HomeMy WebLinkAboutFCS-16-191 - T16-038 Printing of the City's Active Kitchener Magazine
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-12-12
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: All
DATE OF REPORT: 2016-12-07
REPORT NO.: FCS-16-191
SUBJECT: T16-038 Printing of the City's Active Kitchener Magazine
___________________________________________________________________________
RECOMMENDATION:
That Tender T16-038 Printing of the City's Active Kitchener Magazine, be awarded
to Webnews Printing Inc., North York, Ontario, at their tendered price of
$80,827.74, plus H.S.T. of $10,507.60., for a total of $91,335.34, for a one (1) year
term, with an option to renew for four (4) additional twelve (12) month terms.
BACKGROUND:
Active Kitchener is a publication designed to help residents take part in activities that
contribute to a healthy lifestyle and participation and involvement in the community. It
includes information about activities, opportunities, registration and services that
support residents’ ability to participate directly and indirectly in city programs (including
those offered by our neighbourhood associations and community partners).
The average annual spend over the past three (3) years was $92,517.47, before taxes.
The actual spend will depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by seven (7) interested parties and by the closing date of Thursday,
November 17, 2016, four (4) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received: Bid Price
Webnews Printing Inc. North York ON $ 91,335.34*
Ricter Web Printing Ltd Brantford ON $101,688.70
McLaren Press Graphics Ltd. Gravenhurst ON $106,113.27
Metroland Media Group Ltd Willowdale ON $110,203.58
The price for Printing of City Magazines has decreased 19% from the 2016 contract.
The tender was reviewed by N. Amaral, Manager, Digital Media and Creative Services
and S. Rudak, Buyer, who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the
upset limit is within the funding available (B) for this project. Funding for this project is
included within the proposed operating budget. The estimated surplus (D) will remain
within the account to fund delivery of the publication.
Estimated Cost for this Phase of Work
Tender T16-038 costs, including HST 91,335
less: HST rebate on tender (9,085)
Net Cost Being Awarded 82,250 A
Projected Costs
Estimated Cost for this Phase of Work $ 82,250 C
2017 Funding Available for this Tender $106,700 B
24,450 D
Estimated Surplus for this Phase of Work (B - C)
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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