HomeMy WebLinkAboutFCS-16-184 - T16-097 Telecommunications - Primary Rate Interface (PRI) Services
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-12-12
SUBMITTED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Michelle Palmer, Director of Supply Services
519-741-2200 ext. 7214
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2016-11-10
REPORT NO.: FCS-16-184
SUBJECT: T16-097 Telecommunications – Primary Rate Interface (PRI)
Services
___________________________________________________________________________
RECOMMENDATION:
That Tender T16-097 Telecommunications – Primary Rate Interface (PRI) Services,
be awarded to Rogers Communications Canada Inc., Brampton, Ontario, at their
tendered price of $72,480., plus H.S.T. of $9,422.40, for a total of $81,902.40, for a
two (2) year term, with an option to renew for one (1) additional two (2) year term.
BACKGROUND:
The City uses Primary Rate Interface (PRI) services to provide our main
telecommunications connections to the public telephone network. These services have
typically been provided by Bell Canada but due to available competition through new
technology options for these services and the need for the City to look to add new
features that will improve the resiliency of our telecommunications services; the City
recently released a tender for these services.
As part of the business continuity planning completed in recent years, it was identified
that our inbound telecommunications calls would benefit from having the ability to fail
over to a remote site in the event of a telecommunications provider disruption or a
hardware failure in our telephone system. The PRI services within this contract will
provide that level of continuity ensuring that calls to the City’s main lines (e.g. Corporate
Contact Centre and 741-2200) can always be answered.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The annual spend for these PRI services in 2015 is $70,167.60 before taxes.
The actual spend will depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by ten (10) interested parties and by the closing date of Thursday
October 27, 2016, six (6) tenders had been received.
The following tenders were received:
Bid Price
Rogers Communications Canada Inc. (Bid 1) Brampton ON $ 81,902.40 *
Rogers Communications Canada Inc. (Bid 2) Brampton ON $106,446.54
TELUS Communication Company Toronto ON $109,808.88
Bell Canada (Bid 1) Mississauga ON $111,924.24
Zayo Canada Inc. Toronto ON $113,096.91
Bell Canada (Bid 2) Mississauga ON $157,411.53
The estimated annual cost for the PRI and related telecommunications services has
decreased approximately 42% from the previous year.
The tender allowed for vendors to submit bids that interface to our telecommunications
systems using PRI services with options on equipment and technology used to
provision the services. This enabled vendors to submit multiple bid options.
The tenders were reviewed by C. Hassarajani, Manager of Client Services, R. Cator,
Telecommunications Analyst, and M. Palmer, Director of Supply Services, who concurs
with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
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FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this tender is included within the approved reserve budget. The estimated surplus
(D) will remain within the Telephone Reserve Fund to fund future purchases.
T16-097
Telecommunications - Primary Rate Interface (PRI) Services
Estimated Cost for this Tender
T16-097 costs including HST 81,902.40
less: HST rebate on tender (8,146.75)
Net Cost Being Awarded 73,755.65 A
Projected Additional Costs -
Total Estimated Cost for this Tender $ 73,755.65 C
Budget for this Tender
Telephone Reserve Fund $ 140,000.00 B
Estimated Surplus for this Tender (B - C) 66,244.35 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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