HomeMy WebLinkAboutKit Housing - 2016-05-18
Minutes
Board of Directors Meeting
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Wednesday, May 18 , 2016
11 Weber Street W Kitchener
PRESENT: B. McColl (Chair)
Directors: A. Chin, F. Etherington, L. Keys, T. Bleaney, M. Seiling,
B. Ioannidis
General Manager: L. Trumper
Manager of Accounting: S. Heide
Manager of Facilities: I. Anghel
Account Analyst: C. Suciu
REGRETS: B. Vrbanovic, R. Parent, P. Kohli
Meeting Opening
1.1 Call to Order
Bob McColl, Chair called the meeting to order at 4:45 pm with a quorum present.
1.2 Declaration of Conflict of Interest.
There was no conflict of interest declared.
1.3 Approval of Agenda:
Res #01-05-16: Approval of Agenda
On a motion by T. Bleaney seconded by A. Chin, that the agenda be approved.
1.4 Approval of Minutes
Minutes were circulated with the agenda.
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Res #02-05-16: Approval of Board Minutes – April 20, 2016
On a motion by B. Ioannidis seconded by A. Chin, it was resolved that the minutes of
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the Board Meeting of April 20, 2016 be accepted as amended.
2. Finance & Administration Business
2.1 Air Conditioning Operating Agreement
Management was seeking the Board’s guidance on how they would like to proceed with the Air
Conditioning Operating Agreement on a go forward basis. Management considered three reasonable
alternatives: Inflation adjusted rates, no increase to current rates or discontinuing the agreement.
After discussions and reviewing each option, the Board decided to discontinue the air conditioning
agreement – on the proviso that this is reconsidered in future years.
Res #03-05-16: Air Conditioning Operating Agreement
On a motion by T. Bleaney and seconded by L. Keys it was resolved that the Board
approve to discontinue the air conditioning charges on the proviso that this is
reconsidered in future years.
2.2 Endorsement of Application to Community Housing Review System
The Region of Waterloo is required to have a system for dealing with reviews requested under the
Housing Services Act. The mandate of the Community Housing Review System is to fulfill this
obligation to review eligible requests from applicants for housing or households currently living in the
community housing subject to the Act, make a decision regarding the request and communicate that
decision to the person requesting the review and any applicable Community Housing Provider.
Res #04-05-16: Endorsement to Application to Community Housing Review
System
On a motion by B. Ioannidis and seconded by L. Keys it was resolved that the Board approves
the recommendation to endorse the application of Scott Heide to participate in the Community Housing
review System with the Regional Municipality of Waterloo effective January 1, 2017.
3. Facilities Operations/Property Management Business
3.1 Facilities Maintenance Report
Since the last meeting the Site Plan for 430 Connaught was approved in principle. The building permit
has to be issued and the project schedule has been revised and now we are expecting occupancy on
April/May 2017
4. Matters for Discussion
4.1 GM’s report – Response to Lorraine Grenier’s delegation at the April 20, 2016 meeting.
Lori sent her response to Lorraine Grenier’s questions she presented to the Board of Directors
meeting on April 20, 2016.
4.2 Strategic Plan Update
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On May 3, Lori, Scott and Julian met with Murray Smith to discuss the Strategic Plan and where we
are in the process and next steps.
5. Matters for Noting
6. In-Camera Business
6.1 Motion to go in-camera
Res #05-05-16: Approval for in-camera
On a motion by L. Keys seconded by A. Chin, it was resolved that the Board meet in-
camera at 5:30 to discuss a legal and personnel matter.
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6.2 Approval of In Camera minutes from April 20, 2016
Res #06-05-16: Approval of in-camera minutes
On a motion by A. Chin seconded by L. Keys it was resolved that the Board approve the
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In-Camera Minutes of April 20, 2016
6.3 Motion to come out of in-camera
Res #07-05-16: Approval to come out of In-Camera
On a motion by B. Ioannidis seconded by T. Bleaney, it was resolved that the Board
come out of in-camera meeting at 6:33 p.m.
7. Meeting Closing
7.1 Next Regular Meeting
Next meeting: Wednesday June 20, 2016 @ 4:00 PM.
7.2 Meeting Adjourned
Res #08-05-16: Approval to Adjourn
On a motion by T. Bleaney seconded by A.Chin, it was resolved that the Board meeting
of May 18, 2016 be adjourned at 6:35 p.m.
._________________________ ____________________________
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Chair
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Vice--Chair