HomeMy WebLinkAboutFCS-16-185 - T16-099 One (1) Emergency Rescue Apparatus
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-12-12
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2016-11-16
REPORT NO.: FCS-16-185
SUBJECT: T16-099 One (1) Emergency Rescue Apparatus
___________________________________________________________________________
RECOMMENDATION:
That Tender T16-099 One (1) Emergency Rescue Apparatus, be awarded to Metz
Fire & Rescue, Guelph, Ontario, at their tendered price, in US dollars, of
$581,762., plus H.S.T. of $75,629.06, for a total of $657,391.06 USD.
BACKGROUND:
One (1) emergency rescue apparatus (unit 4525) was approved for replacement in the
2016 Fire Department Fleet Capital Forecast. Production time for the emergency rescue
apparatus is approximately ten (10) months. The apparatus being replaced (unit 4525)
is sixteen years old with a sixteen-year life cycle. This unit will be sold upon receipt of
the new apparatus (expected delivery is the third quarter of 2017).
Every vehicle that has reached its expected life-cycle is evaluated on age, body, motor,
transmission, and mechanical equipment specific to fire operations. After an
assessment is complete, if the vehicle is deemed too costly to operate and maintain, it
is scheduled to be replaced.
The emergency rescue apparatus (unit 4525) being replaced does not exhibit safety
features that are present in modern day apparatuses, such as airbags, stability control,
and rollover protection. In addition, this new apparatus has long term warranties (10
years engine and drive train) which will help to reduce the total cost of ownership.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by four (4) interested parties, and by the closing date of Thursday,
November 10, 2016, three (3) tenders had been received.
Tenders were reviewed by B. Gilmore, Deputy Fire Chief, D. Coghlin, Master Mechanic
– Firefighter and R. Scott, Buyer, who concur with the above recommendation.
The following tenders were received:
Bid Price
Metz Fire & Rescue Guelph ON $657,391.06 USD *
ResQtech Systems Inc.Woodstock ON $749,755.00 USD
Darch Fire Incorporated Ayr ON $750,772.27 USD
Tender pricing was requested in US dollars in order to obtain competitive bids without
additional margins being added to account for currency fluctuations.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the
upset limit is within the funding available (B) for this project. Funding for this project is
included in the approved capital budget. The estimated surplus (D) will remain in the
account to fund future vehicles and equipment.
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Financial Summary for Tender T16-099
Emergency Rescue Apparatus
Estimated Cost *
Tender T16-099 costs, including HST in US Dollars 657,391.06
Exchange Rate at November 16, 2016 1.34
Tender T16-099 costs, including HST converted to CDN 880,904.20
less: HST rebate on tender (87,622.67)
Net Cost Being Awarded 793,281.36 A
Costs Incurred to Date -
Projected Costs for Equipment to Outfit the Vehicles 264,650.00
Estimated Cost* $ 1,057,931.36 C
Budget for the above vehicles and equipment
Fire – Major Equipment/Fleet 1,060,000.00
Total Budget for these Vehicles $ 1,060,000.00 B
Estimated Surplus (B - C) 2,069.00 D
*This tender is in US currency and has been converted to CDN currency using the Nov
16, 2016, exchange rate of 1.34. The actual cost will be based on the exchange rate at
the time of delivery.
Metz Fire & Rescue’s HST number (for recovery purposes) is 888616240 RT0001.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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