yantzi (Health Care) Vacant (Health Sciences) Rebecca Short (Arts & Culture) Johanna Classon-Romero (Arts & Culture) Mark Hopkins (ICI Realtor) Barry Lowry (ICI Realtor) Jeff Hoekman (Education) Mark Derro (Education) Hani Naamani (Manufacturing) Vacant (Housing) Kevin Fergin (Housing) Vacant (Manufacturing) 1 rep – Downtown Retail Anthony Zammit (Downtown Retail) 1 rep – Labour Council Vacant (Labour Council) 1 rep – Financial Services Mark Paleczny (Financial) SPECIAL COUNCIL MINUTES NOVEMBER 21, 2016 - 204-CITY OF KITCHENER B. SPECIAL COMMITTEES OF CITY COUNCIL 9. Environmental Committee Term: 2 years rd Meet: 3 Thursday, 4 p.m. 1 member of Council 10-11 community-at-large members 20162017 Councillor Y. Fernandes Councillor Y. Fernandes Tina Belanger Tina Belanger Stacey Danckert Stacey Danckert Tia Driver Tia Driver Cynthia Gaetani Cynthia Gaetani John Jackson Jordan Gray Katarina Milicic John Jackson Steve Bongelli Rita Joneja Erika Skopec Katharina Milicic Erika Skopec Erin Kelly Laine Bourassa Edward Saxon 10. Grand River Accessibility Advisory Committee Term: 1 year th Meet: 4 Thursday, 1:30 p.m. 20162017 Councillor K. Galloway-Sealock Councillor S. Marsh (December 2016 – June 2017) Councillor K. Galloway-Sealock (July 2017 – November 2017) SPECIAL COUNCIL MINUTES NOVEMBER 21, 2016 - 205-CITY OF KITCHENER B. SPECIAL COMMITTEES OF CITY COUNCIL 11. Heritage Kitchener Term: 2 years st Meet: 1 Tuesday, 4 p.m. 1 member of Council 5-7 sector-specific members (architect, building industry, planner, historian, museum specialist or conservator, landscape specialist, archaeologist) 2-3 community-at-large members (demonstrated interest in preservation of architectural/historical heritage) 1 representative from each of the City’s designated Heritage Conservation Districts 20162017 Councillor Z. Janecki Councillor J. Gazzola Councillor B. Ioannidis Councillor P. Singh Chrissy Zalagenas Megan Bell Kim Huxted Martin Timmerman Steve Strohack Steve Burrows (Architect) Slavko Miladinovic Steven Thomson (Historian) Peter Ciuciura (Architect) Slavko Miladinovic – Victoria Park Stephen Thomson (Planner) HCD Steve Hamoen (Upper Doon HCD) Ashley Reid (Planner) Grayson Zeilstra Chris Farley (Historian) Peter Ciuciura (Building Industry) Vacant (Conservator) Brian Page (Landscape Specialist) Russ Parnell (Building Industry) 1 rep - Planner Vacant (Landscape Specialist) 1 rep – Conservator Vacant (Archaeologist) Steve Hamoen (Upper Doon HCD) 1 rep – St. Mary’s HCD Vacant(St. Mary’s HCD) 1 rep – Civic Centre HCD Danielle Laurin (Civic Centre HCD) 1 rep - Archaeologist Steve Burrows – Victoria Park HCD 12. Property Standards Committee Term: 2 years th Meet: 4 Wednesday, 2 p.m. At least 3 persons who either reside, work or own property in the City 20162017 Karen Taylor-Harrison Christina Rooney Christina Rooney Terry Boutillier Kevin Young Kristy Schneider Margaret Johnston Michael Pulley SPECIAL COUNCIL MINUTES NOVEMBER 21, 2016 - 206-CITY OF KITCHENER B. SPECIAL COMMITTEES OF CITY COUNCIL 13. Safe & Healthy Community Advisory Committee Term: 2 years st Meet: 1 Thursday, 4 p.m. 1 member of Council (minimum) 2-7 members from community at large 1 resident of Downtown Ward (either Ward 9 or 10) 2 suburban residents 1 representative of Waterloo Regional Police Service 1 representative of Waterloo Region Crime Prevention Council 20162017 Councillor D. Schnider Councillor D. Schnider Councillor S. Marsh Councillor S. Marsh LauraLee Roberts Councillor Z. Janecki Doug McKlusky Tricia Smith (Ward 9/10 resident) Jeff Pelich Wasai Rahimi (Suburban) Andrew Bieronski Steve Bongelli (Suburban) Greg Albert (Sports / Elizabeth Clarke Recreation) Elizabeth Clarke (Social Mike Farwell Services) Ammori Ganem-Mohamed Abdul Rahimi Amy Venner (Social Services) Chris Letizi Darwin Witmer (Law Julie Nicholls Enforcement) Brian Page (Land Use Planning) 1 rep – Waterloo Regional Police 1 rep – Waterloo Region Service Police Service 1 rep – Waterloo Region Crime 1 rep – Waterloo Region Crime Prevention Council Prevention Council SPECIAL COUNCIL MINUTES NOVEMBER 21, 2016 - 207-CITY OF KITCHENER C. BOARDS 1. Centre In The Square Inc. – Board of Directors Term: 3 yrs (Council) Term: 3 yrs (Citizen) Meet: Bi-monthly, Wednesday Appointments to the Centre in the Square Board of Directors were deferred to a future meeting of Council. 2. Kitchener Housing Inc. Board of Directors Term: 3 years (Citizen) 4 years (Council) Meet: 3rd Wednesday, 4 pm 2016 2017 Mayor B. Vrbanovic Mayor B. Vrbanovic Councillor F. Etherington Councillor F. Etherington Councillor B. Ioannidis Councillor B. Ioannidis Andre Chin Bob McColl Preet Kohli Vacancy Ted Bleaney Mike Seiling Richard Parent Bob McColl term expiring Lisa Keys term expiring Note: Two community directors to be recommended by KHI Nominating Committee 3. Kitchener Power Corporation – Board of Directors Meet: bi-monthly 2016 2017 Mayor B. Vrbanovic Mayor B. Vrbanovic Councillor F. Etherington Councillor F. Etherington extended to March 15, 2017 Councillor K. Galloway-Sealock Councillor K. Galloway-Sealock extended to March 15, 2017 Dave Schnarr James Phillips Councillor S. Davey term of March 16, 2017 – May 31, 2018 Councillor B. Ioannidis term of March 16, 2017 – May 31, 2018 Dave Schnarr term of Jan 1, 2017 – May 31, 2018 Note:Seat will become vacant upon the date that James Phillips any elected official ceases to be a member of the term of Jan 1, 2017 – May 31, 2018 municipal Council. SPECIAL COUNCIL MINUTES NOVEMBER 21, 2016 - 208-CITY OF KITCHENER D. OTHER APPOINTMENTS 1. Kitchener-Waterloo Art Gallery - Board of Directors Term: 1 year rd Meet: 3 Tuesday 12 p.m. 20162017 Councillor S. Marsh Councillor S. Marsh 2. Grand River Hospital – Board of Trustees Term: 1 year th Meet: 4 Tuesday, 4 p.m. 20162017 Councillor Z. Janecki Councillor Z. Janecki 3. Homer Watson House Foundation Term: 1 year Meet: last Tuesday, 6p.m. 20162017 Councillor Y. Fernandes Councillor Y. Fernandes 4. Horticultural Society - Kitchener - Board of Directors Term: 1 year nd Meet: 2 last Tuesday, 7 p.m. 20162017 Councillor Y. Fernandes Councillor Y. Fernandes 5. Huron Natural Area Joint Ventures Committee Term: 1 year Meet: TBD 20162017 Councillor K. Galloway-Sealock Councillor K. Galloway- Sealock Councillor Y. Fernandes Councillor Y. Fernandes 6. Kitchener In Bloom Committee Term: 1 year 2016 2017 Councillor P. Singh Councillor P. Singh Councillor Y. Fernandes 7. Multicultural Centre of K-W Board of Directors Term: 1 year Meet: AGM only 2016 2017 Councillor S. Marsh Councillor S. Marsh SPECIAL COUNCIL MINUTES NOVEMBER 21, 2016 - 209-CITY OF KITCHENER D. OTHER APPOINTMENTS 8. Oktoberfest Inc. - Advisory Council - K-W Term: 1 year Meet: Monthly, Tuesday 12 p.m. 20162017 Councillor B. Ioannidis Councillor B. Ioannidis Councillor D. Schnider Councillor D. Schnider 9. Wilfrid Laurier University - Board of Governors Term: 1 year Meet:Quarterly 20162017 Councillor K. Galloway-Sealock Councillor P. Singh