HomeMy WebLinkAboutKit Housing - 2016-04-20
Minutes
Board of Directors Meeting
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Wednesday, April 20, 2016
11 Weber Street W Kitchener
PRESENT: B. McColl (Chair)
Directors: A. Chin, P. Kohli, F. Etherington, R. Parent, L.
Keys
General Manager: L. Trumper
Manager of Accounting: S. Heide
Manager of Facilities: I. Anghel
Account Analyst: C. Suciu
REGRETS: B. Vrbanovic, T. Bleaney, M. Seiling, B. Ioannidis
GUESTS: Lorraine Grenier, David Opper
Meeting Opening
1.1 Call to Order
Bob McColl, Chair called the meeting to order at 4:00 pm with a quorum present.
1.2 Declaration of Conflict of Interest.
There was no conflict of interest declared.
1.3 Approval of Agenda:
Res #01-04-16: Approval of Agenda
On a motion by A. Chin seconded by L. Keys, that the agenda be approved.
1.4 Approval of Minutes
Minutes were circulated with the agenda.
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Res #02-04-16: Approval of Board Minutes – March 8, 2016
On a motion by R. Parent seconded by A. Chin, it was resolved that the minutes of the
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Board Meeting of March 8, 2016 be accepted as true.
2. Lorraine Grenier Presentation
Lorraine Grenier, tenant of Kitchener Housing Inc. made a delegation to the Board and had a number of
questions which Lori Trumper will respond to.
3. In-Camera Business
3.1 Motion to go in-camera
Res #03-04-16: Approval for in-camera
On a motion by L. Keys seconded by A. Chin, it was resolved that the Board meet in-
camera at 4:20 to discuss a legal and personnel matter.
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3.2 Approval of In Camera minutes from March 8, 2016
Res #04-04-16: Approval of in-camera minutes
On a motion by R. Parent seconded by A. Chin, it was resolved that the Board approve
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the In-Camera Minutes of March 8, 2016
3.3 Motion to come out of in-camera
Res #05-04-16: Approval to come out of In-Camera
On a motion by R. Parent seconded by L. Keys, it was resolved that the Board come out
of in-camera meeting at 5:07 p.m
4. Finance and Administration Business
Scott Heide presented an update on fiscal year. The auditors are set to start at the end of the month
and they will present the Financial Statements at the May’s AGM meeting.
5. Facilities Operations/Property Management Business
5.1 Update on 430 Connaught Drive
Julian Anghel presented the updates on 430 Connaught Drive.
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On April 4 the Growth Committee met with the architects and Project
Manager to discuss the design and construction budget
The building permit will be delayed due to some Ontario Building Code
omissions in the drawing
Some noticeable change on the main floor design impacting on our
construction budget
5.2 Grounds Maintenance Service Contract
At the end of February, KNPPMI on behalf of KHI has put out a tender for the grounds maintenance
contract for all KHI sites and the head office. The tender was public on KHI website and
faxed/emailed to 22contractors from our area.
Res #06-04-16: Grounds Maintenance Services Contract Awarding
On a motion by L. Keys seconded by R. Parent it was resolved that the Board approve
the recommendation to award the Grounds Maintenance Services contract for the next 2
years to CW GroundFX Inc.
6. Matters for Discussion
6.1 GM’s Report
Lori thanked everyone for opportunity to take the General Manager role and welcomed Scott Heide
the new Manager of Finance and Administration.
7. Matters for Noting -
7.1 Correspondence – Nil
7.2 Board matters : PH& H Letter of Direction
Res #07-04-16: PH&N Letter of Direction
On a motion by R. Parent seconded by F. Etherington, it was resolved that the Board
authorize the removal of Lori Trumper as an agent on the PH&N account, and add Scott
Heide as an agent on the account for the purposes of obtaining information and
making inquiries.
8. Meeting Closing
8.1 Next Regular Meeting
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Next meeting: Wednesday May 18, 2016 @ 4:00 PM.
8.2 Meeting Adjourned
Res #08-04-16: Approval to Adjourn
On a motion by R. Parent seconded by P. Kohli, it was resolved that the Board meeting
of April 20, 2016 be adjourned at 5:50 p.m.
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_________________________ ____________________________
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Chair
___________________________ ___________________________
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Vice--Chair